Amended #2 - ITB 1187 - Administrative Document - Beechcraft King Air B200GT Modifications.docx

STATE OF IDAHO

IDAHO TRANSPORTATION DEPARTMENT

Invitation to Bid (ITB)1187

AMENDED #2 BEECHCRAFT KING AIR B200GT MODIFICATIONS

Date of Issuance: 02/2026

TABLE OF CONTENTS

ITB ADMINISTRATIVE INFORMATION

ITB Lead:

Denise Cooley, PPS-CPPB Idaho Transportation Department Denise.cooley@itd.idaho.gov 208.745.5652

Public Bid Opening:

Teams Link:

Phone:

Phone Conference ID:

A public bid opening will be held at 10:30 am MT on the next business day following the closing date to announce the Offerors who have submitted proposals. Offeror’s proposals will not be opened. The bid opening will be conducted virtually, with the access link provided below.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/27791855627850?p=aD5nmthfsvMwhWeHcx Meeting ID: 277 918 556 278 50 Passcode: LD2LT39M

Need help? | System reference Dial in by phone +1 208-473-7075,,178109167# United States, Boise

Submit electronically via IPRO Powered by LUMA (IPRO):

Electronic Submission IPRO Powered by LUMA (hereafter referred to as “IPRO”)

THE ADMINISTRATIVE FEE DETAILED IN SECTION 5.2 OF THE STATE’S STANDARD CONTRACT TERMS AND CONDITIONS WILL NOT APPLY TO THE CONTRACT(S) THAT RESULT FROM THIS SOLICITATION.

PURPOSE

The Idaho Transportation Department (ITD), Division of Aeronautics is seeking bids from qualified vendors to provide Beechcraft King Air B200GT modifications in accordance with the specifications provided in this ITB.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO: IPRO Powered by LUMA. The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 5:00 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO as an amendment to this ITB.

ITB Lead: Denise Cooley Phone: 208.745.5652 E-mail: denise.cooley@itd.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

BACKGROUND

The Idaho Transportation Department (ITD), is requesting bids from qualified vendors to provide modifications to a Beechcraft King Air B200GT aircraft bearing U.S. registration number N20MB and manufacturer’s serial number BY-338 (the “Airframe”), together with two (2) Pratt & Whitney Canada model PT6A-52 engines bearing manufacturer’s serial number PCE-RX0956 and PCE-RX0955 (the “Engines”).The purpose of the modifications is to enhance performance, safety and comfort of the aircraft.

SUBMISSION REQUIREMENTS

Required Bid Submission Items.

Your Bid Submission must consist of the following:

Bid Schedule;

Provide your cost information on Attachment 2 - Bid Schedule. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive;

State of Idaho Signature Page and;

The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

BID SUBMISSION METHODS

Bids must be submitted electronically via IPRO. Do not fax or e-mail your Bid. The official time, for bid closing purposes, is 5:00 pm Mountain Standard Time date as indicated on ITB 1127 IPRO Powered by LUMA Event Tab.

Electronic Submission via IPRO;

Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 5.0) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO;

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB and;

Submitting via IPRO be advised that the Bidder for Bid evaluation and award purposes is the entity profile under which submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails;

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes and;

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response as the State will print uploaded documents for evaluation in the manner received via IPRO.

TRADE SECRETS

If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made in its entirety to the most responsive and responsible Bidder with the lowest Total Cost of lines 1, 2, 3 & 4 combined as provided on Attachment 2 - Bid Schedule and Submitting vendors may or may not submit a total cost for Optional Modification #6 , Line #6 and Optional Modification #7, Line #7 on Attachment 2 – Bid Schedule. This line is for information purposes only and will not be used for evaluation purposes.

ACCEPTANCE

If any modifications provided by the Contractor, do not meet or exceed the craftsmanship & quality standards as defined in this ITB, the Contractor must - correct all deficiencies to meet those standards at the Contractor’s expense. The Contractor must perform all corrections within fourteen (14) calendar days of notification from ITD, for the manufacturers standard warranty period. Periodic inspection will be performed by ITD to ensure compliance.

Summary of Scope The purpose of this solicitation is to secure a reliable supplier for Beechcraft King Air B200GT modifications.

Objectives and Expectations The high-level objectives of this procurement are to secure Beechcraft King Air B200GT modifications with adherence to Federal Aviation Administration (FAA) https://www.faa.gov/ regulatory standards, ultimately supporting ITD's mission of safe and efficient transportation via Beechcraft King Air B200GT.

authorized Distributor and service centers Submitting vendors must be an authorized Garmin dealer service center and Submitting vendors must be an authorized Raisbeck distributor.

Schedule & Term Expectations The resulting Contract will be a one time purchase Contract with an ARO of one hundred twenty (120) days.

Aircraft Delivery and return The awarded vendor’s installation facility must be located within a 50-mile radius of the Idaho Transportation Department (ITD) Aeronautics Division aircraft hangar at 1390 W. Gowen Rd., Boise, ID 83705.

ITD will be responsible for delivering the aircraft to the awarded vendor’s installation facility and for the return flight of the aircraft to the ITD Aeronautics Division hangar.

The awarded vendor shall not be permitted to fly the aircraft.

Aircraft paint and interior INFORMATION Aircraft Interior Package: Special Edition Sundance Package with Sundance Modernist Leather, Toffee Vanguard carpet and Tendu/Premier laminate cabinetry.

Aircraft Exterior Paint: Overall Matterhorn White with black, Light Saddle Metallic and Moonstone Metallic stripes.

MANUFACTURER BRAND COMPONENTS – BRAND NAMES

Any Manufacturer Brand Components referenced in this solicitation are intended to be descriptive—not restrictive—and serve only to illustrate the quality and characteristics required. Bidders proposing an equivalent Manufacturer Brand Component must provide documentation demonstrating, to the State’s satisfaction, that the offered item(s) meet all minimum requirements outlined inthis ITB. This documentation must be submitted prior to the closing of the question period as noted in Section 3.

If your product offered does not meet any of the specifications, Bidder must provide an explanation of how the product offered is functionally equivalent to the stated specification, as well as descriptive literature that supports the product offered.

This explanation must be declared during the question period of this event as stated in Attachment 1 - Questions of this ITB. State acceptance will be in the form of an amendment.

Scope of work Minimum & Mandatory Requirements These specifications are the minimum mandatory specifications that an Offeror’s Bid must meet in order for the State to consider your Bid for award.

Modification #1 – Raisbeck Crown Wing Lockers (CWLS), Nacelle Overwing, and Lower Flap Fairing Installation Provide all labor, materials, hardware, engineering support, and FAA-approved data necessary to furnish and install Raisbeck Engineering Crown Wing Lockers (CWLS), including nacelle overwing and lower flap fairings. The CWLS system provides streamlined, externally mounted storage compartments installed aft of the engines, designed to increase usable baggage capacity while minimizing aerodynamic drag. The lockers and associated fairings shall be painted to match the aircraft’s existing exterior paint scheme. All work shall be performed in accordance with FAA Supplemental Type Certificate (STC) SA3857NM and applicable manufacturer installation instructions.

Modification #2 – Raisbeck Dual Aft Body Strakes (DABS) Installation Provide and install Raisbeck Engineering Dual Aft Body Strakes (DABS), including all required labor, materials, hardware, engineering support, and FAA-approved data. The DABS modification enhances aircraft directional stability and pilot controllability, improves passenger ride quality, reduces aerodynamic drag, and increases yaw-damper-inoperative operating altitudes. The strakes shall be painted to match the aircraft’s existing exterior paint scheme. All work shall be accomplished in accordance with FAA Supplemental Type Certificate (STC) SA3591NM and applicable installation documentation.

Modification #3 – AvFab Dual Jump Seat Kit Installation Provide and install an AvFab Dual Jump Seat Kit, including all required labor, materials, hardware, and engineering support. This modification adds two additional folding passenger seats, increasing the aircraft’s total passenger seating capacity. The jump seats shall be painted and upholstered to match the aircraft’s existing interior package in color, materials, and finish. Installation shall be completed in accordance with FAA Supplemental Type Certificate (STC) SA2774CE and all applicable installation instructions.

Modification #4 – Garmin GDL 88 ADS-B System Installation (Owner-Furnished Equipment) Install owner-furnished Garmin avionics equipment, including the Garmin GDL 88 with WAAS ADS-B Data Link Sensor System, Garmin Flight Stream 210, Garmin GA 36 WAAS GPS antenna, and a Comant L-Band antenna. The scope of work shall include all labor, engineering services, wiring, mounting hardware, system integration with the aircraft’s Collins Pro Line Fusion avionics suite, functional testing, documentation, and FAA certification as required. The installation shall be completed in accordance with applicable FAA regulations, approved data, and manufacturer installation instructions.

Optional Modification #5 6 - Provide all labor, materials, hardware, engineering support, and FAA-approved data necessary to remove currently installed wheels, brakes, and hot air manifold, and to furnish and install Cleveland wheel and brakes conversion kit 199-110. Installation must also include installation of Hot Air Manifold Kit 199-168. The Cleveland wheel and brake system improves braking performance and reduces maintenance cost. All work shall be performed in accordance with FAA Supplemental Type Certificate (STC) SA890GL and applicable manufacturer installation instructions. ITD will provide the Contractor four (4) tires that must be mounted and balanced at the time of STC brake installation.

Optional Modification #6 7 - Provide all labor, materials, hardware, engineering support, and FAA-approved data necessary to install the Pratt & Whitney flight data acquisition, storage, and transmission (FAST) system. This diagnostic tool captures full-flight engine and aircraft data to enhance maintenance predictability and reduce downtime. All work shall be performed in accordance with FAA Supplemental Type Certificate (STC) SA11135SC and applicable manufacturer installation instructions. Pratt & Whitney’s first year of data management fee is not required.

logbook entries STC paperwork for each mod to include Approved Model List (AML), engineering drawings, wiring diagrams if applicable, Instructions for Continued Airworthiness (ICA), copy of completed/submitted form 337s, and flight manual supplements (if applicable).

Weight and Balance. Upon completion, reweigh the aircraft and provide an updated copy of the weight and balance for the Pilots Operating Handbook.

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 2) and;

Submitting vendors may or may not submit a total cost for Optional Modification #5, Line #6 and Optional Modification #6, Line #7 on Attachment 2 – Bid Schedule. These lines are for information purposes only and will not be used for evaluation purposes.

BILLING PROCEDURE

The Contractor must submit an invoice to ITD to the location provided on the purchase order within fourteen (14) calendar days after acceptance with the following information. Failure to include any information mentioned below will result in the withholding of payment, without penalty, until a corrected invoice has been submitted:

The Contractor must provide the following information with each invoice:

IPRO contract number, and Agency PO number;

Identification of billing period;

Total amount billed for the billing period;

Detailed description of services/products provided and associated number of hours/dollar amounts, as appropriate and;

Name of authorized individual and contact information for Contractor.

Invoices and reports are to be submitted to:

HQAP@itd.idaho.gov

INVOICE AND PAYMENT

Payment will be made in accordance with Idaho Code 67-2302 https://legislature.idaho.gov/statutes after receipt of the Contractor's itemized invoice and is accepted by ITD. Total payments under this Contract shall not exceed the Total Price provided on Attachment 2 Bid Schedule – Bid Schedule unless otherwise modified in an amendment to this Contract.

SUBCONTRACTORS

No subcontractors will be allowed for the services preformed within this Contract without prior written permission from the Idaho Transportation Department and;

See Idaho Standard Terms and Conditions Section 1.13 on the LUMA Attachment Tab.

INSURANCE REQUIREMENTS

Within five (5) days of notification of award (or such other time as designated by the Purchasing Activity), the apparent successful Bidder or Offeror will provide certificates of insurance required herein and will maintain the insurance during the life of the Contract. There are no provisions for exceptions to this requirement. Failure to provide the certificates of insurance within the five (5)business day period may be cause for your Bid or Proposal to be declared non-responsive or for the Contract to be cancelled and;

See Attachment 3 – Insurance Requirements on Attachment Tab in LUMA.

RESPONSIBILITIES PURSUANT TO IDAPA 38.05.01.081

The ITB Lead may, in the State’s sole discretion, require the apparent lowest responsive Bidder’s to provide documentation to demonstrate its responsibility. The ITB Lead may request documentation including, but not limited to credit or financial reports, and references. Failure to provide requested documentation may result in the Bidder’s being deemed non-responsible. Nothing herein shall prevent the State from using other means to determine Bidder’s responsibility.

RECORDS MAINTENANCE

Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

AUDIT RIGHTS

The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

TARIFF COSTS

If the President of the United States, the United States Congress, Customs and Border Protection, or any other federal entity authorized by law, imposes an import duty or tariff (a “tariff”) on an imported good that results in an increase in Contractor’s costs to a level that renders performance under this Agreement impracticable, Contractor may be permitted to add up to fifty percent (50%) of the actual cost it incurs due to tariffs to its invoices submitted to the State, subject to the following conditions:

Contractor shall notify the Agency of the maximum cost of tariffs and obtain the Agency’s written approval. The Agency shall not be obligated to pay costs associated with tariffs for which the Agency did not provide prior written approval, or which exceed the approved maximum. Contractor may provide notification of maximum tariffs on a case-by-case basis (for each order) or may provide blanket or time-bound notification (e.g., maximum for any orders placed for the next six (6) months);

Contractor may only invoice for actual costs incurred due to tariffs, even if that amount is less than the agreed upon maximum;

Contractor shall provide evidence documenting the actual cost and applicability of tariffs, which may include country of origin, order/delivery dates, official tariff rates, declared value, etc;

Any material misrepresentation of fact by Contractor relating in any way to an increase in pricing due to tariffs is a default under this Contract and shall be subject to the remedies set forth herein, in addition to any other claim or remedy available to the State. Furthermore, any material sums due to tariffs shall be fraud against the taxpayers of the State and grounds for the Contractor to be deemed non-responsible and/or disqualified from participation in future solicitations administered by the State and;

Contract pricing will be adjusted via an amendment to the Contract.

USE tax When a state of Idaho agency provides parts to a vendor/contractor to install on a project and no sales or use tax was previously paid on those parts, the contractor owes Idaho Use Tax. Even if the agency is tax-exempt, the contractor is considered the consumer of the materials and is liable for the tax.

See Line #5 on Attachment 2 – Bid Schedule. This line indicates the amount of Idaho Use tax for the ITD owned Garmin GDL 88 ADS-B System. The Idaho Use Tax will be added to the submitting vendors total bid.

ACRONYMS

ITB 1187 Beechcraft King Air B200GT Modifications

ATTACHMENT 1-BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB1187 Beechcraft King Air B200GT Modifications

ITB 1187 Beechcraft King Air B200GT Modifications

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