Amendment 1.pdf

SAP

State of South Carolina

Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028872 11/05/2025

ULSYLLA JOHNSON

803-545-4975 JohnsonU@sctechsystem.edu SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

DESCRIPTION: Auditing Services for Piedmont Technical College USING GOVERNMENTAL UNIT: Piedmont Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 11/24/2025 10:00 AM, Est (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 10/30/2025 10:00 AM, Est (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: Online Bidding Preferred CONFERENCE TYPE: Non-Mandatory - Pre-Bid Meeting DATE & TIME: 10/29/2025 10:00:00 AM, Est

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Zoom Meeting See page 11 for special instructions.

AWARD &

AMENDMENTS

Award will be posted on 12/15/2025. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued too, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract-related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences. ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)] PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)). PREFERENCES DO NOT APPLY

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

AMENDMENT # 1

Solicitation # 5400028872 – AMENDMENTS TO SOLICITATION (JAN 2004)

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Response to the questions received by the designated time and date noted below.

1) Question: Who prepares the financial statements?

Answer: College personnel.

2) Question: What was the fee for the prior 3 years?

Answer:

2025 $17,900 2024 $18,400 2023 $17,900

3). Question: In an effort to understand the level of effort currently exerted by the current auditing firm, please provide (a) hours billed (b) prior year fees and (c) schedule of auditors in the field? For example, 2 people 2 weeks in November and 4 people 3 weeks in April.

Answer:

April- preliminary audit, 2-3 people for 2 weeks onsite and offsite.

August- Field work for audit, 2-4 people onsite and offsite as needed to complete the audit prior to September.

September OR October- Present the final audit onsite to the College’s Area Commission members.

4). Question: Did auditors perform the work remotely, on-site or hybrid and how many days on-site are preferred?

Answer: Hybrid. Prefer at least 2 days onsite for the preliminary audit, 2 days for the year-end audit, and present onsite for the presentation to the Area Commission.

5). Question: Is the incumbent allowed to bid?

Answer: Yes.

6). Question: Are there any improvements you would like to see in the audit process?

Answer: None

7). Question: Can you provide the fees charged for the audit, single audit and State Lottery Tuition Assistance Program testing over the past 3 years?

Answer:

2025 $17,900 2024 $18,400 2023 $17,900

8). Question: Are there any significant changes in operations in the current year vs. the prior year including changes in policies and procedures, personnel, or the reporting entity?

Answer: N/A

9). Question: Why is the College requesting a proposal? (i.e., rotation cycle, fresh perspective desired, governing board request, cost)

Answer: The contract must be put out for bid every 5 years per state requirements.

10). Question: Please comment and/or provide journal entries proposed by the auditors in the prior year?

Answer: N/A

11). Question: Was a management letter issued in the prior year, and if so, can a copy be provided?

Answer: Yes

12). Questions: What computer systems are used for general ledger operations and student information systems? Which systems manually interface with the general ledger? Which systems automatically interface with the general ledger?

Answers: The College uses Banner 9.

13). Question: How many years have the current auditors being serving the College?

Answer: Since 2008

14). Question: Has there been any disagreement with the current auditor firm? If yes, please provide some background on the issue.

Answer: There have not been any disagreements.

15). Question: What are the two most significant issues facing the College in the next two years?

Answer:

1. The need for updated facilities and equipment to meet the demands of a booming, technology-driven economy.

2. Potential enrollment declines.

16). Question: Are there any improvements you would like to see in the audit process?

Answer: None

17). Question: In the previous three fiscal years, have there been any additional billings/change orders related to the audits in excess of the fixed base fees? If so, to what extent and for what reason(s)?

Answer: None

18). Question: Who prepares the financial statements (auditors or management)?

Answer: College personnel prepare the financial statements and notes.

19). Question: Is the Foundation audit included in this solicitation or will it be audited by other auditors?

Answer: No, the Foundation is audited separately.

End of Amendment