Amendment_02_RFIS_2.pdf

Do you have a sample meeting book and sample supplemental materials we could look at?

https://www.doi.gov/subsistence/archives https://www.doi.gov/subsistence/regions/ykd_materials

Do you happen to have a total page count for books and materials?

No – page count varies

Is there a budget?

No – budget will be based off awarded contract pricing

Will the contractor be responsible for uploading the 508 Compliance documents onto the government website?

No

Will the contractor be required to print physical hard copies of the documents? If so, will government provide a printer and papers for documents that will need to be in hard copies?

No – not required

Can the government please confirm that you are looking for one full‐time contractor working 1920 hours per year?

We are not setting working hours

Would you have an idea whether the documents to be remediated primarily contain tables, text, or a combination of the two?

Primarily text, but numerous tables

Please provide links to the public website where the past books and supplemental material has been posted for the Board work sessions, Regional Advisory Council meetings, and the All Council Meeting, so offerors can see what has typically been done, historically.

https://www.doi.gov/subsistence/archives https://www.doi.gov/subsistence/regions/ykd_materials

Please estimate the approximate percentage of pages for books and supplemental materials where the original document was a PDF, and not an easily editable file type such as Microsoft Word, Excel, PowerPoint, or Adobe Illustrator.

This will depend on the contractor and OSM coordinator preference. In the past we have provided

Microsoft Word, Excel, and Power Point documents. However, we have also provided 100% PDF documents to be collated and assembled into meeting books.

The number of pages per book was stated to be between 200‐800 pages. Please estimate the approximate average number of pages in a typical book.

Page count varies from region to region. There are 10 regions and the average pages for Council

Meeting books is 200‐800 pages. For Federal Subsistence Board regulatory meeting books, the page count can be much higher. Please review the Scope of Work for further details.

Please estimate the average number of separate files which need to be compiled into a typical book.

50 to 100, varies from region to region and could exceed 100 depending on the issues that come up in each reason and number of regulatory proposals received by the Federal Subsistence Management

Program. We are not able to predict how many that will be at this time.

The number of pages per set of supplemental material was stated to be between 50‐300 pages. Please estimate the approximate average number of pages in the typical set of supplemental materials.

Page count varies from region to region, number of presenters per meeting, and covers a range of issues. It is difficult to predict and or provide a smaller average range in pages at this time.

Please estimate the average number of separate files which need to be compiled into the typical set of supplemental materials.

10 to 20, varies from region to region.

Please confirm there are 23 material books every year (2 board working sessions, 10 fall Regional

Advisory Council meetings, 10 winter Regional Advisory Council meetings, and 1 All Council meeting)

1 Board work session meeting book, 1 Board regulatory meeting book, 10 fall RAC meeting books, 10 winter RAC meeting books every year. 1 All Council meeting book would only occur once with a deliverable date in Winter/Spring 2024.

Please confirm there are 23 sets of supplemental material every year (2 board working sessions, 10 fall

Regional Advisory Council meetings, 10 winter Regional Advisory Council meetings, and 1 All Council meeting)

Supplemental materials would compliment each of the meeting books outlined above.

What is the minimum number of business days from the time the contractor is provided all the materials for a meeting, and when the contractor must finish their work and deliver the resulting book and set of supplemental material back to the Government?

This schedule varies. We strive to provide as much time as possible, however, edits, corrections and changes can occur on short notice with turn around times of 1 to 2 days.

How often, if ever, do revisions to books or supplemental materials occur during the timeframe of the previous question (during the time period that the contractor is working on the books and supplemental materials). If there are often last minute changes to books and materials, please explain/elaborate. (This question will help offerors to assess the amount of rework which is possibly needed.)

This schedule varies. We strive to provide as much time as possible, however, edits, corrections and changes can occur on short notice with turn around times of 1 to 2 days.

What will be the process of the Government's review and contractor's further revisions of the contractor‐produced books and supplemental materials before they are released, and what time limits are there in the revision/review process?

Please review the scope of work. Close coordination with the OSM team is essential. This schedule varies. We strive to provide as much time as possible, however, edits, corrections and changes can occur on short notice with turn around times of 1 to 2 days.

Besides work with the Books and Supplemental Materials, is the contractor expected to do anything else, such as posting the materials to the web, attending meetings to discuss the material, editing content, etc.?

No

I laid out the different work sessions and meetings and was wondering if there was one book per work session/meeting or is there potentially more than one?

Typical is one book

Are all Deliverables to be provided via email and electronically?

Yes

Is there any physical printing requirement from the contractor?

No

SOW mentions books, how many books in a year will need to be produced?

Varies

Please clarify that the BOOK is a PDF document with 200‐ 800 pages.

Yes, pdf

Pricing: Do we provide pricing for base year only ? Do we need to specify number of Employees working and the proposed rate or do we provide a fixed rate for base year and option years. Please clarify the quote pricing template. Please print out the solicitation and provide Firm Fixed Price Pricing to include

1 base year pricing, option year 1 pricing, and option year 2 pricing.

How does the Govt envision payment for extra hours If significantly more material is provided for 508 remediation to contractor than the estimates provided in SOW.

The government doesn’t envision payment for extra hours as this is a proposed firm‐fixed‐price contract.

Physical Printing: Will the PDFs need to be dot printing for the visually impaired people. Are special Braille printers used for printing?

No physical printing will be required of the contractor.