Amendment 0006 Combined Synopsis_Solicitation (MFRS).pdf

Amendment 0006

Military and Family Readiness Services

Solicitation # F2X3B33025AW01

The purpose of this amendment is to cancel this solicitation in its entirety. The requirements outlined in the previous Attachment 1 – Performance Work Statement will be met with

Government employees and no further solicitation or award will be issued.

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL requires the procurement for Military and Family Readiness Services on behalf of the 42d Force Support Squadron

(FSS). This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2X3B33025AW01. and is issued as a Request for

Proposal (RFP). This solicitation document and incorporated clauses and provisions (see Attachment 1) are those in effect in the Federal Acquisition Circular (FAC) 2024-02 effective 22 Jan 2024, Defense

Federal Acquisition Regulation Supplement (DFARS) Change 01/22/2024 and Department of the Air

Force Federal Acquisition Circular (DAFAC) 2023-0707.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 624190; Size Standard: $29M

IMPORTANT NOTES

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” OFFERS ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT BE

CONSIDERED.

2. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS

SET- ASIDE.

NATURE OF ACQUISITON

This requirement is to provide Military and Family Readiness Services (M&FRS) dedicated to providing a broad range of support to active duty, guard, reserve, Department of Defense (DoD) civilian employees, Non-

Appropriated Fund (NAF) Employees, contractors, retirees and eligible family members. Manage Military and Family Readiness Center (M&FRC) to include Personal and Work Life, Personal Financial Readiness, Employment Assistance and Volunteer Resources, Deployment Support Program and Crisis Support.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide the following services in accordance with (IAW) the Performance Work Statement

(PWS) (see Attachment 2). “The offeror must utilize the table below to submit a dated offer with unit prices and extended prices in response to this solicitation.”

ITEM Description of Requirement Qty Unit

Price

Extended

Price

Military and Family Readiness Services in accordance with (IAW) Attachment 2, Performance Work Statement (PWS).

Base Year: 01 Apr 2024 – 31 Mar 2025

12 Months

IAW Attachment 2, PWS Option Year 1:

01 Apr 2025 – 31 Mar 2026

IAW Attachment 2, PWS Option Year 2:

01 Apr 2026 – 31 Mar 2027

IAW Attachment 2, PWS Option Year 3:

01 Apr 2027 – 31 Mar 2028

IAW Attachment 2, PWS Option Year 4:

01 Apr 2028 – 31 Mar 2029

DELIVERY INFORMATION

Military and Family Readiness Center

Building 677

Maxwell AFB, AL 36112

OFFER PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of offers, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Offers must be complete, self- sufficient, and respond directly to the requirements of this solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The government intends to award as single firm-fixed price contract.

2. Offeror agrees to hold the prices in its offer firm for 90 days after submission of offer. Solicitation or modification of offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this solicitation, nor will multiple awards be considered.

3. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offeror(s) may be required to submit information to the extent necessary for the

Contracting Officer to determine the reasonableness of the price.

4. All pertinent questions regarding this Amendment shall be provided in writing via email to both

Contract Specialist, Katrice Barganier at katrice.barganier@us.af.mil and Contracting Officer, Jeremy

Kersey at jeremy.kersey.1@us.af.mil no later than 16 Feb 2024 at 12:00 PM CST. No questions will be accepted after this time.

mailto:katrice.barganier@us.af.mil mailto:jeremy.kersey.1@us.af.mil

5. Specific Instructions:

a. Military and Family Readiness Services (20 page max): Offeror shall provide a detailed technical capability and approach for providing the required Military & Family Readiness Services outlined in Attachment 2, Performance Work Statement. The technical capability and approach shall address, at a minimum, the area indicated below:

1) Provide Core Compliance Experts (CCE): Offeror shall provide sufficient information to clearly demonstrate their capability and approach to meet the requirements for all areas identified in the PWS paragraph 1.1.1.3.

2) Staffing Plan: Offeror shall provide a staffing plan sufficient in detail to clearly demonstrate their approach to staffing. The staffing plan shall address, at a minimum, the areas indicated below:

i. A work breakdown structure to identify number of personnel required to successfully complete the workload data described in the PWS Appendix B.

ii. A plan, to include resumes, for maintaining qualified staff with active certifications as described in the PWS Appendix I.

b. Past Performance:

1) The offeror shall include past performance information for at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local Government or private industry) with name, phone number, email information and contract number.

2) Relevant performance includes performance of efforts involving family support services that are similar or greater in scope and complexity than the effort described in the PWS.

Magnitude of relevant contracts shall be greater than $250,000.00 in total value.

c. Price: The offeror shall insert a unit price and extended price for CLIN 0001- 4001 identified in the Schedule of Supplies/Services of this combined synopsis/solicitation. This represents the total contract price.

d. Representations and Certifications:

1) IAW 52.212-3, the Offeror shall complete only paragraphs (b) of this provision if the

Offeror has completed the annual representations and certification electronically via the

System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

2) To be eligible to receive an award resulting from this solicitation , contractors MUST BE

REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of offer submission, no exceptions. Contractors not registered in SAM, your offer will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606- 8220.

e. Interested parties capable of providing the requirement must include their CAGE code and any applicable discount terms.

f. Responses to this solicitation shall be provided in writing via email to both Contract Specialist, Katrice Barganier at katrice.barganier@us.af.mil and Contracting Officer, Jeremy Kersey at jeremy.kersey.1@us.af.mil. All responses shall be received NLT 10:00 am CST on 23 Feb 2024.

Email is the preferred method. Upon receipt of your offer, the Government will confirm receipt http://www.sam.gov/portal http://www.sam.gov/ mailto:katrice.barganier@us.af.mil mailto:jeremy.kersey.1@us.af.mil within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain

Commercial Products and Commercial Services, in which competing offerors will be evaluated based on

Technical Acceptability, Past Performance, and Price.

1. Technical Acceptability: The Government will evaluate each offer, as it pertains to the following sub-factors, using the ratings described in the table below.

Table 1. Technical Ratings and Definitions

Rating Definition

Exceeds Offer exceeds requirements and indicates an exceptional approach and understanding of the requirements. Offer identifies one or more strengths. Strengths are subjective in nature.

Meets Offer meets requirements and indicates an adequate approach and understanding of the requirements.

Does Not Meet Offer does not meet requirements and contain one or more deficiencies. The offer is unawardable.

Military and Family Readiness Services (20 page max): Offeror’s detailed technical capability and approach for providing the required Military & Family Readiness Services outlined in Attachment 2, Performance Work Statement will be evaluated to ensure, at a minimum, the areas indicated below are addressed:

1) Provide Core Compliance Experts (CCEs): This requirement will be met when the offeror provides sufficient information to clearly demonstrate their capability and approach to meet the requirements for all areas identified in the PWS paragraph 1.1.1.3.

2) Staffing Plan: Offeror’s staffing plan will be evaluated to ensure it is sufficient in detail to clearly demonstrate their approach to staffing. The staffing plan shall address, at a minimum, the areas indicated below:

i. This requirement will be met when the offeror provides a work breakdown structure to identify number of personnel required to successfully complete the workload data described in the PWS Appendix B.

ii. This requirement will be met when the offeror provides a plan, to include resumes, for qualified staff with active certifications as described in the PWS Appendix I .

2. Past Performance: The Government shall evaluate past performance of all offerors receiving a technical rating of “ Exceeds” or “Meet” by contacting references provided by the offeror. The Government will be assessing offeror’s ability to meet schedules, behavior, and customer satisfaction. Past Performance will be assessed using the ratings described in Table 2 below:

Table 2. Past Performance Ratings and Definitions

Rating Definition

Acceptable

Offer past performance records that meets the Government’s requirement.

Unacceptable

Offer past performance records does not meet the Government’s requirement.

Neutral No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful rating can reasonably be assigned. The offeror may not be evaluated favorably or unfavorably for on past performance.

1) The offeror’s past performance information shall be evaluated to ensure at least one (1) and a maximum of three (3) of the most recent (within 5 years from the date of issuance of the solicitation) and relevant contracts or project references (whether federal, state or local

Government or private industry) with name, phone number, email information and contract number were provided.

2) Relevant performance includes performance of efforts involving family support services that are similar or greater in scope and complexity than the effort described in the PWS.

Magnitude of relevant contracts shall be greater than $250,000.00 in total value.

3. Price: The offeror’s offer will be evaluated on price based on Total Evaluated Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness:

competitive offers, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

4. Summary of Evaluation: Initially, the Government will evaluate all offers for Technical Acceptability.

All offerors receiving a technical rating of “Exceeds” or “Meets” will be evaluated for past performance and price. The Government reserves the right to award to the lowest priced offer with a technical rating of

“Meets” or “Exceeds” and an “Acceptable” past performance rating

ATTACHMENTS:

Attachment 1: Clauses and Provisions

Attachment 2: Performance Work Statement