Amendment 0001 HDEC0820R0005 McChord Field Commissary.pdf

HQCWGR02831020

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

McChord Field Commissary: Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Operations

Points of Contact:

Terry Dalton, Contract Specialist, (804) 734-8000 x86304, terry.dalton@deca.mil Kathy L. Haw thorne, Contracting Officer, (804) 734-8000 x48031, kathy.haw thorne@deca.mil

SEE SECTION SF 30 BLOCK 14 CONTINUATION PAGE

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDEC0820R0005

X 9B. DATED (SEE ITEM 11)

03-Jun-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jun-2020

CODE

DEFENSE COMMISSARY AGENCY

STORE SERVICES SUPPORT DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

HDEC08 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDEC0820R0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Jul-2020 03:00 PM to 10-Jul-2020 12:00 PM.

(End of Summary of Changes)

The following items are applicable to this modification:

Solicitation Number HDEC0820R0005 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the McChord Field Commissary, located in/near Tacoma, Washington, is amended as follows:

1. Responses to questions of a technical and/or contractual nature are provided at Enclosure 1.

2. The proposal receipt date of July 10, 2020 remains unchanged; however, the proposal receipt time is changed from 3:00 p.m. (local time) to 12:00 p.m. (local time).

ATTENTION PROSPECTIVE OFFERORS:

Reference is made to Solicitation Number HDEC0820R0005 for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations at the McChord Field Commissary, located in/near Tacoma, Washington.

The following questions and answers, pertaining to the above-referenced solicitation, are provided for your information. Offerors are cautioned the answers below do not alter the solicitation. Only the amendment to the solicitation will change the requirements or any other content of the RFP. In the event of an inconsistency between statements contained in any amendment on the solicitation and this document, the amendment shall take precedence.

ENCLOSURE 1:

Question #1: Are you able to provide the total dollar amount of the billing under this Contract for the calendar year 2019?

Response #1: We are unable to release this information; therefore, please submit your request via Freedom of Information Act (FOIA) at foia@deca.mil.

Question #2: Can you please identify the incumbent contractor?

Response #2: We are unable to release this information; therefore, please submit your request via Freedom of Information Act (FOIA) at foia@deca.mil.

Question #3: The evaluation scoring is unclear to us. We appreciate that all of the factors, subfactors, elements, and sub-elements are listed, but we noticed that there are no values or weights associated with any of these scored items.

a. Will the Government please provide a simple matrix of the scored factors, including the total score possible, and the relative weight or value of each scored item? This helps bidders to know what things are more and less important to the Government; and therefore, how to structure the offer in our Response.

Response #3: Section M of the solicitation includes FAR Clause 52.215-4508(c)(1) – “FACTORS: Of the two evaluation factors, PERFORMANCE CAPABILITY is approximately equal to PRICE.” Section M of the solicitation includes FAR Clause 52.215-4508(b) – “OUTLINE OF EVALUATION FACTORS, SUBFACTORS, ELEMENTS, AND SUBELEMENTS”.

Question #4: Regarding supplies: Does the Government have a list of preferred products that it would like us to use? Cleaning products vary widely in cost and effectiveness. The answers to these questions will help us to know which products we should price and it will also help the Government to compare apples to apples in the Proposals. If we price our services based upon using biobased cleaning products, our pricing may compare unfavorably to that of a bidder who uses traditional toxic janitorial products:

a. Are biobased products requested or preferred?

Response #4: This is a performance based solicitation/contract, and the government has outlined in the solicitation package what is required; it is the offeror’s responsibility to propose how requirements will be performed. However, please refer to PWS paragraph 3.1. Operating Supplies.

Question #5: Is COVID cleaning to be included in the proposals?

Response #5: No, but please refer to PWS paragraph 1.2.5. Emergencies and Disasters

Question #6: Regarding Contract References: The Solicitation calls for bidders to send letters to each contract completed during the past three (3) years and each contract currently in process using the form provided…

a. We have quite a few government and private contracts and we are registered in SAM. As an experienced contractor, we have dozens of active contracts and few completed ones. A contractor’s Customer List (contracts) is a closely guarded secret and key to one’s competitive advantage in the market. For this reason, it is widely considered proprietary information. Since some bidders may have significantly more contracts that others, it seems unfair to require bidders to reveal all of their contracts – extensive exposure for some and minimal exposure for others. One bidder could have three contracts, while another could have thirty-three - or more. This creates an unfair advantage.

b. For this reason, we ask the Government to specify a finite number of contract references to which all bidders must send Notices and require bidders to specify the contract numbers with contact information for those references within their response submissions.

Response #6: Solicitation HDEC0820R0005 is unclassified. In accordance with the solicitation, FAR Clause 52.215-4509(d)(1) REFERENCE REQUIREMENTS: Provide a reference for each contract completed during the past three (3) years and each contract currently in process using the form provided at Attachment 6. References may include contracts entered into with the Federal Government, agencies of state and local governments, and commercial customers.

Additionally, consider all subfactors as outlined at FAR Clause 52.215-4508, but specifically the following as it pertains to relevant past performance:

Subfactor: Past Performance Elements: Similarity of Experience Quality of Service

Timeliness of Performance Business Relations

Question #7: Are we able to submit our Proposal to you electronically please?

Response #7: No. In accordance with the solicitation, please review 52.215-4509 PROPOSAL SUBMISSION

(FORMAT AND CONTENT) (APR 2004).