032A Amendment 0001 RFQ attachment - Statement of Work.pdf

STATEMENT OF WORK

Title: Removal of 5-ton Overhead Crane.

Requesting Lab: Engineering Laboratory

I. BACKGROUND INFORMATION

The Structural Testing Laboratory, part of Division 731 – Engineering Laboratory, at the National Institute of Standards and Technology (NIST), is using overhead cranes to execute its experimental projects in Bldg. 226 – at the NIST Gaithersburg, MD campus. The 5-Ton overhead crane (referred to as the “C7”) is located in Room A160 laboratory spaces and hasn’t been in used in over two decades. It currently needs to be removed to allow for additional space for a planned office extension on the mezzanine (office B257).

Purpose/Objective: The purpose of this acquisition is to obtain contractor services to remove one (1) overhead crane C7, including runway system and associated switches.

The Contractor shall be responsible to remove and properly dispose of these items from the NIST campus. The Contractor shall also retrieve four wooden crates containing actuators from the mezzanine to the A160 laboratory floor. Each of the crates are less than 2,500 lbs. The elevation of the mezzanine’s floor is approximately 15 ft from the A160 laboratory floor level.

II. SCOPE OF WORK

Independently and not as an agent of the Government, the Contractor shall provide all necessary manpower, equipment, and materials to safely remove overhead crane C7, including runway and hangers, up to ceiling mounts and all associated switches and electrical components associated with overhead crane C7, and shall properly remove and dispose of these items from NIST campus. The make and model of the C7 crane is an Underhung Single Girder Bridge with Runway crane manufactured by Louden.

The Contractor shall be required to retrieve four wooden crates, containing actuators from the mezzanine to the A160 laboratory floor. Each of this crate is less than 2,500 lbs.

III. GENERAL REQUIREMENTS:

The Contractor shall provide all necessary manpower, materials, and equipment to safely remove the overhead crane C7 and shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the other technical requirements. The Contractor is responsible for providing appropriate Personal Protective Equipment (PPE). NIST staff shall be available to oversee the removal of overhead crane C7. The Contractor shall perform the work in accordance with the following scope of work.

IV. TASKS

a. Task 1 – Remove overhead crane C7, including runaway system and all switches.

i. Requirement: The Contractor shall provide all necessary manpower, equipment, and materials to safely remove overhead crane C7, including runway and switches and any other components associated with this crane (e.g., electrical wires, electrical switch box). The Contractor shall dispose of these items from NIST campus.

ii. The Contactor shall perform general cleaning of the laboratory space and other debris before transporting the crane offsite. The Contractor is responsible for debris disposal.

b. Task 2 – Retrieve four wooden crates, containing actuators from the mezzanine, and place on the A160 lab floor

i. Requirement: The Contractor shall retrieve four wooden crates, containing actuators, from the mezzanine level and place them down on the A160 lab floor. Each crate is estimated to be below 2,500 lbs.

I. SAFETY PLAN REQUIREMENTS

At least 2 days before performing work, Within 1 week of award, the contractor shall provide a health and safety plan for the work to be performed. The health and safety plan will then be reviewed by NIST and once accepted, the contractor shall commence performance of the work within two weeks from acceptance of the plan. The plan shall include safety controls, PPE required for each task, what training has been provided to employees, an emergency response plan, and health and safety recordkeeping processes. The plan shall be submitted electronically via email.

Contractor shall hold at least one million dollars ($1,000,000) of liability insurance to cover damages made to NIST owned facilities, property, and equipment during the performance period of this contract.

V. GOVERNMENT FURNISHED PROPERTY

All property, data and information provided by the Government in the performance of this task remains the property of the Government and shall be surrendered to the government upon completion or termination of this requirement. Likewise, all deliverables generated under this requirement remain the property of the Government.

The Government will provide access to electrical power sources as needed by the contractor for work purposes. No other incidental property will be provided.

VI. Deliverables

Task 1: Remove overhead crane C7, including runaway system and all switches & any other components associated with this crane (e.g., electrical wires, electrical switch box).

Task 2: Retrieve four wooden crates, containing actuators on the mezzanine level, and place them safely on the A160 lab floor.

VII. PLACE OF PERFORMANCE

National Institute of Standards and Technology (NIST) 100 Bureau Drive Building 226, Room A160 Gaithersburg, MD 20899-1640

PERIOD OF PERFORMANCE

The work shall be completed within four (4) weeks and NIST estimates it will require approximately 3 days to be completed. The Period of Performance shall be effective for two (2) months beginning on the effective date of award, anticipated to be on or around 9/1/23. The specific date(s) of work will be mutually agreed upon between the contractor and NIST for the same day or days that the cranes will be removed and for the other work to be performed. The Contractor shall coordinate the performance of services for a period of time with the NIST Contracting Officer’s Representative (COR) prior to performance. All work shall be overseen by the COR and be performed on a day and time within normal working hours at NIST on Monday-Friday from 8am to 5pm.

VIII. ACCEPTANCE/INSPECTION

The Government will verify the removal of the crane and crates and transfer of driving wheels have been completed to ensure that all requirements identified in this Statement of Work have been properly executed prior to acceptance. After inspection and acceptance have been completed, the final payment shall be completed. NIST will inspect the removal of all items and that the workspace is free of any associated debris within seven (7) business days after completion to ensure that the services conform to the requirements identified in this Statement of Work. If all requirements are met and the crane and crates have been safely removed, the service shall be accepted. The Contractor has the right, at its expense, to be present during the inspection. The place of inspection and acceptance shall be conducted in Building 226, Rm. A160.

IX. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in the arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after completion of work as described in this SOW and acceptance by the

POC, AND

2. After receiving an invoice submitted properly, in accordance with the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules must be tied to completion of deliverables and shall be submitted with vendor’s response to the RFQ for consideration. Any alternate forms of payment schedules will be reviewed and negotiated with the Contracting Officer and only be incorporated into a contract if approved.

X. MISCELLANEOUS INFORMATION

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

SITE ACCESS AND SECURITY REQUIREMENTS

NIST is a Federal facility and access is controlled at all entrances to the campus.

Only Government employees may grant access to non-Government employees. All non-Government employees must be registered with security prior to site access.

Non-Government employees, including those with Visitor Passes (Yellow Badges), must be escorted by Government employees at all times. The Contractor shall notify the COR a minimum of 48 hours prior to site access. Contractor shall provide COR with first and last names, country of citizenship, and whether the individual has a permanent resident card, (a.k.a. Green Card), of all personnel requiring site access.

If any individuals are here on a work visa, they must complete a NIST 1260 form and return to the COR.

Please refer to the following web site for additional Visitor Information:

http://www.nist.gov/public_affairs/visitor/

Automobile & Personnel Access:

Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site.

Hours of operation of the visitor center are 6:00 AM to 5:00 PM EST. Once in possession of a valid NIST badge, workers may enter via the Main Gate and proceed to the project site. Note that all automobiles are subject to a random inspection.

Trucks:

All Trucks are to enter NIST via the gate located at approximately 705 Quince Orchard Rd. Gaithersburg, MD 20899, between 6:00 AM and 4:30 PM daily. No deliveries will be allowed after 4:30 pm. “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor center. Trucks arriving at NIST shall be inspected at the Truck Inspection area near Building 301.

Any truck which exits NIST will have to be re-inspected upon re-entry. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Stations hours are:

6:00 AM -4:30 PM at Truck Inspection area near building 301

Equipment Safety Requirements:

Contractor equipment on the NIST campus may not be left in emergency response locations, or other locations pertinent to general safety such as crosswalks, next to campus perimeter fences, areas which may block traffic or exits, etc. Prior to the contract’s start of performance, the Contractor shall furnish a list of equipment that is expected to be left on NIST’s campus during the installation process. The list shall be discussed with the NIST Office of Security to determine locations which meet security requirements and are reasonable for the work to be performed.

COVID 19 Safety Requirements:

Contractor personnel shall follow NIST Visitor and Contractor Protocols for Mitigating COVID-19 Exposure on NIST Campuses as identified at this link:

https://www.nist.gov/about-nist/visit/nist-visitor-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses

Contractor personnel shall also conform to the current NIST health checklist and travel advisory requirements located at https://www.nist.gov/media/583331 (updated weekly).

It is the Contractor’s responsibility to be familiar with these sites and any updates made to them during the course of the requirement. If Contractor personnel are unable to meet all requirements for campus access identified at the link, services will need to be rescheduled and shall be rescheduled at the Contractor’s expense.

TRAVEL: No travel costs associated with this requirement will be reimbursable by the Government. All cost of travel incurred by the contractor shall be included in the total price of the contract.