AMD0001_Synopsis for A-E SB Airfield Design MATOC.pdf

Beta.SAM.gov Synopsis for A-E Services

INDEFINITE DELIVERY CONTRACTS FOR ARCHITECT-ENGINEER (A-E) SERVICES FOR US

ARMY CORPS OF ENGINEERS – SMALL BUSINESS

Reference number: W9128F25RA099

1. CONTRACT INFORMATION:

The Government is procuring this contract in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6 and will select firms for negotiation based on demonstrated competence and qualifications for the required work. The services will consist of preparation of studies, analysis, design services, and construction support services for Military airfield projects CONUS Wide. The Government intends to negotiate and award a target of four (4) indefinite delivery contracts (IDCs), with a five-year ordering period (5-year base and NO option period) and $36,000,000 in shared capacity. The MATOCS under this suite will also contain a priced six (6) month extension period that can be exercised in accordance with FAR Clause 52.217-8, “Option to Extend Services”, if determined to be in the best interest of the Government. Work will be issued by negotiated firm-fixed price task orders. The Government anticipates that future task orders will range from $25,000 to $1,000,000.

When the Government awards a task order under this MATOC, the Contracting Officer shall notify all A- E firms within the MATOC pool of the task order requirement. The Task Order Requirement Notice (TORN) shall include a short summary of the scope of work, selection criteria, and a Request for Supplemental Information tailored to the specific task order requirement. Using the selection criteria specified in the TORN, the selection board will evaluate the SF- 330s on file and responses to the Task Order Questionnaire to determine the three most highly qualified firms for the specific task order requirement. The board will submit a report to the Selection Board Authority who will then make the selection in accordance with AFARS 5136.602-4 and 5136.602-5 and USACE implementation guidance.

The Government also reserves the right to ask for updated SF-330s later or at a task order level from the firms awarded a contract under this announcement.

North American Industrial Classification System code is 541330, which has a size standard of $25,500,000 in annual average gross receipts over the past three years. This announcement is open to Small Business service providers. Selected and successful firm(s) will be required to comply with the subcontracting limitations as set forth by the FAR Clause 52.219-14 LIMITATIONS ON SUBCONTRACTING, wherein stated in pertinent part, "Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern." The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department of Labor under the Service Contract Act. Service wage rates will be determined relative to the employee's office location rather than the location of work.

Contract award is anticipated March/April 2026. To be eligible for contract award, the Contractor must register in the System for Award Management (SAM). Registration is free and Contractors can access the site at http://www.sam.gov. Ensure representations and certifications in SAM are current.

2. PROJECT INFORMATION:

The A-E selected would be required to have sufficient staff, flexibility, and capability to be available on an as-needed basis. Design and/or construction support services for specific facilities or projects will be assigned by Task Orders on the IDCs established as a result of this solicitation. Projects can be located anywhere in the CONUS, Alaska, Hawaii, and outlying areas.

Multi-disciplined A-E services are expected to include, but will not be limited, to the following. The Project Information is not listed in order of importance. Experience with Army or Air Force installations is preferred.

(i) Design of horizontal airfield construction projects including, but not limited to, grading, drainage, pavement, airfield markings, airfield lighting and NAVAIDS;

(ii) Design of military facilities incidental to airfield design to include, but not limited to, bridges, aircraft hangers, control towers, and electrical vaults;

(iii) Developing Request-For-Proposal packages for design/build and design/bid/build horizontal and vertical projects to include design drawings, project specifications, and cost estimates;

(iv) Use and development/updates to Army and Air Force design guidance, including Unified

Facility Criteria (UFC) documents and Unified Facility Guide Specification (UFGS), engineer technical letters (ETLs) and other military design criteria documents;

(v) Planning/Programming services for airfields, such as comprehensive master plans, installation real property master planning, infrastructure assessments, planning & design charrettes, MILCON DD Form 1391 development, CAD/GIS mapping, and systems analysis;

(vi) Experience with construction phase support services including participation in on-site partnering/preconstruction meetings; review of construction contractor's submittals for government approval and for information only; participation in site visits and furnishing inspection reports at critical points of construction; participation in start-up and commissioning of systems; attending warranty inspections; participation in lessons-learned sessions; preparation of operations and maintenance support information manuals;

(vii) Experience conducting airfield pavement destructive and non-destructive testing/evaluations;

(viii) Experience using the PCASE Pavement Design & Evaluation Software to design/evaluate airfield pavements;

(ix) Experience implementing the PAVER Pavement Management System.

(x) Experience completing Airfield Obstruction Surveys at Army or National Guard Airfields, using imaginary surfaces outlined in UFC 3-260-01.

These projects may include new construction, renovation, or maintenance of facilities. Each task order to be issued will fully describe the design project or the accomplished studies and will identify all work to be accomplished. The Government requires that firms use construction cost estimating for all design projects using the Micro-Computer Aided Cost Estimating System 2nd Generation, MII software. The Government requires that contractors develop and edit all specifications are using the SpecsIntact automated specification processing system. The Government requires that contractors develop and edit all Computer Aided Drafting and Design (CADD) design drawings using MicroStation and AutoCAD. Firms should demonstrate experience with using these programs.

The A-E shall use advanced modeling practices in conjunction with an integrated design approach to complete the project design. Advanced modeling is a subset of geospatial technologies as defined EM- 1110-1-2909 GEOSPATIAL DATA AND SYSTEMS to include Building Information Modeling (BIM), Civil Information Modeling (CIM), Geographic Information Systems (GIS), and Computer-Aided Drafting (CAD). Required technologies, design deliverable and bid set (electronic and hardcopy) format and requirements will be further described in each task order. The A-E shall document their advanced modeling approach in an Advanced Modeling Project Execution Plan (PxP), submitted to the government for approval. Each PxP shall document advanced modeling practices, roles, and responsibilities for each project, as well as reiterate the technologies, formats, modeling standards, quality control procedures, and deliverable requirements dictated by each task order. The A-E shall have a robust knowledge of advanced modeling strategies, standards, and practices and shall be capable of delivering designs using a variety of tools and technologies to meet each set of task order deliverable requirements.

The Government also requires integration of current Antiterrorism and Force Protection (AT/FP) measures on all military projects.

The Government requires the A-E to use the DR Checks design review and checking system.

3. SELECTION CRITERIA:

Listed below in descending order of importance are the selection criteria. Criteria “a” through “e” are primary. Criteria “f” and “g” are secondary and the Government will use these criteria as a “tie-breaker” among firms that are technically equal.

Primary Criteria:

a. Specialized Experience and Technical Competence

b. Professional Qualifications

c. Past Performance

d. Capacity

e. Knowledge of Locality

Secondary Criteria:

f. SB/SDB Participation

g. Volume of DOD Contract Awards

PRIMARY CRITERIA:

a. FACTOR 1: Specialized Experience and Technical Competence. Submittals must demonstrate the specialized experience and technical competence of the prime firm, joint venture partners, consultants, key subcontractors and/or free-lance associates. The Offeror shall submit a maximum of 12 projects total. For submitted projects, the final design or, if there is no design, final deliverable (i.e., final planning charrette report or other equivalent submittal) must have been received and accepted by the stakeholder. Projects that are considered recent (completed within the past six (6) years) will be viewed as more relevant by the board; however, projects completed prior to this timeline may still be submitted and will be considered by the board, if included. If more than 12 projects are submitted, only the first 12 projects listed in the proposal will be evaluated. A task order executed under an IDC contract is a project. An Indefinite Delivery Contract (IDC) with multiple Task Orders as examples is not a project, however an IDC where numerous Task Orders are listed together for the exact same project and are completed under the same IDC are acceptable to be presented as a single project.

Projects shall include the following information: which prime firm, partner, consultant, or key subcontractor executed the project, a description/narrative/photos of the project, scope, location, contract dollar award amount and final dollar cost, the start date, original contract finish date, the actual finish date, customer POC with current phone number and email information. Indicate whether the work was performed as the prime contractor, a subcontractor, or as a partner of a Joint Venture (JV). If work was performed as a subcontractor or JV partner, clearly describe what part of the work the firm for which the experience information is submitted performed (both in magnitude and description of the work performed). Projects shall also list any key personnel that worked on the submitted projects.

Submittals shall demonstrate the range and diversity of specialized experience and technical competence to execute the types of projects and activities as indicated in paragraph 2, PROJECT INFORMATION, and in the bullet items below.

FACTOR 1 EVALUATION: The Government will evaluate the specialized experience of a firm based on projects and technical capabilities that demonstrate the items identified in paragraph 2, PROJECT INFORMATION for the prime firm and committed key subcontractors. Offerors must demonstrate experience with airfield planning or design involving completion of design/bid/build packages, design/build packages, or planning and programming packages. Additional preference will be given to specialized experience demonstrating competence with projects incorporating the following components:

Executing airfield planning or design projects for the Department of Defense incorporating Geometric, Pavement, or Airfield Lighting Design for Fixed-wing or Rotary-wing Airfields.

Design of Repair/Rehabilitation for Airfield Pavements.

Executing Aerial Observation Surveys for the Department of Defense.

Executing topographic, geotechnical, or electrical infrastructure site investigations for airfield projects.

Design of USACE Projects for Army and Air Force Stakeholders incorporating Cost and Schedule

Risk Analysis submittals A breadth of experience with multiple aspects of the specialized experience indicated in paragraph

2 PROJECT INFORMATION.

b. FACTOR 2: Professional Qualifications. Firms shall demonstrate professional personnel qualifications and specialized experience in the design of military airfields for key design disciplines.

Qualifications shall be provided for the following required key disciplines: project manager, airfield design engineer, airfield lighting and NAVAIDS design engineer, geotechnical pavement design engineer, civil engineer, electrical engineer, construction engineer, AT/FP Engineer, and cost estimator. It is acceptable for one individual to hold two positions; however, the board may evaluate the key personnel’s overall capacity differently depending on the structure and composition of the proposed team. Although not required, the Government will accept qualifications for additional disciplines relevant to performing the work identified in paragraph 2, PROJECT INFORMATION, including but not limited to: civil engineer/technician (with experience inspecting pavements and implementing the PAVER Pavement Management System, licensed surveyor (with experience performing Aerial Obstruction Surveys), architect, structural engineer, mechanical engineer, fire protection engineer, and Registered Communication Distribution Designer.

FACTOR 2 EVALUATION: The Government will evaluate and consider education, training, professional registration, certification, overall and relevant experience, and longevity with the firm.

Submittals should demonstrate that the firm’s staff is capable of certifying that all work is in compliance with all applicable codes and regulations. (SF 330, Part I, Sections E & G).

c. FACTOR 3: Past Performance. Offerors shall submit the Past Performance Information Retrieval System (PPIRS) or Contractor Performance Assessment Reporting System (CPARS) evaluation for the projects submitted in Factor 1. If no CPARS or PPIRS evaluation is available for a project, Attachment 2, Past Performance Questionnaire (PPQ), shall be submitted to the client for the projects the Offeror includes in its proposal for the Factor Specialized Experience and Technical Competence. The CPARS, PPIRS or PPQ shall be included in the submittal. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance.

Offerors may also include performance recognition documents received within the last six (6) years, such as awards, award fee determinations, customer letters of commendation, commercial and foreign government evaluations, and any other forms of performance recognition. To the extent such documentation is not in the English language, a translation must be provided for the documentation to be considered.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the PPIRS, including CPARS, using all CAGE/UEI numbers of team members (partnership, JV, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror and the government is under no obligation to check other sources.

FACTOR 3 EVALUATION: Past Performance of the A-E, joint venture, partners, and key subcontractors on DoD and other contracts with respect to cost control, quality of work and compliance with performance schedules as determined from the PPIRS, completed PPQs other sources will be evaluated. Incomplete and unsigned PPQs will not be considered. The Government will evaluate the Offeror’s past performance to determine how relevant project work is, as described in Factor 1 Specialized Experience and Technical Competence. The Government will evaluate the Offeror’s performance to determine a confidence assessment of the Offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesser relevance.

d. FACTOR 4: Capacity. Capacity is the ability to complete task orders within a reasonably aggressive schedule. Firms shall demonstrate the capacity to accomplish at least four (4) task orders simultaneously with an aggregate value of up to $1,000,000 in the required type of work within a one-year period. The evaluation will consider the availability of an adequate number of personnel in key disciplines to complete the task orders and offeror’s project execution strategy. The evaluation will consider the key persons identified in Sections D, E, and G of the SF330, as well as other available staff and information provided in Section H and Part II.

Firms shall also present a proposed Management Plan that articulates how efforts under this contract will be executed. The Offeror’s Management Plan shall include the following elements: Organizational Structure and Staffing, Project Execution, Schedule, and Management, and Quality Control Processes.

These are not subfactors; the Management Plan will be assessed as part of the Factor 4 overall rating. The submittal must include Blocks D and H of the SF 330.

(1) Organizational Structure and Staffing: The Offeror must clearly describe its organization structure and provide an Organization Chart. The description must identify all offices involved in this project from the Offeror’s Headquarters through to the Offeror’s site office, and how they are related. All Joint Venture partners and major Subcontractors shall be addressed in this description. The description shall identify whether functions/positions will be filled by prime or by subcontractors.

The Management Plan must indicate which firm is responsible for each item of work, the interdisciplinary and interoffice communication and supervision process and the procedure to ensure high quality products and services within cost limitations and in strict compliance with scheduled performance.

Clearly delineated lines of authority on the organizational chart (graph) organized in a precise and logical manner including the relationship between the headquarters’ office and the site office, including all involved with the management of the contract including subcontractors and joint venture partners.

The graph and the narrative description clearly display the planned organization structure.

Comprehensive descriptions of duties, roles, major responsibilities, and authorities for specifically identified personnel including roles of authorities for subcontractors and joint ventures presented as a logical approach to perform the work throughout the contract, including which roles and personnel are identified to communicate with the Government.

(2) Project Execution and Management: The Offeror shall provide their plan to successfully execute multiple task orders being performed at the same location and explain how they would coordinate with other firms if operating at the same or adjacent site locations. The Management Plan should also explain the A-E’s approach and ability to execute tasks in each of the identified countries. The Offeror shall also demonstrate effective coordination to minimize issues regarding different time zones and work schedules. The Management Plan should clearly define how teaming arrangements for future projects will remain compliant with FAR 52.219-14 Limitations on Subcontracting.

(3) Quality Control and Processes: The Offeror shall provide a detailed Quality Control plan and processes for the project.

(Please note that no Key Subcontractor substitutions shall be made in an awarded contract unless a USACE Contracting Officer determines in the exercise of his/her sole discretion that the proposed substitution is in the best interest of the Government.)

FACTOR 4 EVALUATION: Evaluation will be based on the board's subjective assessment of the firm's ability to effectively address the Capacity to Accomplish Work as described above. A firm that more effectively addresses all of the Capacity requirements will be considered more highly qualified than one that is not able to. A firm with a longer relationship with key sub-consultants may be considered more highly qualified than one with a shorter relationship with key sub-consultants.

e. FACTOR 5: Knowledge of Locality. Submittals shall demonstrate knowledge of performing the type of projects and activities as described in the PROJECT INFORMATION section listed above for the multiple locations and various military installations nationwide, with particular emphasis on experience in nationwide (CONUS, Alaska, and Hawaii) area of responsibility boundaries for the following USACE Divisions: North Atlantic Division, South Atlantic Division, Great Lakes and Ohio River Division, Mississippi Valley Division, Southwestern Division, Northwestern Division, South Pacific Division, and Pacific Ocean Division.

FACTOR 5 EVALUATION: The Government will evaluate the Offeror’s knowledge of locality based on the experience presented and performance evaluations related to the previous factors. Experience in regions covered by all USACE Divisions noted above is not required, but firms demonstrating the localized knowledge of geography, climate, local work practices, construction methods and local materials, with emphasis on knowledge and experience throughout multiple regions within the United States may be deemed more highly qualified.

SECONDARY CRITERIA:

The following are the “Secondary Selection Criteria” used by the Selection Board only in the event of a tie-breaker. The following method is a quantitative analysis performed by the SSEB.

f. FACTOR 6: Small Business (SB)/ Small Disadvantaged Business (SDB) Participation. Offerors will be evaluated on the extent of participation of small business community (SBC) members in the performance of the acquisition. Offerors shall propose their best efforts when projecting the level of participation of Small Businesses (as a Small Business prime and/or Small Business subcontractors) for the anticipated performance of this contract. Small Business primes may achieve Small Business participation through their own performance/participation as a prime and through subcontracting to other Small Businesses. (SF 330, Part I, Section H, Item 4).

g. FACTOR 7: Volume of DoD Contract Awards.

Volume of DoD A-E contract awards in the last 12 months, as the prime contractor, with the objective of effecting an equitable distribution of DoD A-E contracts among qualified firms, including SB and SDB (SF 330, Part I, Section H, Item 3). Offers are required to provide a list/table of MATOC/SATOC/C-Type awards, to include the contract number (W912XXXXX), the contract title, and the total value awarded

($XXX).

4. ANNOUNCEMENT - RATINGS AND DEFINITIONS:

The following ratings will be used to evaluate documentation submitted by offerors (note that documentation submitted for evaluation in response to this announcement may be referred to throughout this announcement as an “offer”, “proposal”, or “response” - all of which are representative of the SF330 information being requested by this announcement):

Exceptional - The offer exceeds the scope of the announcement requirements in the majority of the aspects of the particular factor. Strengths are present indicating maximum benefit to the government and no weaknesses, significant weaknesses or deficiencies are indicated.

Above Average - The offer exceeds the scope of the announcement requirements in many aspects of the particular factor. Strengths are present Indicating significant benefit to the government. The proposal may have weaknesses that have no impact on the proposal as a whole and do not require correction.

Average - The offer matches the scope of the announcement requirements of the particular factor. There may be strengths, but they may not aggregate into an advantage Indicating additional benefit to the Government, or they may be offset by weaknesses. Any weaknesses noted have only a minor impact on the proposal and are easily correctable.

Marginal - The offer matches some, but not all, of the announcement requirements of the particular factor.

There may be limited or individual strengths, but they do not aggregate into an advantage and are offset by weaknesses, significant weaknesses and/or deficiencies. Weaknesses, significant weaknesses and/or deficiencies are correctable without major revision to the proposal. The Government may still receive benefit from the offer submitted.

Unacceptable - The offer fails to meet a majority of announcement requirements or has omitted critical information required to evaluate the factor. There are no strengths. The offer contains multiple weaknesses, significant weaknesses and/or deficiencies, which are all correctable only with major revision to the proposal. A proposal that receives a final rating of quote mark Unacceptable quote mark for any factor may not be considered for award.

Neutral - In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated either favorably or unfavorably on past performance.

Definitions:

Strength - Any aspect of a proposal that, when judged against a stated evaluation factor, enhances the merit of the proposal, or increases the probability of successful performance of the contract.

Weakness - A flaw in the proposal that Increases the risk of unsuccessful contract performance. A quote mark significant weakness quote mark in the proposal is a flaw that appreciably Increases the risk of unsuccessful contract performance.

Deficiency - A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

5. REQUESTS FOR INFORMATION:

ALL QUESTIONS SHALL BE SUBMITTED VIA THE BIDDER INQUIRY PORTAL in ProjNet at http://www.projnet.org/projnet. Firms should submit questions no later than Close of Business ten (10) days prior to SF 330 submission to allow time for a response. The Government will close the portal on this date and time. The Government will not accept any other means of communication for questions (i.e. e-mail, fax, or telephone). To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below. A prospective vendor who submits a comment/question will receive an acknowledgement of their comment/question via email, the Government will follow with an answer to the comment/question after the team processes the inquiry.

The Government will use ProjNet to process all timely questions and approved answers. To submit and review inquiries, firms will need to be current registered users of the ProjNet system.

Registration for ProjNet Bidder Inquiry Access (Firms who are already registered in ProjNet should go to Entering Bidder Inquiries in ProjNet Bidder Inquiry System below.)

1. From the ProjNet home page link above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. Mark as USACE.

3. Key. Enter the Bidder Inquiry Key listed below.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account is not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as you will need to use them from this point on to access the ProjNet system.

7. Click Add User. Once completed, you are registered within ProjNet and logged into the system.

Entering Bidder Inquiries in ProjNet Bidder Inquiry System

1. For future access to ProjNet, the system will not email you will any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page link above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. Mark as USACE.

4. Key. Enter the Bidder Inquiry Key listed below.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is complete you are logged into the system.

8. Follow online screen instructions to enter specific bidder inquiries for the project.

The Solicitation Number is: W9128F25RA099 The Bidder Inquiry Key is: U87ZN7-9GRX69

The Government requests firms review the Bidder Inquiry Portal for previous questions and responses, prior to submission of a new inquiry in the Portal. Caution: Any inquiry submitted and answered within this system will be accessible to view by all interested firms on this solicitation. The call center for the ProjNet operates weekdays from 8 AM to 5 PM U.S. Central Time Zone. The telephone number is 1-

800-428-HELP.

6. SUBMISSION REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit a copy of their SF 330 Part I and Part II for the prime firm and all consultants/subcontractors through electronic mail, to the following US Army Corps of Engineers Omaha District Contracting Personnel: Melanie Caines;

melanie.a.caines@usace.army.mil, and Jessica Beckman; jessica.l.beckman@usace.army.mil not later than 2:00pm Central time on 15 22 (AMD0001) September 2025. PLEASE SEND SUBMITTAL PACKAGES AS A SINGLE PDF FILE. Offerors are advised that the file size limitation is 35MB due to email server restrictions. If multiple emails are needed, please mark additional emails “1 of 2” and “2 of 2” to go along with the other instructions herein. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

Submittal must clearly identify the announcement number. Regulation requires that the Selection Board not consider any submittals received after the specified time and date. The Government will follow late proposal rules in FAR 15.208 for submittals received after 2:00 pm Central time on the closing date specified in this announcement. The Government will not be responsible for submissions delivered to any location or to anyone other than those designated Government personnel identified to receive proposals.

Offerors are responsible for ensuring that their submitted proposals reach the designated recipient. Offerors are also responsible for allowing sufficient time for receipt of their proposal in accordance with the instructions provided.

The SF 330, must be used, and may be obtained from the following web site:

http://www.gsa.gov/portal/forms/download/116486.

Include UEI and CAGE code in SF330 Part I, Section B, Block 5. Additionally, SF 330 Part I, Section C, Block 9, should identify the UEI number and CAGE code for EACH TEAM MEMBER. The SF 330 Part I shall not exceed 90 pages (8.5in x 11in), including no more than 20 pages for Section H. Volume of DoD A-E Contract Awards is exempt from the page count. Use of 11in x 17in is acceptable for the Organizational Chart and for Section G. If the offeror includes additional 11in x 17in pages, each will count as two pages. The Government will stop evaluating proposals on page 90 for the SF 330 Part I and page 20 for Section H. A page is one side of a sheet. Blank sheets/Tabs separating the sections within the SF 330 will not count against the maximum page count. All fonts shall be at least 10 pitch or larger. A Part II is required for each branch office of the prime firm and any consultants/subcontractors that will have a key role in the proposed contract (i.e. a Part II is required for all entities identified in SF 330 Part I, Section C of the submittal). Part II of the SF 330 and Past Performance Submittals will not count towards the page limit; however, cover letters, company literature and extraneous materials are not desired. Sections E and G of SF 330 Part I must include only individuals proposed to perform the anticipated work, including all consultants/subcontractors. In SF 330 Part I, Section G, Block 26, along with the name, include the firm with which the person is associated. SF 330, Part I, Section H (Additional Information) shall contain, at a minimum, information for Factors 4 and 5.

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the Offeror. The proposal shall meet the following basic requirements.

a) The proposal shall be typed and easy to read.

b) Proposal shall be organized, concise, and tabbed. Each factor shall be described in a separate tabbed section.

c) The proposal shall identify the solicitation number, name, address, and telephone number of the prime Offeror on the cover.

d) Offerors shall verify that the information for all forms submitted is current, correct and complete including names of the points-of-contact, email address, and telephone number.

e) Proposals shall completely and adequately address the requirements of this solicitation. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, etc., are not necessary.

f) Contractors are cautioned against submitting conditional proposals.

g) Failing to submit attachments or failing to complete the proposal properly, may result in rejection of the offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if instructions are not understood.

Proposal Expenses and Pre-Contract Costs: The Request for Proposal (RFP) solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any firm submitting a proposal in response to this solicitation.

Joint Ventures: An Offeror that is part of a Joint Venture must submit a legally binding joint venture agreement. The Government will not evaluate the capability of any Offerors that are not included in the Joint Venture agreement. Joint Ventures must include a copy of the legal joint venture agreement signed by an authorized officer from each of the firms comprising the Joint Venture with the chief executive of each entity identified and must be translated into English if the original agreement is in a language other than English.

If submitting a proposal as a Joint Venture, the experience and past performance of each of the Joint Venture Partners can be submitted for the Joint Venture Entity. The experience for each Joint Venture Partner will be considered the experience of the Joint Venture entity. Joint ventures shall submit the following additional documentation regarding their business entities:

a) A copy of their Joint Venture agreement.

b) A detailed statement outlining the following in terms of percentages, where appropriate.

(1) The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

(2) The management approach of the joint venture in terms of who will conduct, direct, supervise and control the project and have custody and control of the assets of the joint venture and perform the duties necessary to complete the work.

(3) The structure of the joint venture and decision-ranking responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work.

(4) The bonding responsibilities of the joint venture parties.

(5) Identification of the key personnel having authority to legally bind the joint venture to subcontracts and state who will provide or contract for the labor and materials for the joint venture.

(6) Identification of party maintaining the joint venture bank accounts for the payment of all expenses and the deposits of all receipts, keep the books and records, and pay applicable taxes for the joint venture.

(7) Identification of party furnishing the facilities, such as office supplies and telephone service.

(8) Identification of party having overall control of the joint venture.

Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture parties and identify the party or hired as employees of the joint venture.

If one of the joint venture parties possesses relevant experience and/or past performance, the experience and/or past performance of that firm will be considered as the experience and/or past performance of the joint venture.

A complete and legally binding document with all the information required under this section titled “Joint Ventures” shall be included.

*** The Joint Venture Agreement must be signed and submitted***

Joint ventures shall submit the following additional documentation of the evidence of a joint venture entity:

1) Firms shall provide a copy of a legally binding joint venture agreement, and 2) Identification of the party who can legally bind the joint venture. (AMD0001)

Key Subcontractors: If an Offeror wishes to be credited with the experience of a key subcontract or supplier (i.e., a firm that is not the prime contractor part of the Joint Venture) a letter of commitment signed by the key subcontractor and the prime contractor is required. Letters of commitment will not be counted against the overall page count. The commitment letter shall be submitted even if the firm is in some way related to a Joint Venture Partner (for example, the Key Subcontractor is subsidiary of a Joint Venture Partner, or a subsidiary of a firm to which the Joint Venture partner is also a subsidiary). Letters of commitment must unequivocally state that a key subcontractor or firm will perform for the purpose that its experience is being submitted. If the Letter of Commitment is not submitted or signed by both parties, the Experience of the key subcontractor will not be considered.

Forms must be complete and current. Each firm identified as part of this contract including free-lance associates must complete a separate Part II of the SF 330. Firms may be rejected for incomplete or missing SF 330s. Part II must show only the office or offices that are intended to have a key role in the contract.

Blocks E and G of Part I must include only individuals proposed to perform the anticipated work, including all subcontractors or consultants, in the appropriate columns, and should not include persons that will not actually do the work. Block E must clearly show if individuals are full-time, consultants or free-lance. Do not include promotional brochures, advertisements, or other extraneous material in a submission such as prices, as this is not a request for proposal. Include the firm's point-of- contact, email address, telephone number and facsimile number in the submittal.

FILE DESCRIPTION: Include a “File Description” for each file(s) you attach, as described previously.

NOTE: Do NOT include Privacy Act Data (Personal Identification Information (PII)) in the File Description.) Files shall be in Adobe PDF format.