Amendment #1.docx

State of South Carolina

Request for Quotes Amendment #1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027481 9/24/2024 Andy Bowman, CPPB 803-734-3933 bowmana@dnr.sc.gov SC Department of Natural Resources Attn: Procurement Services 1000 Assembly St Room 142 Columbia SC 29201

DESCRIPTION : Maintenance of Abbeville County Boat Landings

USING GOVERNMENTAL UNIT: SC Department of Natural Resources Admin

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS:

SC Department of Natural Resources 1000 Assembly Street, Room 142 Columbia SC 29201

PHYSICAL ADDRESS:

SC Department of Natural Resources 1000 Assembly Street, Room 142 Columbia SC 29201

SUBMIT OFFER BY (Opening Date/Time): 9/30/2024 10 AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 9/24/2024 12 Noon email questions to: BowmanA@dnr.sc.gov (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: (1) hard copy delivered or mailed to the above address OR submitted online thru the sceis portal system. No emails or faxed responses will be accepted.

CONFERENCE TYPE: Not Applicable

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

SQUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1] THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION

Vendor Questions and Answers:

1: Can a drawing, illustration, aerial view map, etc be provided with areas marked or highlighted that need to be maintained?

Answer: No drawing or illustration should be needed. Specifications state “Cut grass and weed eat around the boat ramp areas, toilet area, parking areas and access drives up to the woods line twice (2) a month, from the boat ramp to the main roadway.”

2: Will there be additional requests for trash, storm debris removal, cleaning and if this falls outside the 2 times per month how will cost be determined?

Answer: We do not anticipate additional requests outside of the 2 times per month. If there are, we’ll handle those through an additional fee proposal with successful bidder.

3: Will dead tree removal pay an additional cost since there is no way to estimate the occurrence of this work?

Answer: No

4: Who will provide the roadway directional signs that have to be replaced due to theft, damage or vandalized and how will cost be determined?

Answer: This is the responsibility of the successful bidder. Specifications state “Replace any roadway directional signs that are vandalized or stolen from the parking areas and access drives.” Since this is a rare occurrence, we shall exclude this from the monthly cost that you will submit and we will handle as a change order.

5: Define "minor" repairs to bathroom units and how cost will be determined.

Answer: A partial list of minor repairs might include: replacing wood flooring/siding, door locks, toilet paper holders, shingle roofing, etc.

6: How many times per year is it expected for sediment to be removed from the ramp? When are the low-level periods? Winter? Summer?

Answer: Some years, sediment removal is not required, but I would anticipate one (1). Lake Russell does not have a low-level period.

7: If additional work is requested such as snow or leaf removal, roadway or erosion repairs, etc. are requested will contractor be given first refusal to complete the work and how will cost be determined?

Answer: Successful bidder will be given first opportunity to perform such additional work. Cost will be negotiated through a change order.

8: Will there be a pre-bid meeting, conference or site visit with SCDNR Staff? If not can one be requested and scheduled?

Answer: We did not schedule a prebid since the property is open to the public. Please go and take a look at the area before submitting a response.

9: Is there a possibility for the contract period to be extended beyond 9-30-25? If so, is it subject to an annual percentage increase?

Answer : No , this will be a one (1) year contract.

All other terms and conditions remain unchanged