SAP

State of South Carolina

Invitation For Bid Amendment #1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400020417 10/16/2020

LATRICIA TRAPP

803-737-8380 TrappLA@scdot.org SCDOT Procurement Office 955 Park Street Columbia SC 29201

DESCRIPTION: Hauling Services- Lexington County

USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/21/2020 14:30:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/16/2020 12:00:00 EXPIRED (Send questions via email to trappla@scdot.org)

(See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: SEE PAGE 3 OF THE SOLICITATION

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 10/27/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:TrappLA@scdot.org http://www.procurement.sc.gov/ mailto:trappla@scdot.org http://www.procurement.sc.gov/

SAMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision.

Stricken text is deleted. [02-2A097-1]

Q-1 Is this a daily Monday-Friday pick up and delivery?

A-1 Please see section 3: Delivery Date – Purchase Order (Modified). SCDOT will provide the contractor with a purchase order to have on file as needed for the hauling of E-Z Cold Mix from 1189 Old Stage Road, Simpsonville, SC 29681 to various locations in Lexington County. The purchase order will be on file for the fiscal year and will be updated quarterly.

Q-2 The quantity says 75 per unit, is that meaning 75 bags or 75 lbs?

A-2 The quantity is 75 each which is the equivalent for each haul. Each haul is must contain a minimum of 20 tons of aggregate per haul.

Q-3 Clarification on this solicitation are asking for flat rate for any type of hauling

A-3 This solicitation is asking for the contractor to be able to haul E-Z Cold mix from 1189 Old Stage Road to the several locations mentioned in Section three of the solicitation and offload into the identified storage bins. Each haul will be a flat rate that is required to include any and all fees associated.

Q-4 I was wanting to know if you new the weight of the loads to be hauled. Also how many loads per year

A-4 Weight can vary based upon each locations need. The minimum load will be 20 tons. The loads per year is unknown.

Q-5 What type of equipment and how many trucks is needed for this contract?

A-5 Contractor equipment is required to meet all state and federal regulations in order to haul bulk aggregate. Trucks should be able to carry a minimum of 20 tons. There is not a required number of trucks. This contract is dependent upon the need for each location. Contractor must be able to fulfill orders within the timeframe required per the solicitation.

Q-6 What is the total ordered tonnage of cold mix annually per each of the listed DOT maintenance sheds.

A-6 The average annual total ordered is 1000 tons per year for all shed locations. This total can vary pending circumstances and need.

Q-7 Is there a peak time of year that cold mix will be ordered more than others, such as summer months.

A-7 No. Volumes may vary throughout the year.

Q-8 Will multiple maintenance sheds order cold mix during the same time periods.

A-8 Yes

Q-9 Can the state pay by ACH.

A-9 Yes, the contractor is required to sign up through the Treasurer’s office.

Q-10 What is the net payment time after submitting the proper invoice.

A-10 Default of 30 days are asking for a bid unit price. What does the unit consist of hourly charge? Weight charge? Per load charge?

A-11 The unit price is for each haul

Q-12 What type of loads will you be expecting from one load at a time 1 ton, 10 tons or for example if you send a pick up order for 10 tons how would you want the bid based by?

A-12 Minimum truck load required is 20 tons per haul.

Q-13 Is there any additional info besides bid on e-z cold to be hauled and delivered on a unit price? Am I over looking it in the bid package? I don't see the numbers to do the math with.

A-13 No, it is the Contractor’s responsibility to calculate the cost per haul including all fees associated.

Q-14 Or am I suppose to give an hourly rate for the hauling service and how much cold i delivery at one time is left to me as long as you get the amount you asked for within the 3 days

A-14 Contractors are required to provide a bid at a per haul (each) rate.