Amendment 1.pdf

SAP

State of South Carolina

Invitation for Bid

Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400012302 03/27/2017 Kristen Hutto

(803) 737-7685 khutto@mmo.sc.gov SFAA, Div. of Procurement Services, ITMO 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION: Ellucian ERP IT Consultants USING GOVERNMENTAL UNIT: Multi-Agency Contract

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 04/11/2017 by 11:00:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: See “Questions From Offerors” provision of original solicitation

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 04/13/2017. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

mailto:khutto@mmo.sc.gov http://www.procurement.sc.gov/

AMENDMENTS TO SOLICITATION (JANUARY 2006): (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments:

www.procurement.sc.gov. (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING

FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS

RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT

FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART

OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY

THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED.

The following questions were received pursuant to the original date and time specified on the front of the solicitation:

1. Question: The rates in the document seem to be lower than previous rates. Is there a reason for this?

State’s Response: The previous solicitation's rates included all travel related expenses in the hourly rates. Under the current solicitation, UGU's are able to select their preferred method of reimbursing travel expenses as outlined in Section III, Paragraph III - "Billing", Item (d.) on page seventeen (17) of the solicitation document.

2. Question: What rates is the IT Management Office currently paying to Ellucian for these services?

State’s Response: The State is not currently paying Ellucian for these services.

3. Question: Has there been any extension announced so far on the bid due date?

State’s Response: There has not been an extension to the bid due date.

4. Question: Is there any extension anticipated?

State’s Response: The State does not anticipate an extension.

5. Question: Can you please share with me the budget approved for the work to be done as part of this bid?

State’s Response: There is not a budget for this solicitation as there are no specific projects outlined to be performed.

This is a multi-agency solicitation and each UGU will utilize the awarded Contractor(s) as needed for their individual Ellucian ERP related projects that require personnel of the caliber and capability described in Attachments C and D.

6. Question: Can you please share with me the public URL for the contract documents or approved rates under this bid in the past?

State’s Response: The solicitation, contract, and award documents for the preceding solicitation can be found at:

http://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400004100. Please note in the past the Colleague personnel categories were not included.

7. Question: Can you confirm that any rates exceeding those outlined in section VIII. Bidding Schedule will result in vendors being rejected?

State’s Response: If a vendor offers a rate exceeding the rate outlined in Section VIII. Bidding Schedule for the corresponding line item, the vendor will NOT be eligible for award on that particular line item.

8. Question: “Section III.ii.j: All Contractors must be able to provide candidates for personnel categories they are awarded. Failing to provide a candidate more than twice in a year shall be grounds for contract termination. If a Contractor is unable to provide a candidate because their candidates are already performing work on this contract, the http://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400004100

State may use its discretion to evaluate failure to provide a candidate.” Can you provide clarification on how this will be tracked and documented?

State’s Response: Each UGU will individually keep track of when a vendor fails to provide a requested candidate. If it happens twice within a year, the UGU will notify the Information Technology Management Office Procurement Officer who will make it a part of the contract record and determine whether contract termination is in order.

9. Question: Will the State of South Carolina be willing to extend the due date by two weeks, making the new due date April 25, 2017?

State’s Response: The State will not be extending the due date.

10. Question: Section IV. i.: “You shall submit a signed Cover Page and Page Two. If you submit your offer electronically, you must upload an image of a signed Cover Page and Page Two. Your offer should include all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII.

Bidding Schedule/Price Proposal; and any appropriate attachments addressed in Part IX. Attachments to Solicitations.”

Can you provide clarification on what type of response the state would like to Section III. Scope of Work?

State’s Response: No specific documents were requested in Section III. Any offer to this solicitation will indicate that the Offeror accepts all the duties and responsibilities outlined in Section III, Scope of Work.

11. Question: Section IV – Information for Offerors to Submit, Information to submit – General first paragraph – “You should submit a summary of all insurance policies you have or plan to acquire to comply with the insurance requirements stated herein, if any, including policy types; coverage types; limits, sub-limits, and deductibles for each policy and coverage type; the carrier's A.M. Best rating; and whether the policy is written on an occurrence or claims-made basis. [04-4010-2]” Please clarify if vendors are to submit a copy of their insurance policy with this solicitation.

State’s Response: Vendors should submit a summary of all insurance policies they have or plan to acquire to comply with the insurance requirements stated within the solicitation.

12. Question: Service Provider Security Assessment Questionnaire – Required. First paragraph –“[ASK QUESTIONS

NOW: If you have a properly qualified third-party report or certification you believe we should accept in lieu of those identified in item (b), submit a question identifying same pursuant to the clause titled Questions from Offerors.]”

Above paragraph refers to an “item b” that we cannot identify. Can you please clarify what item (b) is referring to?

State’s Response: See Attachment B, item number five (5) for a list of qualified third-party reports and certifications.

13. Question: We have services for Banner by Ellucian and Colleague by Ellucian customers not outlined in your scope of work/specifications that we feel would greatly benefit institutions using the Banner and Colleague software. We sell some fixed-fee managed services and task sourcing contracts, which we are to provide tremendous value to the client because we can recruit and maintain top talent to achieve that single function or task over multiple clients. Are we allowed to add a section to the RFP that would enable you to select additional offerings not identified in the scope of work/specifications that would be of high value to the colleges and universities of South Carolina?

State’s Response: No other services will be considered for award.

14. Question: Is this a new requirement? If not, can you please provide the name of the incumbent?

State’s Response: The “Banner” personnel categories portion of the solicitation has previously been competitively bid.

The solicitation, contract, and award documents for the preceding solicitation can be found at:

http://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400004100. However in the past the “Colleague” personnel categories were not included.

15. Question: When the contract for the current vendor is expiring?

State’s Response: The current contracts expire April 23, 2017.

16. Question: How many vendors would be awarded contract as a part of this opportunity?

State’s Response: All responsive and responsible offerors will be awarded a contract.

http://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400004100

17. Question: Does this opportunity contain Local preference? If yes, please provide the details.

State’s Response: No preferences apply to this solicitation.

18. Question: Can work be performed on-site / off-site?

State’s Response: Per Section III, Paragraph III, item (c) on page seventeen (17) of the solicitation document, “As indicated next to the category title, some personnel categories have the option for remote performance. The UGU will determine whether onsite or remote personnel are required for each Statement of Work.”

19. Question: What is the number of positions available for each job title?

State’s Response: There are not a finite number of positions available for each job title. Each UGU will utilize the awarded Contractor(s) at their discretion to secure the necessary type and number of personnel to meet their individual Ellucian ERP related project specific needs.

20. Question: Are there any resumes required for the job titles listed in the RFP?

State’s Response: Resumes are not required as a response to this solicitation. They may be requested by UGUs per project concurrent with each Statement of Work for personnel approval purposes.