Amendment 1.pdf

SAP

State of South Carolina

Invitation For Bid

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027190 08/19/2024

JENNIFER ABNEY

8037373410 jabney@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734

DESCRIPTION: Lawn Service for Central Carolina (Main Campus)

USING GOVERNMENTAL UNIT: Central Carolina Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 08/28/2024 11:00AM (EST) (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/14/2024 11:00:00 AM (EST) (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 09/10/2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b)

Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

III. SCOPE OF WORK/SPECIFICATIONS

Answers to Bidders Questions:

1. Is leaf mulching allowed during the fall season? Or should all leaves be blown into piles and removed by tarp or vacuum?

State’s Response: Mulching in grass areas is allowed, but leaves on all parking lot areas are to be picked up and removed.

2. Is there working irrigation at these sites? If so, will we be in charge of maintaining the system, and to what extent?

State’s Response: Yes. Irrigation systems are maintained by CCTC. Any damage to devices from actions performed in this contract are the responsibility of the awardee.

3. Are flowers and mulch applications included in the proposal? If so, what are the frequencies for each?

State’s Response: This is an Invitation for Bid (IFB) not a proposal.

State’s Response: Removal of dead leaves / material as part of clean-up of bed spaces when needed.

Mulch replacement not part of this contract.

4. What is the maximum height we are to elevate trees? There are some trees high up touching the buildings. I ask this because our insurance only allows us to go up to 8 feet maximum and anything higher will require a subcontractor.

State’s Response: 8’ will be an acceptable height. Higher tree needs will be addressed by CCTC.

http://www.procurement.sc.gov/

5. Should there be a turf program with Pre/Post Emergence and Fertilizations included in the price for each site? If so, what are the frequencies for each?

State’s Response: Turf Program already in place and provided by CCTC.

6. Are there any insecticide/fungicide requirements for shrubs, turf, and trees to be included in the price for each site?

State’s Response: Ant mound treatment in turf areas needs to be provided as needed. All other services will be provided by CCTC.

7. What are the requirements for the crepe myrtle trees with pruning? Are we to completely cross branch or knuckle them, or just keep the limbs elevated?

State’s Response: Just Keep limbs elevated and maintain proper shape for appearance.

8. Is palm tree pruning included in the price? State’s Response: Yes

a) If so, does that include de-booting? State’s Response: No.

9. At 506 N. Guignard, are the crepe myrtle trees in the island bed bordering USC Sumter included in

Central Carolina Tech’s scope of work?

State’s Response: No.

10. What are the frequencies for shrubbery pruning?

State’s Response: As needed to maintain manicured appearance.

11. At 853 Broad Street, what are the expectations for the large overgrown ditches on the right side and rear portion of the property?

State’s Response: Maintain only what can be reached from topside. Ditch clean out is the responsibility of owner/city.

12. At 853 Broad Street, there are a lot of low hanging limbs and shoots on the trees. What are the expectations for those? Will we be required to elevate them all immediately or will there be leniency for sequencing them out to hit a few each visit?

State’s Response: Sequencing will be allowed as long as performed in a professional patterned approach.

13. Between the Central Carolina Tech building at 853 Broad Street and the store “Ollie’s”, there is a good amount of trash scattered on the ground. Are we required to remove this trash each visit or how often should we remove it?

State’s Response: Area to be cleaned and cut at each visit.

14. At 492 N. Guignard, there is a wooden fence line with some vines and overgrowth. Are we required to keep this cut back. And at what height should it be cut up to?

State’s Response: Yes. 8’ height to be maintained.

15. Should pinecones be mulched or handpicked up each visit?

State’s Response: Hand or other means. Not mulched.

16. Is wood line maintenance included in the price? Or do we just cut up to the wood lines?

State’s Response: No. Just cut to wood line as close as possible.

17. Are we allowed to spray borders on any fence lines?

State’s Response: No. Weed eat only. No herbicide on borders.

18. There are a few maps of the campuses, but I saw that there are other buildings not belonging to the campus such as Truist bank and not sure if Solomon's house is part of the campus, can marked-up maps be provided showing the boundaries of each campus location be provided?

State’s Response: No clarification can be provided by scheduled site visit.

19. Are the medians on Miller Rd at the main campus part of the grounds?

State’s Response: No

20. Who currently maintains? What is the current monthly rate?

State’s Response: N/A

21. What are the requirements for insurance if I have a subcontractor.

22. State’s Response: Same as awarded vendor.