Amendment 1.docx

SAP

State of South Carolina

Request for Proposal

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400025668 9/7/2023 Nakendra Perry 803-896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Ste 600 Columbia SC 29201-3734

DESCRIPTION: Food Services

USING GOVERNMENTAL UNIT: Denmark Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 09/15/2023 11:00AM (EST) (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/24/2023 5:00PM (EST) (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-proposal DATE & TIME: 08/24/2023 10:00AM-Site visit immediately following (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Denmark Technical College Blatt Hall Conference Rm. (1st floor) 1126 Solomon Blatt Blvd Denmark, SC 29042

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of 120 calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, E (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, E (5)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following changes have been incorporated to solicitation 5400025668:

Answers to Bidders Questions

1. Please provide the following sales information for the past two years:

Catering Sales Cash Sales Summer School Sales Summer Camps Sales

State’s Response:

Catering Sales 2021-2022-$187,212 2022-2023-$203,231

Cash Sales 2021-2022-$18,260 2022-2023-$21,118

Summer School Sales 2021-2022-$33,330 2022-2023-$50,862

Summer Camps Sales 2021-2022-$ 7,208 2022-2023-$10,896

NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B “Electronic Copies- Required Media and Format”. Initial here_____ if a redacted copy is NOT necessary.

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

PRICE PROPOSAL (JAN 2006)

Notwithstanding any other instructions herein, you shall submit the following price information as a separate document: [08-8015-1]

The bid schedule provide must be completed and submitted. This will be the only acceptable pricing format.

Offerors must provide pricing for all items listed below to be considered for award.

Partial offers and cost options will not be accepted.

PRICE SCHEDULE

Price Per Meal Plan Per Day - Extended to Annual

(Must be Completed and Returned with Proposal in a Separate Sealed Envelope)

Cost Proposals for Evaluation:

Cost Proposals for Evaluation:

# on Plan Daily Rate x # Days Annual Amount Per Meal (Maximum) Total Plan Breakfast $ x x

Lunch $ x x

Dinner $ x x

Per Person Rate

Plan Daily Rate

Annual Cost:

Evaluation Cost Per Person (Total Annual Costs/306) = Example for Completion of Above Evaluation Pricing Chart # on Plan Daily Rate x # Days Annual Amount Per Meal (Maximum) Total Plan Breakfast $ 3.00 x $918.00 x $213,894.00 Lunch $ 4.00 x $1,224.00 x $285,192.00 Dinner $ 5.50 x $1,683.00 x $392,139.00 Per Person Rate 12.5 Plan Daily Rate $3,825.00 Annual Cost:

$891,225.00 Evaluation Cost Per Person (Total Annual Costs/306) = $891,225/306 = $2,912.50 Daily Price Per Person Daily Price Per Person

Agency acknowledges that the above summary averages days and places Saturday and Sunday’s breakfasts into the general “breakfast” category.

Total Annual Charge for Food Services per specifications, First Year: $

Submit a complete financial proposal including administrative overhead and other financial offerings and a complete pro forma operating statement for the fiscal year December 17, 2023 - December 16, 30, 2028 indicating the following estimated sales and costs:

Food Costs:

Meat, Seafood, Eggs, etc.

Fresh and Frozen Products Groceries Milk & Cream Bakery Products Ice Cream Coffee Other Merchandise Total Food Cost

Salaries and Wages:

Accrued Vacation & Holiday Pay Paid Vacation & Holiday Pay Payroll Taxes Other Payroll Costs Total Labor Costs

Direct Expenses:

Telephone Fuel Travel Other Contractual Cafeteria Supplies Monthly Auto Allowance General Insurance Office Supplies Cleaning Supplies Uniform and Laundry Bank Charges Replacements – China, Silverware, and Glassware Pots, Pans, Kitchenware Other Operating Costs Depreciation Administrative Expenses Total Direct Expenses Total Cost & Expenses

Total Annual Cost to the DTC to include Total Annual Charge for Food Services per specifications, First Year and all and any other costs charged to the school.

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL

SA

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