Amendment 1.docx

State of South Carolina

Invitation For Bid

Amendment 1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030128 10/6/2026

KAYLA MIDDLETON

803-737-2609 kmiddleton@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 1333 Main St., Suite 700 Columbia SC 29201-3734

DESCRIPTION: Housekeeping Services at Hickory Knob State Park

USING GOVERNMENTAL UNIT: SC Dept of Parks, Recreation & Tourism

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/19//2026 @ 11:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 10/1/2026 @ 12:00 PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission in SCEIS with Cover Pages 1 & 2

CONFERENCE TYPE: Non-Mandatory Pre-Bid Conference

DATE & TIME: 9/30/2026 @ 10:00 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Microsoft via Teams

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

I. SCOPE OF SOLICITATION

MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)

Estimated Start date: 12/1/2026 Estimated End date: 11/30/2027 11/30/2031.

Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]

The initial term of the contract will be three (3) years with two (2) one-year options to renew for a maximum contract Period of five (5) years

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (DEC 2015)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED OTHERWISE.

MENDMENT AMENDMENT means a document issued to supplement the original solicitation document.

AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, or any other legal entity. [11-35-310(3)] CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to the contract. [11-35-310(5)] CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes the Procurement Officer to order without the consent of the contractor. [11-35-310(9)] CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number. Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page, an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

STATE means the Using Governmental Unit(s) identified on the Cover Page.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the using governmental unit.

USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If the Cover Page identifies the Using Governmental Unit as “Statewide Contract,” either optional or mandatory, the phrase “Using Governmental Unit” means any South Carolina Public Procurement Unit [11-35-4610(5)] that has submitted a Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the clauses titled “Purchase Orders” “Statewide Contract.”

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the Contractor to fulfill the Contractor’s obligations under the Contract.

[02-2A003-4]

III. SCOPE OF WORK/SPECIFICATIONS

Term of Contract:

Once awarded, the trial period will begin and last for a duration of 30 days. At the end of the trial period, performance will be assessed. If Successful Vendor Contractor has met the standards of the Park Manager, then the contract will begin and last for the duration of the fiscal year (July 1-June 30) of the award.

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

The following questions were received pursuant to the original date and time specified on the front of the solicitation.

1. How much advance notice will the contractor receive regarding the number and types of units requiring cleaning each day?

State’s Response: No change. In solicitation Section III. Scope of Work/Specifications Responsibilities of Successful Contractor provides the successful Contractor shall perform daily cleaning services for all lodgings as needed based upon occupancy.

1. What is the average daily cleaning volume, and what is the highest volume we should be prepared to handle in a single day?

State’s Response: The highest cleaning volume would be the complete turnover of all accommodation units which is currently 74 units. The average occupancy rate of Hickory Knob last calendar year was 27%. (20 units)

1. Are historical cleaning or occupancy volumes available, particularly for peak months or seasons?

State’s Response: Yes, historical cleaning or occupancy volumes are available, particularly for peak months or seasons.

1. Are cleaning services routinely required on weekends and holidays?

State’s Response: Yes, cleaning services are routinely required on weekends and holidays.

1. Is there a minimum guaranteed cleaning volume, or is payment based solely on the actual units cleaned?

State’s Response: No, there is no minimum guaranteed cleaning volume, payment is based solely on actual units cleaned.

1. Could you clarify the inspection and re-clean process, including how quickly deficiencies must be corrected?

State’s Response: If a room is found deficient that is scheduled to be occupied, it must be corrected before guaranteed check-in time of 4PM.

1. Will storage space be available on-site for the contractor’s cleaning equipment, chemicals, and supplies?

State’s Response: Yes, storage space will be available on-site for the contractor’s cleaning equipment, chemicals, and supplies.

1. Are the quantities shown in the bidding schedule solely for evaluation purposes, or are they representative of anticipated contract volume?

State’s Response: The quantities listed in Section VII Bidding Schedule/Price-Business Proposal provides the estimated contract volume for the full 5-year term of the contract. Total quantities could be more or less based on actual occupancy rate.

1. How are units requiring cleaning substantially beyond a standard turnover handled?

State’s Response: Any room thought to have damage, excessive dirtiness or intentionally left in a sub-par condition than a standard turnover, should be reported to Hickory Knob’s housekeeping supervisor immediately for evaluation. This solicitation does not include extra payment for beyond standard turnover cleans. Hickory Knob staff will be responsible for returning the room to the standard level of cleaning.

1. Is the successful bidder responsible for laundering linens and towels?

State’s Response: No, the successful Contractor will not be responsible for laundering linens and towels.

1. Scope: Can you confirm the buildings and areas included, along with the approximate cleaned square footage for each?

State’s Response: No change. In solicitation Section VIII Bidding Schedule/Price-Business Proposal provides the buildings included and Section IX Attachments to solicitation Attachments C and D provides the areas included to cleaned. No, approximate square footage is given as a site visit was recommended ut not mandatory.

12. Frequency: What is the required cleaning schedule (daily, weekly, periodic deep cleaning) for each area?

State’s Response: No deep cleaning is required under this solicitation. Section III. Scope of Work/Specifications provides successful Contractor shall provide adequate number of staff to efficiently clean lodgings upon checkout on any given day to be available for rental.

13. Staffing: Are there required hours or time windows for service, and is a minimum number of staff on site expected?

State’s Response: No change. In solicitation Section III. Scope of Work/Specifications Responsibilities of a Successful Contractor provides cleaning times for turnover units are to begin no later than 10:00 am and completed no later than 4:00 pm. Contractor Staff Qualifications provides the successful Contractor shall have adequate staffing available to provide the services as needed.

14. Consumables: Is the contractor responsible for supplying paper products, soap, trash liners, and other consumables, or will the park provide them?

State’s Response: No change. In solicitation Section III. Scope of Work/Specifications it provides the successful contractor shall provide all necessary equipment- cleaning chemicals, supplies needed etc. to properly clean and disinfect all lodgings. Hickory Knob State Resort Park shall provide linens and toiletries needed for lodging setup.

15. Lodging: Do the lodging units (rooms, cabins, or villas) fall under this contract? If so, how many units, and what turnover frequency should we plan for?

State’s Response: No change. In solicitation Section III. Scope of Work/Specifications provides the Contractor Staff Qualifications you should plan. Section VIII Bidding Schedule/Price-Business Proposal provides the lodging units under this contract.

16. Equipment: Will any storage space or utilities be available on site for the contractor's equipment and supplies?

State’s Response: See response to question #7.

17. Questions and answers: Will responses to submitted questions be shared with all bidders as an addendum?

State’s Response: No change. In Solicitation Section IIA, Instructions to Offerors- A. General Instructions, the clause titled Questions from Offerors (Modifed) provides that,” Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question.”

18. Will the successful offeror have to wash linens as well as transport?

State’s Response: See response to question #10. There is no transport of linens.

19. What is the highest number of rooms/units that have historically required turnover cleaning on a single day?

State’s Response: The highest number of rooms/units that have historically required turnover cleaning on a single day is currently 74 units.

20. Could you please provide the approximate square footage and typical bed/bath configuration for each accommodation type, including hotel rooms, suites, Tackle Shop Cabin, Barracks, and Guillebeau House?

State’s Response: See response to question #11.

21. Approximately how far are the accommodations from the housekeeping laundry facility, and are there any significant travel/logistical considerations between the different lodging areas?

State’s Response: There are three (3) separate hotel lodging areas plus the Barracks, Guillebeau House, and Tackle Shop Cabin all located in a central area not more than ¼ mile from each other. A site visit was recommended but not mandatory.

22. Are housekeeping services required on weekends and holidays? If so, could you also provide information on the days or periods that historically experience the highest turnover volume?

State’s Response: Yes, housekeeping services are required on all holiday weekends including Easter, Spring Break, Memorial Day, Independence Day, and Labor Day, Summer School breaks, typical family vacation period, October and November conference season and January and February conference season.

23. Are the cleaning quantities specified for one year, three years, or five years?

State’s Response: See response to question #8.

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