Amendment 1.pdf

PDF 250 KB Posted Mar 17, 2025

Attached to: GROUND MAINTENANCE SERVICES-SCDOT AIKEN
Solicitation number: 5400027978
Issued by: Aiken County, South Carolina

About this file

Written by GovTribe AI · Mar 17, 2025

This document is Amendment 1 to an Invitation for Bid (IFB) issued by the South Carolina Department of Transportation (SCDOT) for Ground Maintenance Services at the Aiken Maintenance facility. The solicitation seeks a contractor to provide comprehensive grounds maintenance services from April 4, 2025, through April 3, 2030, with an initial one-year term and four potential one-year renewals. The maintenance services include weekly mowing, edging, and trimming during the growing season (April-October) and twice-monthly maintenance during the dormant season (November-March). A mandatory site visit is scheduled for March 18, 2025, at 10:30 AM, and bid submissions are due on March 27, 2025, at 2:30 PM, with award anticipated on April 4, 2025.

The bidding schedule includes 10 line items covering monthly and weekly ground maintenance services for five years, with pricing to be submitted for each period. Vendors must indicate whether they are requesting South Carolina Resident Contractor or Subcontractor Preferences, and they are required to possess a valid South Carolina Certified Pesticide Applicator License in Category 3. The amendment clarifies that an initial cleanup is required, which includes cutting back shrubs and trees, adding new pine straw, addressing weeds, and cleaning existing hedges. The precise acreage for maintenance is not specified, and contractors are encouraged to view the facility prior to submitting their bid. No specific budget range or incumbent vendor information is provided in the documentation.

View the file

Other files

File	Type	Posted
Notice of Revised Award.pdf	PDF	Apr 14, 2025
Notice Regarding Award.pdf	PDF	Apr 7, 2025
ATTACHMENT B-Revised.pdf	PDF	Mar 17, 2025
Attachment A-Map.pdf	PDF	Feb 18, 2025
Solicitation.pdf	PDF	Feb 18, 2025

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SAP

State of South Carolina

Invitation For Bid

AMENDMENT 1

Questions & Answers

Solicitation:

Date Issued:

Procurement

Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027978 03/13/2025

BETTY BRANDYBURG

803-395-7198 BrandyburgBT@scdot.org SCDOT Procurement Office 955 Park Street Room 101 Columbia SC 29201-3959

DESCRIPTION: Ground Maintenance Services – SCDOT Aiken

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 03/27/2025 @ 2:30 PM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 03/13/2025 @ 12:00 PM EXPIRED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One Online

CONFERENCE TYPE: Site Visit DATE & TIME: March 18, 2025 @ 10:30AM (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: SCDOT Aiken Maintenance 1931 University Parkway Aiken, South Carolina 29801

AWARD &

AMENDMENTS

Award will be posted on 04/04/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:BrandyburgBT@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

SAP

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

This revised Bidding Schedule replace the original Bidding Schedule published in the initial Solicitation. Please see page 4 of this amendment.

QUESTIONS AND ANSWERS ARE BELOW. THE SCDOT’S ANSWER APPEARS IN RED.

QUESTION #1:

How many acres need to be mowed and trimmed?

SCDOT RESPONSE:

The precise acreage to be mowed and trimmed is unknown due to the area’s sparse vegetation and the facility’s layout. Contractors may view the facility and the area to be maintained prior to submitting their bid.

QUESTION #2:

I am reaching out to inquire about scheduling a site visit to the SCDOT grounds in Aiken. The map attached to the solicitation is not very clear, so I wanted to see if we could arrange a time for a visit.

Yes, we have added the site visit date, time, and location to the cover page.

QUESTION #3:

The scope of work mentions area marked in red and blue on the map, but the map provide doesn’t show these areas. Is there a map that shows these markings? “ Grassy areas marked in red on the map (Attachment A) shall be mowed and edged weekly during the growing season (April-October, approximately 30 services annually). Mowing height should be appropriate for the type of grass at the facility. During the dormant season (November-March), the areas marked in blue on the map shall be maintained twice per month to ensure a neat appearance."

See revised Map (ATTACHMENT B) showing the area to be maintained.

QUESTION #4:

Vendor is requesting a copy of the last contractor price for bid #5400027978 SCDOT RESPONSE: See Link Below

Solicitation – Grounds Maintenance https://apps.sceis.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400019442

QUESTION #5:

Does Ground Maintenance Service require an initial cleanup, new pine straw, bed liner, and weed treatment for beautification?

SCDOT RESPONSE:

Yes, the Ground Maintenance Service will require and initial cleanup, new pine straw, and weed treatment for beautification.

(See Section III. Scope of Work/Specification

The following underlined changes have been made to Section III. Scope of Work/Specification.

****We are adding a onetime Initial Cleanup of Grounds. Cut back all shrubs and trees to a maintainable degree. This would include new pine straw around beds, attention to weeds and cleaning out existing hedges and all items in scope of work.

All other terms, conditions, bidding instructions, and specifications remain unchanged. If there are any questions or if any confusion or uncertainty arises as a result of this amendment, it is the sole responsibility of the offeror to contact the procurement officer for clarification. Contact information can be found in the top right-hand corner of the cover page of this amendment. Reference the “duty to inquire” clause in the original invitation for bid.

https://apps.sceis.sc.gov/SCSolicitationWeb/solicitationAttachment.do?solicitnumber=5400019442

REVISE BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

This Bidding Schedule replace the Bidding Schedule published in the original Solicitation.

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 7 each

Item Description: YEAR 1- Weekly Ground Maintenance

Tendering Text: Weekly grounds maintenance services for April 2025-October 2025. Please enter your monthly price for approximately 4 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35- 1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See www.Procurement.SC.Gov/Preferences

Mandatory No

______Yes

______No

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

0002 5 each

Item Description: YEAR 1- Monthly Ground Maintenance

Tendering Text: Monthly grounds maintenance services for November 2025 - March 2026. Services shall be performed twice monthly. Please enter your monthly price for approximately 2 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Subcontractor Preference-4%? See the http://www.procurement.sc.gov/Preferences http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/preferences

SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

______No

0003 7 each

Item Description: YEAR 2- Weekly Ground Maintenance

Tendering Text: Weekly grounds maintenance services for April 2026 - October 2026. Please enter your monthly price for approximately 4 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

0004 5 each

Item Description: YEAR 2 - Monthly Ground Maintenance

Tendering Text: Monthly grounds maintenance services for November 2026 - March 2027. Services shall be performed twice monthly. Please enter your monthly price for approximately 2 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/Preferences

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35-1524(C)

(1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, please seewww.Procurement.SC.Gov/Preferences

0005 7 each

Item Description: YEAR 3- Weekly Ground Maintenance

Tendering Text: Weekly grounds maintenance services for April 2027 - October 2027. Please enter your monthly price for approximately 4 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/Preferences

0006 5 each

Item Description: YEAR 3- Monthly Ground Maintenance

Tendering Text: Monthly grounds maintenance services for November 2027 - March 2028. Services shall be performed twice monthly. Please enter your monthly price for approximately 2 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

0007 7 each

Item Description: YEAR 4- Weekly Ground Maintenance

Tendering Text: Weekly grounds maintenance services for April 2028 - October 2028. Please enter your monthly price for approximately 4 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see

0008 5 each

Item Description: YEAR 4- Monthly Ground Maintenance

Tendering Text: Monthly grounds maintenance services for November 2028 - March 2029. Services shall be performed twice monthly. Please enter your m onthly price for approximately 2 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Line Number

Quantity Unit of Measure Unit Price Extended Price

0009 7 each

Item Description: YEAR 5- Weekly Ground Maintenance

Tendering Text: Weekly grounds maintenance services for April 2029 - October 2029. Please enter your monthly price for approximately 4 services per month. Item Description: Year 5 APRIL 2029 - October 2030

Question Mandatory / Optional

Multiple Responses Accepted?

Response http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/Preferences

Contractor Preference? See The SC Procurement Code, Section 11-35-1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See www.Procurement.SC.Gov/Preferences

Mandatory No

Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory No

Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory No

0010 5 each

Item Description: YEAR 5- Monthly Ground Maintenance

Tendering Text: Monthly grounds maintenance services for November 2029 - March 2030. Services shall be performed twice monthly. Please enter your monthly price for approximately 2 services per month.

Question Mandatory / Optional

Multiple Responses Accepted?

Response

Are you requesting the SC Resident Contractor Preference? See The SC Procurement Code, Section 11-35-1524(C) (1) (III) and Section IIB of this Solicitation for more Information. For a FAQ on these Preferences, Please See

Are you requesting the SC Resident Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Are you requesting the SC Resident Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35-1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences http://www.procurement.sc.gov/preferences http://www.procurement.sc.gov/Preferences

0011 1 each

Item Description: Initial Cleanup Tendering Text: Please enter your price for conducting an initial cleanup of the Aiken Maintenance Unit. This will include all the items in the Scope of Work/Specifications.

Question Mandatory /

Optional Multiple Responses Accepted?

Response

Subcontractor Preference-2%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory No

Subcontractor Preference-4%? See the SC Procurement Code, Section 11-35- 1524(D) and IIB & VIIB of this solicitation for more information. For a FAQ on these preferences, please see www.procurement.sc.gov/preferences

Mandatory No

File details come from the government source that posted it. Updated Mar 17, 2025.