Amendment_1.pdf
PDF 221 KB Posted
- Attached to
- Aluminum Body Hazmat Response Units
- Solicitation number
- BPM045351
- Issued by
- Baltimore City, Maryland
About this file
This document is Amendment 1 to an Invitation for Bids (IFB) issued by the Maryland Department of General Services (DGS) Office of State Procurement for two (2) Aluminum Body Walkaround Hazmat Response Units. The amendment summarizes the questions and answers from the Pre-Bid Conference held on August 16, 2024, including clarification on acceptable body width, use of alternative manufacturer, site inspections, and contract term. It also lists the attendees of the conference.
The IFB requires the successful vendor to provide the Aluminum Hazmat Units at a firm fixed price for the State of Maryland Department of the Environment (MDE). Bidders were advised that while chassis delivery may impact final unit delivery, the vendor must place the chassis order immediately upon notification of award. Subcontractors considered foreign, i.e. out of State, are required to have a Resident Agent within Maryland.
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AMENDMENT 1
DATE: August 19, 2024
STATE OF MARYLAND
DEPARTMENT OF GENERAL SERVICES
Office of State Procurement
ITB NUMBER: BPM045351
CONTRACT TITLE: Aluminum Body Walkaround Hazmat Response Units
This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the bid package. COMAR
21.05.02.08 requires all Amendments issued to be acknowledged.
Issued by:
State of Maryland
Department of General Services
Office of Procurement and Logistics
301 W. Preston Street - Room M-3
Baltimore, Maryland 21201
Matthew Smith
DGS Procurement Officer
Matthew.Smith2@maryland.gov
410.767.3039
Acknowledgment Date
AMENDMENT 1
DATE: August 19, 2024
STATE OF MARYLAND
DEPARTMENT OF GENERAL SERVICES
Office of State Procurement
ITB NUMBER: BPM045351
CONTRACT TITLE: Aluminum Body Walkaround Hazmat Response Units
ATTENTION ALL BIDDERS:
1. This Amendment is being issued to acknowledge the attendees of the Pre Bid Conference held
August 16, 2024 at 10:00am Eastern and to provide a summary of the conference.
2. The following questions have been raised in regard to this solicitation:
Q1. This item requests a 98in width. Multiple roads in the state limit the width to 96in (ex:
Harbor Tunnel). I would recommend a maximum width of 96in. Would this be acceptable as an addendum item?
A1. No. The 98” body width is specified to maximize compartment depth. Several vehicles in the
State’s Fleet measure 100”.
Q2. This item specifically requests a Martin EcoMax Service Body, model # SSB-AL-98X134-
EC. Would a Reading aluminum enclosed service body built to the specifications be acceptable? As an example, SHA uses Reading in their fleet of Emergency Response Vehicles.
A2. As Martin does not utilize an exclusive dealer network they may work with third party vendors to build a semi-custom body which meets the specifications of the solicitation.
Q3. I am requesting an on-site review of the existing unit of which there is one (1) picture in the specifications. Would this be possible?
A3. On-site inspections may be coordinated with Geoffrey Donahue, Geoffrey.donahue@maryland.gov and are open to all potential bidders. However, inspections are contingent upon availability and scheduling. As stated in the pre-bid conference, no information shared at such inspections or conversations with anyone other than the Procurement Officer are not the opinion of the state. Any changes to the solicitation shall be made via an amendment from the
Procurement Officer. Inspections are to be scheduled prior to the closing date for any questions to be submitted in regard to the solicitation.
Additionally, existing truck bodies were built as custom bodies, and all but 1 are extruded aluminum bodies, with only 1 being formed aluminum. Further, none of the existing bodies are built to the specifications of this solicitation.
Q4. I recommend a service body spring-mounting system for the aluminum service bodies due to aluminum being a softer material than steel. A spring-mounting system would offset flexing of the body when on rough terrain and when jumping curbs, ultimately deterring cracking.
A4. As long as the mounting meets and/or exceeds the specifications within the solicitation, bidders may propose this with the submission.
Q5. I would like to confirm or disconfirm whether subcontractors must adhere to the
Department of Assessments and Taxation foreign corporation requirements by listing a resident agent
A5. Subcontractors considered foreign, i.e. out of State, are required to have a Resident Agent within Maryland.
Q6. Regarding the length of the term of contract, it may be difficult to deliver prior to the one
(1) year anniversary date of the award. Availability of the chassis' could be delayed and the fabrication/installation of the bodies may not make the one (1) year requirement.
A6. It is understood that chassis delivery may impact the final delivery of the units as requested depending in supply chain interruptions. However, upon notification of award the vendor shall immediately place the order of the chassis to ensure timely delivery.
For any questions please post in the Discussion + Q&A forum in eMMA.
END OF AMENDMENT #1
PRE-PROPOSAL CONFERENCE SUMMARY
AUGUST 16, 2024 10:00 AM EASTERN
BPM045351
ALUMINUM BODY WALKAROUND HAZMAT RESPONSE UNITS
The Department of General Services conducted a Pre-Proposal Conference for Aluminum Body
Walkaround Hazmat Response Units on August 16, 2024 at 10:00 am Eastern. A listing of attendees is attached with this summary.
This summary is being issued to document the Pre-Proposal Conference. The Procurement Officer, Matthew Smith, convened the conference at 10:01 am and recognized the State of Maryland representatives on the call.
The Procurement Officer introduced the procedures regarding the Invitation for Bids, where to locate it on eMaryland Marketplace Advantage (eMMA), how to submit a proposal, all documents necessary for a complete submission and clarified the proper registration information in regard to the State Department of
Assessments and Taxation.
An opportunity to ask questions was provided and questions requiring a more involved reply were requested to be submitted via eMMA. Assistance of a technical nature with eMMA may be resolved by contacting the Help Desk at emma.helpdesk@maryland.gov.
The conference concluded the meeting and advised an amendment addressing the conference and questions shall be posted as soon as possible. The conference concluded at 10:13 am.
Date Issued: August 19, 2024 By: Matthew Smith
Matthew Smith, CPP, CMPO+GPS
Vendor Representative Phone Email
Intercon Craig Waddle intercontruck.com
DPC Emergency Equipment Adam Jarrell adamjarrell@dcpemergency.com
Deparment of General Services Matthew Smith 410-767-3039 Matthew.Smith2@maryland.gov
Maryland Department of the Environment Jackie Harrison
BPM045351
Pre Bid Conference August 16, 2024 10:00am
Aluminum Body Walk Around Hazmat Response Units (2)
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