Amendment 1.docx

State of South Carolina

Request for Proposal

AMENDMENT 01

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400030111 09/17/2026

BRITTANY GREENWAY

(864) 577-7504 bgreenway@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734

DESCRIPTION: Security Services

USING GOVERNMENTAL UNIT: SC School for the Deaf & Blind

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/05/2026 11:00am EST (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/14/2026 5:00pm EST (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Online – ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, submit One (1) Original Hardcopy marked “Original”, and One (1) Electronic (digital) Media Copy marked “Copy” (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal DATE & TIME: 09/14/2026 10:00am EST (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Virtual- via Microsoft Teams

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015) DO NOT MODIFY CONTENT

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to this solicitation pursuant to SC Consolidated Procurement Code Section 11-35-1524(E)(2)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to this solicitation pursuant to SC Consolidated Procurement Code Section 11-35-1524(E)(2)

PAGE TWO (SEP 2009)

End of PAGE TWO

DO NOT MODIFY CONTENT

AMENDMENT 01

Solicitation #5400030111

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

Vendor Q&A

1. Is there an incumbent? If so, who and are you happy with their service?

State’s Response: Incumbent information can be found at the weblink below.

https://apps.sceis.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400037678&hideReturnButton=false

2. Solicitation Page 14 – “At the Pre-performance Conference, the Awarded shall submit a list of all pre-screened security officers assigned to this contract along with registration/identification cards as approved/ provided by SLED prior to beginning work.” Question: Please clarify at what point in the procurement process should a list of all pre-screened security officers be submitted?

State’s Response: Post Award for awardee only.

3. Solicitation Page 15 – “One officer is required on site at all times. Flexibility in shifts is required to ensure an officer is always present. Local officers must be available for emergency call-ins in the event of onsite officer illness or no shows. Additional coverage must be provided as needed for SCSDB FTE’s while on sick leave, vacation or holiday. Standard pay will be provided during these times. Additionally, SCSDB will give as much advanced notice as possible but cannot guarantee advanced notice in all cases.” Question: Please provide more details regarding the scheduled hours of coverage for the assigned security officers.

State’s Response: See response to question 5 herein.

4. Solicitation Page 17, Section IV. Information for Offerors to Submit. “Your offer should include all other information and documents requested in this part and in parts II.B. Special Instructions; III. Scope of Work; V. Qualifications; VIII. Bidding Schedule/Price Proposal; and any appropriate attachments addressed in Part IX. Attachments to Solicitation.” Question: We understand that the Bidding Schedule/ Price Proposal should be submitted as a separate “stand-alone” document from the Technical Proposal – what other Attachments to the Solicitation are you referring to that should be included and is it acceptable to label this proposal volume “Price/ Business Proposal” with its own Cover Page that would include the completed Bidding Schedule/ Price from Section VIII in the Solicitation?

State’s Response: This is a standard state clause required for all solicitations. The language is preset to be general. If there are no attachments required, then there is no need to include any.

5. Night Coverage- When night coverage is needed, is there a typical shift length or time range the contractor should anticipate?

State’s Response: M-TH should be 8 hour shifts (7:00am-3:00pm; 3:00pm-11:00pm; 11:00pm-7:00am) Friday- Saturday Morning will be a 12 hours shift (11:00PM- 11:00am); Saturday- 11:00am-11:00pm; Saturday-Sunday morning (11:00pm-11:00am & 11:00am-11:00pm)

6. Call-Out / Emergency Response- For an unexpected call-out or same-day absence, what response time does SCSDB expect from the contractor after notification?

State’s Response: If it’s unexpected and coverage is needed immediately, the response shall have a turnaround time of 2 hours.

7. Vacation Coverage- How much advance notice is typically provided when vacation coverage is needed?

State’s Response: A minimum of 2-3 days advanced notice.

8. Officer Orientation / Site Training- Following award, will SCSDB provide site-specific orientation and training for the contractor’s designated officers regarding the guard station, campus access systems, surveillance cameras, fire alarm systems, emergency notification systems, radio communications, and SCSDB-specific procedures? If so, how many officers may the contractor have trained initially so that qualified backup officers are available for weekends, vacations, sick leave, and emergency call-outs?

State’s Response: SCSDB prefers the same officers and not a rotation. However, in case of emergencies, 2 additional officers in the queue is acceptable.

9. Coverage Contingency / Unfilled Shift- In the event of an unforeseen circumstance where the contractor has exhausted its available replacement personnel and is unable to provide coverage for a requested shift, what notification procedure and timeframe does SCSDB require, and are there any contractual penalties or other consequences associated with an uncovered shift?

State’s Response: Immediate shift coverage is required. At least 1 officer needs to be available to cover at all times.

10. Special Events / Additional Hours- If additional security is requested for special events or other needs, are those hours included within the estimated 3,196 annual hours or would they be additional billable hours?

State’s Response: Yes

11. Payment Terms- The solicitation provides for payment within 30 days. Does SCSDB permit an accelerated payment option, such as Net 7 or Net 15?

State’s Response: No. State offices’ operates on 30 days ARO.

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