AMENDMENT 002.pdf

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

SBU - CONTRACTING AND ACQUISITIONS

U.S. Consulate General, Karachi Date: May 29, 2024 - Tuesday

Dear Prospective Quoter:

Subject: Request for Quotations number PR12390722 19PK4024Q5020 PMSC for Potable and HVAC Water Treatment System

Enclosed is a Request for Quotations (RFQ) for PMSC of Potable and HVAC Water Treatment System.

If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by May 29th 2024 - Wednesday. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to krcprocurementcontracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Attachment 1: DD-254

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offerorôs proposal to be considered non-responsible and no further consideration will be given.

Sincerely, Penelope J Erwin Contracting Officer mailto:krcprocurementcontracting@state.gov https://www.sam.gov/

Amendment # 002 Solicitation No: PR12390722- 19PK4024Q5020 PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General Karachi, Pakistan.

SENSITIVE BUT UNCLASSIFIED

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF

PAGES

1-2

2. AMENDMENT/MODIFICATION

NO.

A002

3. EFFECTIVE DATE

May 29, 2024

4. REQUISITION/PURCHASE REQ.

NO.

PR12390722

5. PROJECT NO. (If applicable)

19PK4024Q5020

6. ISSUED BY

CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Contracting Officer Department of State U.S. Consulate General Karachi.

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION

PR12390722

Offerors 9b. DATED (SEE ITEM 11)

May 28, 2024 10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [X] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning _01__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

X D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [X ] is not, [ ] is required to sign this document and return __01_ copies to the issuing office.

Amendment # 002 Solicitation No: PR12390722- 19PK4024Q5020 PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General Karachi, Pakistan.

SENSITIVE BUT UNCLASSIFIED

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is as follow, 1- To amend contractor proposal submission date to May 30, 2024 1200hrs.

2- Revised to reflect: Base + 3 Options Years 3- Edit to include section 4 – Evaluation Criteria.

Except as provided herein, all terms and conditions of the document referenced in SOW, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Penelope J Erwin

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

SBU - CONTRACTING AND ACQUISITIONS

Enclosure:

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1.REQUISITION

NUMBER

PR12231034

PAGE

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION

NUMBER

19PK4024Q5010

6. SOLICITATION ISSUE

DATE

May 29th 2024

7. FOR SOLICITATION

INFORMATION CALL

a. NAME: Erwin, Penelope J. b. TELEPHONE

NUMBER

+92-213-5275286

8. OFFER DUE

DATE/LOCAL

TIME, May 29th 2024

9. ISSUED BY CODE 10. THIS ACQUISITION IS

Contracting Officer (GSO)

US Consulate General

Ramna-5

Mai Kolachi Road Karachi, Pakistan

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS EMERGING SMALL BUSINESS

HUBZONE SMALL BUSINESS SMALL BUSINESS

SERVICE-DISABLED VETERAN OWNED 8(A)

NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12.

DISCOU

NT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO: Cod e

16. Administered by:

U.S. Consulate General New TPX- Plot No- 3,4,5- Mai Kolachi

Road Karachi

17.a. CONTRACTOR/OFFEROR CODE

FACILITY CODE

TELEPHONE NO: FAX

NO.:

18a. PAYMENT WILL BE MADE BY Fiscal Section U.S. Consulate General, New TPX- Plot No- 3,4,5- Mai Kolachi Road Karachi

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

SBU - CONTRACTING AND ACQUISITIONS

1. Preventive Maintenance Service Contract for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi as per SOW

01 Annual

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use

Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT

ATTACHED.

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED. 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __02__

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL

ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______ OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET

FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Erwin

Penelope, J.)

Juan C. Campos

31c. DATE SIGNED

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 18 or SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19PK4024Q5010, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PK4024Q5010, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19PK4024Q5010

PRICES, BLOCK 23

1. DESCRIPTION

The Contractor shall perform preventive maintenance on HVAC Water Treatment System & Potable Water Treatment System, which includes services, for the U.S. Consulate General, Karachi. The price shall include all labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per visit for services that have been satisfactorily performed.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Preventive Maintenance Service Contract for Air Cooled Chiller set forth in the Scope of Work (SOW).

___ thru ____

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(a) Develop and maintain checklists of duties to be carried out, JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF

2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE

TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

(b) Ensure these duties are carried out by the supervisory staff and senior employees, and

(c) Perform inspections at all work locations to determine whether the various services are being performed according to the contract requirements.

The Contractor shall provide copies of all inspection reports to the COR.

The Contractor shall promptly correct and impove any shortcomings and/or substandard conditions noted in such inspections. The Contractor shall to the attention of the Contracting Officer or COR, for disposition, any conditions beyond the responsibility of the Contractor.

2. STANDARD. The performance standard is that the Government receives no more than one

(1) One customer complaint per quarter. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

CONTINUATION TO SF-1449,

RFQ NUMBER 19PK4024Q5010

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to for requires preventive maintenance services with providing preventive maintenance services in accordance with the attached scope of work.

B. The multi-year contract will be for a base year period from the date of the contract award, with three (3) one-year options.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in US Dollars. Prices for all Contract Line Item Numbers (CLIN). No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of three one-year optional periods of performance and will be expected to commence no later than June 15th 2024.

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturerôs warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

VAT

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Consulate has a tax exemption certificate from the host government.

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Period of Performance: June 15th, 2024 ï June 14th 2025

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.)

Period of Performance: June 15th 2025 ï June 14th 2026

CLIN Description Quantity of Equipment

Type of services No. of service

Unit price / service

Total per year

001 Potable Water Treatment System

1 [Semi-Annual

] 2

002 HVAC Water Treatment System

1 [Semi-Annual

] 2

Equipment

Type of services No. of service

Unit price / service

Total per year

001 Potable Water Treatment System

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract and continuing for a period of 12 months.

Period of Performance: June 15th, 2026 ï June 14th, 2027

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months.

Period of Performance: June 15th, 2027 ï June 14th 2028

002 HVAC Water Treatment System

Type of services No. of service

Unit price / service

Total per year

001 Potable Water Treatment System

1 [Semi-Annual

] 2

002 HVAC Water Treatment System

Type of services No. of service

Unit price / service

Total per year

001 Potable Water Treatment System

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

2.6. Total for all years: Base Year $

Option Year 1 $ Option Year 2 $ Option Year 3 $

TOTAL $

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates Base Year $/hr Option Year 1 $/hr Option Year 2 $/hr Option Year 3 $/hr Option Year 4 $/hr

VALUE ADDED TAX.

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because it is not applicable to the US Mission, Pakistan ï U.S.

Consulate General, Karachi from the host government.

002 HVAC Water Treatment System

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

CONTINUATION TO SF-1449

RFQ NUMBER 19PK4024Q5020

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

US CONSULATE KARACHI, PAKISTAN

STATEMENT OF WORK

For

Water Treatment of HVAC and Potable Water Systems

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

1 INTRODUCTION

1.1 The United States Department of State (DOS) requires services at the unclassified clearance level, to provide water treatment maintenance services at the U.S. Consulate, Karachi, Pakistan in accordance with this contract.

1.2 The water treatment systems to be maintained are as:

Å HVAC Water Treatment System Å Domestic (Potable) Water Treatment System

1.3 The Overseas Buildings Operations (OBO) has a requirement to obtain water treatment maintenance services to execute this work, including logistics, customs, shipping, transportation, labor, water treatment chemicals, tools, water treatment testing kits/equipment, administrative and all associated management support functions. The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC and potable water systems. All work shall comply with the requirements described in the following, as a minimum:

Å NSF Standards (National Sanitation Foundation) Å AWWA Standards (American Water Works Association) ANSI Standards Å SDS Regulations

Å ASTM D

Å NFPA Codes Å UL Standards Å IEEE Standards Å NEMA Standards Å OSHA Standards Å And all applicable manufacturer O&M and installation instructions/requirements.

2 OBJECTIVES

2.1 The purpose of this scope of work is to define the requirements for the planning, procurement, and maintenance of the HVAC and potable water systems located at the Consulate Compound. The intent of this service contract is to preserve the current piping, HVAC equipment, potable water systems, and establish a cost effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling and meet water treatment goals. All work shall be executed in accordance with the project SOW, approved water treatment chemicals, associated contract documents and be compliant with all applicable safety, equipment and building codes and standards.

3 TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in US dollars. Prices are for all Contract Line Items. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

4 PERIOD OF PERFORMANCE

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than September 2024.

5 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits have been provided, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) calendar days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

6 GENERAL REQUIREMENTS

7.1 This statement of work (SOW) describes the preventive maintenance and testing services and deliverables to be performed by the Contractor at the U.S. Consulate Karachi, Pakistan.

7.2 The assigned Contracting Officer and Contracting Officer's Representative are the sole points of contact for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The Contractor shall take no direction verbal or otherwise from United States Government (USG) personnel other than the Contracting Officer or Contract Officer's Representative.

7.3 This Statement of Work requires the Contractor to provide site assessment and survey services, project management, professional water treatment services, water treatment logistics and material procurement services, preventive maintenance and testing services, cost estimating and scheduling services, and general support services for this water treatment maintenance contract.

7.4 The Contractorôs proposed and USG accepted maintenance contract cost proposal and maintenance schedule, including completion dates shall be incorporated into the task order. Additionally, the task order shall be a firm fixed price task order.

7.5 This statement of work and applicable deliverables and documents as developed by the Contractor and accepted by the USG shall serve as the basis for describing and delineating the scope of the required services and work limits for service contract to be furnished and executed by the Contractor.

7.6 All deliverables, documents, proposals, etc. submitted by the Contractor under this statement of work shall remain the property of the U.S. Government. All U.S. Government documents and data provided to the Contractor shall remain the property of the U.S. Government. The Contractor shall limit duplication and dissemination of all U.S. Government documents and Contractor developed documents under this statement of work to/within the Contractorôs execution team. Duplication or distribution of project documents outside the Contractorôs team is strictly prohibited without the express written approval and authorization of the contracting officer.

Upon completion of each service visit all documents, electronic media, photos, etc. shall be submitted to the Government, including all documents and data the Government provided to the Contractor. All service contract documents and media shall be submitted to the Government along with the Contractorôs service report.

7.7 The Contractor shall schedule, coordinate and arrange all work so as to cause the least interference with the normal occurrence of post operations. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects on the

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi occupants or users. All detailed work schedules required by this statement of work shall be electronically documented and updated and made available to the Contracting Officer's Representative (COR) upon request, oral or written. If the COR determines that the Contractorôs schedule conflicts with critical post operations, the Contractor shall modify the schedule as required.

7.8 The Contractor shall ensure that all Consulate/Post facilities, equipment and systems recommended for and maintained or installed by the Contractor are done so with the highest quality and cost effective materials, finishes, fixtures, equipment and system that provide for sustained operational reliability, dependability and durability. The Contractor shall assure that the equipment/water treatment chemicals furnished and installed are maintainable and equipment/parts can be readily replaced with locally available supplies and services as practical, taking into consideration local economy and resources. The Contractor shall utilize reliability-centered maintenance (RCM) principles and methodologies during and for all project activities and tasks. Uniformity of parts and components shall be taken into consideration to maximize part interchangeability with other existing Post systems. Except as otherwise directed by the contracting officer all parts, materials, components, equipment, systems, etc. furnished by the Contractor shall be new ï not used or manufactured by third party entities. Except as otherwise directed by the contracting officer, all replacement or warranty parts shall be new and equal to or better than manufacturer recommended replacements.

7.9 After review of the US Government Statement of Work and provided technical data by the Contractor, any discrepancies, errors, conflicts, etc. that are discovered by the Contractor, the Contractor shall forward those items to the CO via written correspondence. Submittal of this written correspondence shall be completed, within 3 days upon receipt of the US Government Statement of Work.

7.9.1 The Contractor shall provide 3 customer references of similar scope of work and US Dollar value.

7.9.2 The Contractor will not use any method or substances which may cause damage to the equipment or systems. Any damage or loss through negligence and/or maintenance practices by the Contractor, Sub-contractor, or Contractor's staff shall be the entirely the responsibility of the Contractor. The U.S.

Consulate, Karachi, Pakistan will require the Contractor to repair/replace any damaged systems or pay for the cost of rectification.

7.9.3 The Contractor must, for the duration of the contracted Services, continue to maintain a quality control process which has been agreed to by the U.S. Consulate Karachi, Pakistan COR and the Contractor.

7.9.4 The Contractor shall provide the technicianôs resume and training documentations within 20 days of the notice to proceed.

7.9.5 NA

7 CONTRACTING OFFICERôS REPRESENTIVE and POST CONTROL OFFICER

8.1 All technical questions concerning the scope and requirements of the U.S. Consulate Karachi, Pakistan water treatment service contract shall be directed to the Contracting Officerôs Representative (COR):

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

COR

Mechanical Engineer

8.2 The Post Control Officer (PCO) will be the Contractorôs point of contact at the U.S. Consulate Karachi, Pakistan. All questions concerning coordination of water treatment Service activities while at post shall be directed to the PCO, with weekly reporting to the COR:

PCO

Facility Manager -Post Control Officer (PCO)

8 PERFORMANCE CRITERIA

9.1 Performance Objective

The objective of this Agreement is to provide, within the Term of this Contract, a professional level of service, which provides:

Å US Consulate satisfaction in respect to the maintenance of water treatment systems and prompt reaction to any change in arrangements or operational requirements of the US Consulate;

Å compliance with the statutory and regulatory provisions of the laws of the jurisdiction;

Å best in class practices within the industry;

Å risk reduction for the US Consulate;

Å preservation of asset value; and Å reduction in operating costs.

The Service Contractor agrees that its performance under the Contract shall be measured against performance criteria specified in this document or otherwise agreed at the time of commencement.

9.2 Performance Benchmarks

The Service Contractor must for the duration of the contracted Services continue to maintain a quality control process, which has been agreed by the US Consulate and the Service Contractor.

The Service Contractor must allow the US Consulate access to the quality control system as well as the relevant quality systems of its subcontractors so as to enable monitoring and quality auditing of the maintenance service.

The US Consulate may reject any aspect of the Services that fails to comply with the requirements of the Contract, or its quality system, at any time.

9.3 Performance Monitoring and Reporting

The Service Contractor shall monitor its own performance against the criteria and benchmarks identified in this document, and shall provide reports when required by the US Consulate.

9 SPECIFICATIONS

10.1 All equipment, chemicals, and testing procedures and kits shall be approved by the COR

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi prior to use in the service contract.

10.2 The Contractor will be responsible for submitting the manufacture specifications, SDS sheets and equipment cut sheets for all equipment, chemicals (including chemical composition), and testing procedures in English language.

10.3 HVAC Water Treatment System:

10.3.1 The Contractor shall use molybdate based corrosion and scale inhibitor designed for closed hot and chilled recirculating water systems. The molybdate shall be in a liquid form with a pH level ranging from

10.8 to 12.5. The density of the molybdate shall be between 1.03 to 1.07 kg/L. The molybdate shall not contain any sodium nitrites. The chemicals shall be compatible with propylene glycol. The chemical composition of the molybdate shall contain at the minimum the following chemicals: Sodium Molybdate, Sodium Hydroxide, Sodium Tetraborate, and Pentahydrate.

10.3.2 The Contractor shall provide propylene glycol and maintain a 30% concentration in the chilled water systems. The glycol shall contain propylene with inhibitors and meet all specification requirements as the ñDowfrostò by Dow Chemical Company or approved equal.

10.3.3 The hot water / chilled water filter media shall be rated at 98 percent efficiency for 20 micrometer particulates. The filters shall fit in the Consulateôs current filtration unit.

10.3.4 The hot and chilled water shall be maintained with the parameters specified in Exhibit A HVAC Water Treatment Systems Statement of Work

10.4 Potable Water Treatment System:

10.4.1 The potable water shall be maintained with the parameters specified in Exhibit B Domestic (Potable) Water Treatment Systems Statement of Work

10 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT (SHEM)

11.1 The Service Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the US Consulate Karachi Compound and in particular all equipment used by the Service Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Service Contractor shall have the following requirements:

Å Numbers (CLIN) shall include proper disposal of toxic substances where applicable.

Å The Service Contractorôs personnel shall be knowledgeable with and adhere to all relevant occupational health and safety legislation and MSDS sheets.

Å All electrical equipment and associated materials for the Services Contract comply with UL requirements.

Å Follow all NFPA guidelines against fire, production of smoke or the venting of any noxious substances Å Ensure that the Service Contractorôs personnel comply with all safety procedures and requirements Å Ensure that the Service Contractorôs personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Consulate Karachi on request.

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

Å Ensure the Service Contractorôs personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE) required for safe implementation of this contract;

Å Training program(s) shall be presented and must satisfy the US Consulate Karachi during the submittal process.

11 MAINTENANCE SPECIFICATION DETAILS

12.1 Precedence of Specifications. If and to the extent that there is an inconsistency between this maintenance specification and any Manufactureôs maintenance specification, the Manufactureôs maintenance specification shall prevail.

12.2 Hours of Work. The Service Contractor shall schedule all preventive maintenance during normal working hour which are defined as Monday to Friday 0800 am till 0430 pm, inclusive of periodic maintenance that may be required on Saturdays, with the exception of any regular or special public holidays on which the US Consulate Compound is not open, or as agreed with the US Consulate prior to commencement of the contract.

12 SCOPE OF WORK

13.1 The water treatment Contractor shall provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results. The water treatment service contract shall 1) preserve the interior waterside of current piping, HVAC equipment, potable water systems, and sprinkler piping/equipment, 2) reduce operating costs and establish a cost effective water treatment program to control water related problems such as corrosion, scaling, general deposits, and microbiological fouling, and 3) ensure the proper operation of water treatment equipment.

13.2 The water treatment Contractor shall provide a ñsupport service water treatmentò contract. The support service water treatment contract shall involve joint responsibilities between the Consulate facility management staff and the water treatment vendor.

13.3 The support service water treatment program shall consist of the Consulate facility management staff conducting routine (daily, weekly) water treatment tests of the HVAC and potable water treatment systems and emailing the results to the water treatment Contractor on a weekly basis. The Contractor will then be responsible for conducting a technical analysis of the weekly water treatment testing results from the Consulate. The Contractor will then respond to the Consulate within 24 hours to direct the Consulate facility management staff to make any changes to the chemical dosages and/or equipment operations as necessary.

13.4 The water treatment Contractor shall visit the Consulate on semi-annual basis. The Contractor shall be responsible for all logistics including but not limited to transportation and hotel reservations for their staff.

13.5 The water treatment Contractor shall provide good chemicals and have a storage life expectance of at least 1 year.

13.6 The water treatment Contractor shall establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage.

13.7 The water treatment Contractor shall perform the required services as described in the following SOW attachments, as applicable:

Exhibit A ï HVAC Water Treatment System Exhibit B ï Potable Water Treatment System

13.8 The water treatment Contractor shall provide 8 hours of familiarization annually in English and with Urdu translator to acquaint operators in the necessary water treatment tests, the control ranges for each

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.

13.9 The water treatment Contractor shall review the facility water treatment logs and the operating logs to verify the chemicals are within design parameters.

13.10 The water treatment Contractor shall discuss the water treatment conditions with the Facility Manager and operating engineers on a monthly basis and follow up with a written service report within 15 business days after each visit. The report shall be in English and contain the results of water treatment Contractorôs on-site and laboratory tests, comment on the status of each system, and specific recommendations for action if necessary.

13 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

14.1 The Contractor shall designate a representative who shall supervise the Contractorôs technicians and be the Contractor's liaison with the US Consulate Karachi. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Contractor employees shall have access to the systems dedicated rooms with or without security escorts, only with specific permission by the Facility Manager, Contracting Officer, or the COR.

14.2 Personnel security: The US Consulate reserves the right to deny access to U.S owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel, who shall be used on this contract prior to their utilization on this contract.

14.3 Standards of Conduct.

14.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The US Consulate reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

14.3.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

14.3.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

14.3.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

EXHIBIT A

Statement of Work HVAC Water Treatment Systems

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

I. GENERAL INFORMATION:

The United States Consulate in Karachi requires professional services and contractor cost proposals to perform preventive maintenance services of the facilityôs HVAC Water Treatment Systems.

II. PROJECT REQUIREMENTS:

HVAC System Description:__02 x 176 tons Air cooled Chillers, 02 x 185 tons Air Cooled Chillers, 01 x 160 tons modular Chiller, 01 x 40 tons modular chiller, 01 x 60 tons modular chiller, 01 x 160 tons modular chiller 14 x PCHWP and SCHWP.

Primary and Secondary Chilled Water Loop 22.0 l/sec primary and 40.4 l/sec secondary, 11 liter expansion tank.

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The Contractor SOW shall provide all labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. US Consulate staff may have service manuals for all equipment included in this SOW. If they do not, the Contractor shall assist Consulate Staff in obtaining the manuals.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work shall be accomplished:

HVAC Water Treatment Preventive Maintenance (PM)

Semi- Annually:

Water Treatment System, Closed Loop

i. Safety & Special Instructions:

1. Chemicals must comply with the Environmental Protection Agency (EPA) regulations and handled in accordance with occupational safety requirements. Employ personal protection against corrosive or hazardous treatment chemicals as appropriate.

2. Be familiar with the Safety Data Sheets of any chemicals used in the water treatment program.

3. Water treatment specialists must be properly trained and certified.

4. Water treatment must be based on proven standard engineering practices.

5. Follow treatment as directed by manufacturer and in accordance with requirements specified under

Section 10.

6. Maintenance includes chemicals, chemical feeding, maintaining proper water conditions, controlling bleed off, protecting idle equipment, and record keeping.

7. Ensure chemicals are properly stored; test equipment clean, and that chemicals have not passed expiration date.

8. Maintain records and test results.

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

9. All tests shall conform to the manufacturer test procedures and standard values.

ii. Maintenance Description:

1. Inspect system and complete water analysis.

2. Monitor and test corrosion coupons (every 180 days for mild steel and copper coupons)

iii. Maintenance Procedures:

1. Sample water from the closed loop system per manufacturerôs recommendations.

2. Test for the proper levels of chemicals in the closed loop system and adjust chemical feeds as necessary to maintain optimal conditions in the system.

3. Record test results in a logbook.

4. Use the conductivity meter to test for total solids and plot in a logbook. Record and analyze abnormal changes.

5. Check the total conductivity of the system with a conductivity meter. Record results in a logbook.

6. Check pH with the pH test strips and/or pH meter.

7. Clean sample bottles and wipe down all chemical treatment equipment.

8. Change corrosion coupons. Send used coupons to the laboratory for analysis. Contractor to supply written coupon corrosion test report to the Facilities Manager within fourteen (14) calendar days after analysis.

iv. Process Instrumentation Engineer Checks and Adjustments

1. Visual inspection for the controller, sensor, pumps, tubing and other accessories

2. Testing of the chemical parameters

a. pH

b. Total dissolved solids

c. Conductivity

d. Aerobic Plate Count

e. Corrosion Inhibitor Level

f. Biocide dosage of both the Biocides

g. Test supply water for base conditions (iron, manganese, alkalinity, total hardness, silica chloride)

3. Calibration of the sensor with known standard

4. Process calibration of conductivity by a calibrated instrument with a known standard

5. Make sure that the controller is functioning properly.

6. Make sure that the solenoid valves, contact water meter, inhibitor pump and biocide pumps are physically functioning properly as per the settings in the controller.

7. Make sure that the chemical is dosed only as per the specification

8. Submit service report with detailed description of errors and causes(if any) and corrective action taken.

The water treatment Contractor shall determine the dosage levels of chemicals and stay within the specified operating parameters:

Parameters Maintenance Levels Open System Closed System Corrosion on mild steel Less than 2.0 mpy Less than 1.0 mpy Pitting attack on mild steel None None Corrosion on copper alloys Less than 0.2 mpy Less than 0.1 mpy

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

Scaling and deposition None None Microbiological fouling 1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

1. No visible deposits

2. No health hazards

3. Total aerobic count less than 10,000/ml

List of Equipment:

Control Panel and Valves

Manufacturer Make Model Specifications Location

Control Panel Valves & Switches

Filtration/Water Treatment Equipment Filtration and Membranes

Manufacturer Make Model Number Specifications Location Micron rating ( )

Absolute or nominal

Filtration Unit Replaceable Filter Media

Sand Filters Other Chemical Feeding

Manufacturer Make Model Number Specifications (Media)

Location

Chemical Pot Feeder

J L Wingart HP-5 2 IJò in, IJò out, 300psi max

3rd floor

NOB

Pumps Agitator Chemical Solution Tank

Chemical Manufacturer Make Model Number Specifications

Location

System Cleaner pH Adjustment Corrosion Inhibitor

Softener Other Chemical Pumps Manufacturer Model

Number Serial Number

Capacity Electrical

PCHWP PACO 11-3095-7 326 gpm @ 35ô 5hp, 415/50/3

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

SCHWP PACO 11-4012-A 523 gpm @ 85ô 20hp, 415/50/3

19PK4024Q5020 - PR12390722: PMSC for Potable and HVAC Water Treatment System at U.S. Consulate General, Karachi

EXHIBIT B

Statement of Work

Domestic (Potable) Water Treatment System

I. GENERAL INFORMATION:

The United States Consulate in Karachi requires professional services and contractor cost proposals to perform preventive maintenance services of the facilityôs Potable Water Treatment System.

II. PROJECT REQUIREMENTS:

Description:

1. Culligan Softener and Carbon filters, Water professional raw water circulation system, Prominent Chlorination and pH skids, Bag and cartridge filters.

Volume: Domestic Water 25000 gallons per day

2. Reverse Osmosis system 10000 GPD Seven Trent Inc. U.S.A

1. Reverse Osmosis system 25000 GPD Aqua Shine Turkey

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Consulate staff should have service manuals for all equipment included in this SOW. If they do not, the Contractor will assist Consulate Staff in obtaining the manuals and ensure they have been received.

IV. SCOPE OF WORK - PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Safety Data Sheets (SDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

At a minimum, the following work must be done:

Monthly:

The Service program shall consist of the Consulate facility management staff conducting routine (daily/weekly) operator testing of the potable water treatment systems and monthly e-mailing the results to the service contractor, with copy to OBO/FAC (water_testing_group@state.gov).