AMD#1 RFP 202603061.docx

This is a Solicitation Amendment (Amendment #1) issued by the State of Maine Department of Health and Human Services, Maine Center for Disease Control and Prevention, modifying RFP #202603061 for Clinical and Community HIV Outreach and Testing Services. The amendment revises the proposal submission deadline to May 26, 2026, at 4:00 p.m., local time. The RFP seeks comprehensive HIV, STI, and hepatitis C prevention, testing, treatment, education, and referral services across three distinct regions of Maine, with the Department anticipating six total awards (one clinical services award and one community services award per region). Key deliverables include organizing two annual awareness events with minimum 25 participants each, establishing referral networks, conducting testing, distributing HIV self-test kits, ensuring linkage to care within 30 calendar days for newly diagnosed individuals, and providing quarterly performance reports. Bidders must demonstrate proper licensing and credentialing for all staff, with non-clinical staff completing two-day Counseling, Testing, and Referral (CTR) training and clinical staff completing annual one-day CTR training certified by Maine CDC. Critical deadlines include an informational meeting on April 21, 2026, at 11:30 a.m. via Zoom; questions due by April 24, 2026, at 4:00 p.m.; Notice of Intent to Bid forms due May 6, 2026, at 4:00 p.m.; and revised proposal submission on May 26, 2026, at 4:00 p.m. The initial contract period runs from October 1, 2026, through September 30, 2028, with two optional renewal periods extending through September 30, 2031.

Specific award values or budget ranges are not disclosed in the RFP materials, with final contract values to be determined based on bidder cost proposals and a mathematical scoring formula where the lowest bid receives 30 points and higher bids receive proportionally fewer points, plus an additional five points for budget narrative evaluation. Required qualifications include three years of audited or reviewed financial statements and project examples from the past five years. Mandatory performance measures assessed quarterly include ensuring 75 percent of tested individuals are from key priority populations, achieving 90 percent linkage to care for HIV-positive individuals within 30 days, and testing 30 percent of HIV clients for hepatitis C. Bidders must comply with Maine IT policies, implement risk assessment and vulnerability scanning procedures, and maintain data security protocols using REDCap and NEDSS databases, including cyber liability insurance for handling protected health information. No clients shall be denied services due to inability to pay, with the Department providing direct reimbursement for uninsured clients or when confidentiality barriers exist. No incumbent vendors or current contractors are identified in the solicitation materials, and no specific set-aside designations are indicated.