AMD#1 RFP 202603059.docx

This is a solicitation amendment issued by the State of Maine Department of Administrative & Financial Services, Office of Information Technology for helicopter services. The amendment extends the proposal submission deadline from October 6, 2026 to October 9, 2026 at 4:00 p.m. local time. The underlying solicitation (RFP #202603059) requests helicopter lift services for remote radio infrastructure operations at two inaccessible solar radio sites—Big Moose Mountain and Mt. Blue—including propane tank delivery via long lines and personnel transport with a three-passenger maximum per flight. The contractor will also provide helicopter transport to four additional radio sites (Big Spencer, Norway Bluff, Priestley Mountain, and W. Kennebago) when state helicopters are unavailable. All flights must comply with Federal Aviation Administration Part 135 rules. The initial contract period runs November 1, 2026 through November 30, 2028, with two optional renewal periods extending through November 30, 2030 and November 30, 2031, respectively.

Evaluation of proposals allocates 50 points to organizational qualifications and experience, 25 points to proposed services, and 25 points to cost, with the lowest cost proposal receiving full cost points. Bidders must demonstrate three years of financial viability through balance sheets and income statements, provide general liability and professional liability insurance certificates, and disclose all litigation from the past five years. The contractor is responsible for all permits, taxes, ground fees, aircraft maintenance, crew accommodations, and satellite flight-tracking equipment with position reports every ten minutes maximum. The contract is usage-based due to variable annual flying hours, with invoices paid on net 30 terms. Proposals must be submitted using a standardized cost proposal form evaluating mobilization fees, fixed daily rates, hourly rates, and per diem allowances based on a Department-provided pricing scenario. No best and final offers will be sought, and a single award is anticipated.