Ambulace ITB Updated.pdf

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BOARD OF COUNTY

COMMISSIONERS

PROJECT:

CAMDEN COUNTY AMBULANCE

INVITATION TO BID #B24-3600-17

BID DUE:

April 11th, 2024 2:00 PM EST

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INVITATION TO BID

Bid Number: B24-3600-17 Due Date: April 11, 2024 2:00 PM EST

On behalf of Camden County Board of Commissioners, Camden County Purchasing Department request sealed competitive bids for five (5) to seven (7) New Type 1 Ambulances as described in the Specification Section. Competitive sealed bids will be received at the Camden County Purchasing Office until, but no later than 2:00 P.M. EST Thursday April 11th, 2024 at which time said sealed bids will be publicly opened and contractors’ names only will be read aloud.

One (1) original and three (3) copies of required bid documents must be submitted in a sealed envelope marked "CAMDEN COUNTY AMBULANCE – ITB #B24-3600-17”.

Bids may be withdrawn by written request only if the request is received prior to the time and date set for the opening bids. Negligence on the part of the bidder in preparing their bid confers no right of withdrawal or modification of their bid after bid has been opened. No bids may be withdrawn for a period of ninety (90) days after the time and date of opening of bids.

Camden County reserves the exclusive right to determine which bidder should be awarded the Contract. Camden County also reserves the right to waive any irregularity or informality in a bid, and accept or reject any item or combination of items, when to do so would benefit Camden County. Also, Camden County may reject bids that do not contain all elements and information requested. Camden County will not be liable for any cost/losses incurred by bidders throughout this process. Camden County does not discriminate on the basis of race, religion, color, sex, national origin, age, or disability.

The bidder will indemnify, defend, and hold harmless Camden County from and against any and all claims, damages, losses, and expenses including, but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or resulting from the negligent acts, negligent omissions, willful misconduct, or reckless misconduct of the bidder or anyone for whom the bidder is responsible.

Questions regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at bids@camdencountyga.gov . All questions shall be received by March 28th, 2024 and answered by April 2nd, 2024.

SPECIFICATIONS

SECTION 1

1.0 Grounds for Rejection:

Where it is indicated that certain information accompany the bid, failure to include such information with the bid can constitute grounds for rejection. These mailto:bids@camdencountyga.gov

3 | P a g e specifications, and any additions or clarifications, shall become part of the final contract.

1.1 Requirements on Bidder/Manufacturer:

The unit quoted shall be a standard production module of the manufacturer, not a prototype.

A sample unit may be required to be made available for inspection.

1.2 Nominal Identification:

The module is designed so that the cab/chassis and the mounted, detachable, module, as described herein, shall conform nominally to a Type I, Class 1, unit as described by the most current version of the Federal Specification KKK-A-1822F. In the event of any conflict between this detailed specification and the referenced Federal guideline, this specification shall prevail without exception.

1.3 Verify General Conformance:

The unit shall generally conform to KKK-A-1822F, including change orders. Should KKK- A-1822F certification be required a copy of such certification must be available for inspection.

1.4 Intent/Technical Conference:

The successful vendor shall arrange to go over specification details at the factory prior to initial fabrication.

1.5 Manufacturer's Prior Experience:

The vendor shall have prior experience in the construction of under hood generator inverter powered modules. A list of at least 5 services currently using modules in which the under hood generator inverter is the primary source of all module power shall be submitted with the bid. Failure to provide a list of customers with powered modules in use may be sufficient cause for rejection of the bid.

1.6 Mounted Module Inspection:

Each mounted module will be inspected before shipment to determine compliance with the specifications and to test its ability to perform its intended use. Successful vendor shall provide notification of the expected completion date not less than ten (10) working days prior to actual completion.

1.7 Delivery:

The completed unit shall be delivered from the factory to Kingsland, Georgia. A representative of the vendor shall coordinate delivery with appropriate Camden County Fire Rescue personnel. Wherever delivery occurs the vendor shall be

4 | P a g e required to demonstrate for each completed unit that the mechanical and electrical systems are to specifications and operating correctly. Further, the vendor shall provide hands-on instruction on proper maintenance procedures for the module and provide one (1) copy of a comprehensive maintenance/parts manual for components, parts, servicing information, in-service and preventive maintenance information.

This information shall be stored on a USB flash drive. Paper manuals should also be included.

Delivery shall not exceed 220 days from the receipt of purchase order, unless negotiated.

1.8 Brand Names:

Brand names are not intended to be restrictive but merely descriptive of the type needed. Camden County Fire Rescue shall make the final decision on the acceptability of any alternatives requested by a vendor as an "or equal" item.

1.9 Parts/Labor Warranty Terms:

The bidder must provide a current warranty statement with the bid, and, at a minimum the statement must warrant the module against failure or malfunction due to design, construction, or installation errors, defective workmanship, and missing or incorrect parts for the life of the module, as long as it is in the possession of and not repaired or modified by or on behalf of the original owner. Component warranties will be passed through. All exclusions for misuse, wrecks, abuse, and so forth, apply. Warranty terms shall be stated in the bid to include warranty term on the air conditioner heat system.

END OF SECTION 1

SECTION 2

2.0 Specifications

2.1.1 2024 Ford 5500 or International CV 515 4x4 Chassis

Manufacture Specifications.

Uconnect 4C with 8.4-inch Display Radio — AM/FM, Media Hub (USB, auxiliary jack), Integrated Voice Command with Bluetooth, SiriusXM (14) , Satellite Radio and Rcall/Ecall (required for Heated Seats and Wheel Group) (UAS)

Ambulance Prep Group — Includes 220-amp alternator, voltage monitoring auto idle-up system and upfitter electronic interface module (VSIM) (AH2)

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Emergency/Fire/Rescue Special Emissions Package — Includes dual alternators rated at 440 amps and special emissions emergency vehicle (requires 6.7L Cummins® Turbo Diesel; requires Ambulance Prep Group) (AH6)

Luxury Group — Includes sun visors with illuminated vanity mirrors, glove box lamp, underhood lamp, rear dome lamp with on/off switch, 7-inch Driver Information Display, leather-wrapped steering wheel with audio controls, overhead console, rear power sliding window (Crew Cab models) and Universal Garage Door Opener (requires Uconnect 3 with 5-inch Display, 3C with 8.4-inch Display or 3C NAV with 8.4-inch Display) (ADA)

Payload Upgrade Package — Includes 19K GVWR with 60-inch CA, 19.5K GVWR with 84-, 108- and 120-inch CA, 4.88 rear axle ratio (5500 with 6.4L only) (AH5)

Power Take-Off Prep Group — Includes hard wire remote start if equipped with AISIN® transmission and includes split-shaft capability if equipped with diesel engine (LBN)

Rear Interior Trim Delete Group — Includes front center seat delete, rear floor storage tray delete and cab back trim panel delete (Regular Cab models only) (AS8)

2.1.2 Additions to Cab/Chassis

A 4-slot, console shall be provided to house switches for emergency lights, air horn, siren amplifier, side scene lights, module interior lights, rear load lights, Kussmaul dual USB ports and other switchable items. Door and compartment open warning lights, one (1) 200 watt Whelen 295HFSC9 siren. Shall have two (2) cigarette lighter female sockets for other equipment plugs.

PRIMARY switch shall be wired to turn on all emergency LEDs except clear.

SECONDARY switch shall be wired to turn on all clear emergency LEDs.

Switches to be wired so that PRIMARY switch powers SECONDARY switch.

The siren shall be wired to “Tap II (2)” and the hand mic shall be installed on the passenger side of console slot 1.

Red LEDs for "COMPARTMENT OPEN", "DOOR OPEN" warning lights shall be on the console.

From front to rear the console should be configured in this order:

Slot 1/2: Double slot switch panel

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Slot 3: Radio Plate for future radio install by customer Slot 4: Siren

12V power terminals shall be installed inside the console for easy “tie in” of battery, ignition, and ground circuits.

The OEM USB interface shall be installed on the console and connected to the plug under the driver’s seat.

The successful bidder shall install industry standard coaxial cable for the installation of the antenna and radios, the radio control base will be installed in the electrical department by the customer. Ample length of coaxial cable will be installed to accomplish the radio system install by the customer.

The backup camera screen will be tied into the chassis OEM dash. This monitor shall have audio capability and shall also automatically come ON when the vehicle is placed in reverse.

Two (2) 315P 100 watt siren speakers, two (2) LED grille lights and two (2) LED intersection lights shall be provided and installed on a fully welded (not bolted together) commercially produced grille guard (example: Ranchhand, Cattleman, etc.).

Light layout: Red - White - Red - White

A Liquid Spring suspension shall be installed on the chassis with the driver’s control panel installed on the dash in the chassis cab in a location within easy reach of the driver. (No exception on this item.)

There shall also be a “DUMP/BYPASS” switch located on the module at the rear doors what will prevent the suspension from lowering when the rear doors are open and the switch is in the BYPASS position.

The main fuses for the power wires that run power from the truck battery to the 12V panel in the electrical compartment shall be mounted in the chassis engine compartment, easily accessible, to keep it out of the elements.

One (1) Howler siren amplifier with (2) speakers shall be mounted underneath the front of the chassis. A momentary switch shall be provided on the console to activate the Howler.

All six (6) wheels plus the spare shall be painted Gray to match the chassis and module.

Air Horns, one (1) 10” and one (1) 12”, shall be provided and mounted below the bumper, with a momentary switch mounted on the switch panel of the

7 | P a g e console for control. A standard compressor for the Air Horns shall be provided and mounted in the Electrical Compartment.

Two (2) 3x3 LED flood lights, shall be mounted on the Grille Guard. A switch shall be provided on the console to activate the flood lights.

One (1) 120VAC duplex outlet with an exterior junction box shall be provided and installed on the front of the console.

The chassis exhaust shall exit the vehicle on the street side aft of the rear wheels.

END OF SECTION 2

SECTION 3

3.0 Module Specification Scope (The following specs shall be the minimum accepted.)

This specification describes an advanced module where the electrical and environmental systems operate independently of the cab-chassis electrical and environmental systems.

3.1 Mounting:

Manufacture specifications.

3.2 Module Construction:

Manufacture specifications

3.2.1 Fill Tube Enclosure:

Fuel fill tubes, fully recessed, shall be provided. The design shall be in strict compliance with FMVSS #301. Fuel caps must be flush with the module.

3.2.2 Stone Guards:

Gray to match chassis paint; powder coated Aluminum stone guards shall be located on all four lower outside corners. Stone guards shall be formed to fit the corner structure.

3.2.3 Wheel Well Trim:

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Gray, to match chassis paint, powder coated Aluminum Treadbrite (or equal) wheel well plates shall be provided at each rear wheel.

3.3 Overall Module Exterior Dimensions:

Length: Shall be 168 inches (minimum) not including rear bumper or emergency lighting.

Width: Shall be 96” not including emergency lighting or scene lighting.

Height: Shall be 94” not including antennae.

3.4 Exterior Doors:

3.5 Drip Rails:

There shall be a J-channel style drip rail installed over all doors.

3.6 Patient Compartment Access:

Access to the patient area shall be provided by a curbside and two rear doors. The curbside door opening shall be located on passenger side of module forward of the wheel well and forward of front I/O compartment (forward door design) or standard curbside door, on the passenger side and shall have a minimum of 78" high and 30" wide. The passenger’s side wall shall have a minimum 4” (6” drop is preferred) body drop forward of the rear wheels. The step well into the module shall be a three-step type. The rear doors shall provide a minimum opening of 56" in height and 48" in width. The curbside and right rear doors shall have inside and outside lockable door handles. All doors shall be equipped with two-point latch assemblies complying with FMVSS 206. An aluminum sheet shall be provided at the rear entrance door sill for protection of floor covering and covered with 3M (or equal) non-skid tape. All door latches shall be bolted with self-locking nuts. In no instance will cables be allowed for linkage between the latch points and release handle.

FMVSS 206 approved automotive style connecting rods with adjustability are required.

One (1) 3” round Whelen LED shall be furnished and mounted in the step well of the side entry door towards the front wall, and shall be wired to come on when the side entry door is opened.

Patient area access doors shall have an emergency release mechanism to override the latch in the instance of a failure.

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3.7 Exterior Windows:

Curbside and rear doors shall have tinted, double-pane windows. The door window area shall be a minimum 16" high. The window framing shall be extruded aluminum with an inner and outer frame for clamping type installation.

3.8 Exterior Compartments:

Wherever shelving is used in exterior compartment they shall be adjustable..

All exterior compartments shall have LED strip lighting with magnetic switching.

3.8.1 StreetSide Compartment A: Transverse Compartment with Slide out Tray

Divider with shelf and peg board Dimensions: 22 1/2W x 76”H x92” Deep The access door must be vented in accordance with national standards.

3.8.2 StreetSide Compartment B: O2 Compartment:

For “H” cylinder Dimensions: 20”W x 76”H x 21” D or manufacture specs.

Appropriate tubing for the “H” cylinder

3.8.3 StreetSide Compartment C and D

3.8.5 Compartment E and F: Curbside ():

3.8.6 Compartment G: Transverse Compartment with Slide out Tray curbside.

Divider with shelf and peg board Dimensions: 22 1/2W x 76”H x92” Deep

3.8.7 Locking System:

All compartment and patient access doors shall be keyed alike, with the exception of the Electrical Compartment, which shall be keyed differently.

Electric door locks shall be installed on Entry Doors and passenger’s side.

Electric locks shall be tied into the door lock switches in the chassis and to the key fob.

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A hidden switch shall be installed in the grille area of the truck and shall actuate all of the electric locks in the chassis and module.

3.9 Interior Body Module:

3.9.1 Approximate Overall Interior Dimension:

Length: Measured from the front wall to the rear doors shall be 164". A minimum of 25" of unobstructed space at the head of the technician's seat to the forward edge of the cot shall be provided.

Width: Shall be 93" wall to wall. The width of the compartment at the wheel well shall be a minimum of 49".

Height: Shall be a minimum of 72" measured from floor to ceiling.

3.9.2 Interior Body Insulation:

Manufacture specs.

All requirements for self-extinguishment shall be met.

3.9.3 Interior Floor and Covering:

Manufacture spec.

Vinyl flooring shall extend up side-walls approximately 4” and have a smooth radius from floor to sidewall. Vinyl flooring shall be gray in color.

3.9.4 Interior Trim and Lining:

Upper walls shall be covered with Fiberglass Reinforced Product (FRP).

The material furnished shall be completely smooth and shall be white. The squad bench, the area from the action wall level down from the rear of the unit to the front of the unit, and the CPR seat shall be covered in stainless steel.

3.9.5 Ceiling:

Interior ceiling shall be attached to the roof structure providing a void area for recessing LEDs and other fixtures, and allowing for easy access to wiring and coax. Ceiling shall be white in color.

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3.10 Interior Cabinets/Areas:

All dimensions as stated are approximate. Construction material shall be .100” Aluminum. Plywood or wood products are not acceptable - NO EXCEPTIONS.

Interior aluminum cabinets shall be finished with white powder coating. Exposed edges and corners shall be covered with padding as necessary. Metal plates welded to the wall or ceiling structures are not required in areas in which direct screw fastening to the structural frame can be accomplished. All of the upholstery in the patient compartment will be Black or Gray

All interior cabinets and doors shall be compliant with SAE J3058. Cabinet doors with re-stocking functionality are the preferred door and latching mechanism.

3.10.1 Cabinet #1: Driver's Side:

3.10.2 Cabinet #2: Driver's Side Wall/Countertop:

Functions to be located on this wall are suction, one (1) Oxygen outlet, one (1) Electric Oxygen panel with monitor, HVAC thermostat and one (1) 120VAC quad outlet. There shall be one (1) cigarette lighter female socket located in this area. There shall be a 4-place switch panel for lighting, ventilation fan and Electric Oxygen operation.

A stainless steel countertop shall be provided that is approximately 56" wide x 17" deep with a 1/2" lip.

A sharps container shall be located above the countertop.

One (1) Technimount Series 35 with 1” spacer shall be furnished and installed at the countertop near the CPR seat for SAE J3043 retention compliance of a Lifepak LP-15.

3.10.3 Cabinet #3: Front Wall:

A double-locking door shall be furnished and installed for a portion of the cabinet to create a lockable space large enough to hold an object 20” x 16” x 12”, replacing shelves referenced above as required, and as approved by Camden County Fire Rescue.

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3.10.4 Cabinet #4: - Curbside (above inside/outside):

3.10.5 Cabinet #5: - Curbside (above squad bench):

3.10.6 Cabinet #8: Curbside Inside/Outside:

There shall be a sliding drawer that opens to the aft of the module.

There shall be a hospital grade 120VAC power strip mounted to the forward wall of the cabinet.

There shall be a “D” oxygen cylinder holder capable of holding (2) bottles mounted to the floor in this compartment.

There shall be (1) 120VAC duplex outlet and (1) Oxygen outlet mounted to the passenger’s side wall above this cabinet. The 120VAC outlet shall be mounted towards the forward and the Oxygen outlet shall be mounted towards the aft.

3.11 Curbside Bench Seat / Captain’s Chair:

There will be a trash can with flip-up lid built into the aft portion of the bench near the rear wall.

There shall be one (1) sharps container mounted and centered on the rear wall.

3.12 Driver's Side Double CPR Seat:

3.13 Technician's Seat (Captain's Chair) with Child Safety Seat:

This chair shall be a seamless, vinyl-covered high back “Captain's Chair" without fold-down armrests (Wise or equal). The chair shall incorporate a child safety seat.

It shall be mounted on a 360 degree swivel base, be capable of adjustment forward and aft, and shall have a minimum 4 pt. Harness. Swivel base shall lock fore and aft.

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The chair and all cushions and all trim shall be black

3.14 Miscellaneous Equipment:

3.14.1 Overhead Safety Bar and Grab Handles:

One (1) Safety Yellow powder coated overhead safety bars 72" long x 1- 1/4" diameter shall be installed slightly off center, toward the curbside, over the stretcher.

On the inside surface of the curbside door shall be provided one 30" long x 1-1/4" diameter angled Safety Yellow powder coated grab rail. On the rear wall above the bench seat shall be provided one 12" long x 1-1/4" diameter Safety Yellow powder coated grab handle. On the inside surface of each rear door shall be provided one 12" long x 1-1/4" diameter Safety Yellow powder coated grab handle.

3.14.2 Stretcher Fasteners:

Aluminum plates shall be welded into the floor structure to secure all stretcher fasteners and brackets using stretcher manufacturer’s approved bolting means.

The successful vendor shall furnish and install a Stryker Power-LOAD cot retention system. Floor plates for a single position stretcher fastener shall be flush mounted in the floor of the module and provided with a watertight seal. Cot retention system shall be a center mount. Stainless steel floor plates shall be provided to prevent the stretcher wheels from damaging the floor.

3.14.3 Suction:

An electrically operated suction pump (SSCOR SB-90120 system or equal) shall be provided. The complete system and installation shall be per manufacturer’s instructions. The system shall be wired to an automated fail-safe circuit that will provide 12VDC power in the instance that there is a chassis failure. The pump motor shall be installed in the exterior electrical compartment and the bracket/canister shall be installed at the action wall.

3.14.4 IV Hangers:

Two (2) ceiling mounted, near-flush, rubber IV holders with straps shall be provided. The ceiling holders shall be located between the waist and knee at both the primary and secondary patient locations.

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3.14.5 Wall Mount Supply Holders:

3.15 Oxygen System:

The Oxygen system shall consist of the following equipment that shall be installed and made ready in accordance with C.G.A. pamphlet G-4.1 and National Standards for Medical Grade Oxygen Service. All hose and tubing shall be approved for medical oxygen service with a minimum rating of not less than 150 PSI.

Three (3) outlets shall be provided. Two (2) shall be located at the action wall, one

(1) shall be located on the wall above the curbside cabinet. All holes through which system tubing must travel shall be lined with rubber grommets. Tubing shall be covered with loom.

3.16 Module Heating and Air Conditioning:

The patient compartment unit shall process air through a disposable air filter and then through the coil of the unit. All air shall pass through an ultraviolet light assembly built into the ductwork of the HVAC unit (Dometic Breathe Easy or equivalent).

There shall be a patient compartment exhaust ventilation fan located towards the rear of the module with an on/off switch located at the action wall.

3.16.1 Air Conditioner & Heat unit:

The module air conditioner/heat shall be a 15,000 BTU, 120VAC, air conditioner unit with a 2.5 kW heat strip. It shall come with a parts and labor warranty and shall be certified for current EPA 2010 requirements.

3.17 Electrical Equipment:

All wiring shall be stranded copper with thermoplastic insulation and sized for amp load connected in accordance with SAE standards, minimum size 14 gauge. Wires shall extend from wiring panel to a ceiling panel. Whenever possible wires shall be run in loom and where wire passes through metal panels, insulating grommets shall be provided.

3.17.1 Connections:

Electrical connections for the body module shall be provided with screw connections in such a manner as to permit transfer of the module from one

15 | P a g e cab and chassis to another without having to cut or splice wires.

All wiring shall be color and/or function coded and routed in high temperature conduit or loom conforming to SAE J562 as applicable. All wiring shall be located in an accessible, enclosed and protected location and kept at least six (6) inches away from exhaust system components.

Electrical wiring and components shall not terminate in the Oxygen storage compartment (Compartment A). All conduit, loom and wiring shall be secured to the body or frame with insulated metal cable straps in order to prevent sagging and movement which may result in chafing, pinching, snagging or other damage. All apertures on the module shall have grommets for passing wire to conform to SAE 1292. The module electrical panel shall be located in Compartment C.

Four (4) coaxial cables shall be installed in the ceiling raceway; two (2) shall terminate in the electrical compartment and two (2) shall terminate in the truck cab. NMOB with weatherproof cap to be furnished and installed on the module roof over coax #2 and #3.

3.17.2 Fuses:

All 12 volt wiring shall be fused. Fuses shall be installed near the voltage source terminal in the electrical compartment (Compartment C). All fuses and circuit breakers shall be located where they are conveniently accessible for prompt fuse replacement and/or resetting. No protective device shall be located in a manner that requires removal of any equipment to restore voltage after a voltage interruption.

3.17.3 Module Disconnect Switch:

A module disconnect switch shall be mounted in the chassis cab behind the driver’s seat with an indicator light on console. This shall act as an “out of service” switch disconnecting the module 12VDC load from the chassis batteries when the switch is in the “off” position.

3.18 12 Volt DC Electrical Power:

3.19 120 Volt AC Circuits:

3.19.1 Battery charger:

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3.20 Shore Power:

3.21 Lighting Equipment; Interior and Exterior:

3.22 Emergency Lighting:

3.23 Paint:

The paint system shall be acrylic urethane applied per manufacturer's specifications for raw aluminum substrate. Systems such as Sherwin-Williams, PPG, Sikkens, etc.

shall be acceptable.

The chassis shall be painted a two-tone to match the current Camden County Fire Rescue scheme. Red (PPG 71528) Charcoal Grey Metallic (PPG)

The module shall be painted a two-tone to match the current Camden County Fire Rescue scheme.

Red (PPG 71528) Charcoal Grey Metallic (PPG). An anti-corrosion/weatherproof package shall be included.

The successful bidder will be required to submit final proposed paint scheme of chassis and module to Camden County Fire Rescue for approval.

3.24 Striping and Lettering:

The successful vendor shall stripe and letter the unit with 3M reflective material to match the fleet of Camden County Fire Rescue. Striping and lettering pictures to be furnished upon request.

There shall be 3M diamond grade fluorescent Red and White conspicuity tape in a chevron pattern on the rear of the module, including the rear entry doors.

There shall be red and yellow reflective chevrons on the interior lower portion of the three (3) entry door panels.

3.25 Fire Extinguisher:

Vendor shall supply two (2) 5 lb. fire extinguisher, ABC dry chemical, multipurpose, shipped loose.

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3.26 Rear Step/Bumper:

A full width rear step/bumper shall be fabricated from “grip strut” aluminum, and hinged to allow lifting. The rear step/bumper shall support a weight of 500 lbs. The rear step/bumper shall be assembled with three (3) independent pieces: two (2) outer pieces (e.g., cast products) and one (1) hinged center. A full width kick plate shall be provided below the rear door opening. The bottom of the bumper shall not extend below the module. The bumper shall be bolted to aluminum plated welded into the structure.

3.27 Miscellaneous:

One (1) Oxygen regulator, preset to 50 psi, shall be provided and shipped loose with the unit.

One (1) large cylinder wrench shall be provided and shipped loose with the unit.

Two(2) exterior O2 Bottle storage compartments.

Rear Backboard Compartment with Shelf. Manufacture specs.

Additional Ambulances:

Additional Camden County Ambulances, may be added at future dates to the selected firm where it is in the interest of Camden County, at the same pricing of this contract.

CONTRACT TERMS AND CONDITIONS

The Contract with the successful bidder will contain the following contract terms and conditions:

1. Procedures

The extent and character of the services to be performed by the Contractor shall be subject to the general control and approval of the County’s authorized representative(s). Any change to the contract must be submitted in writing and approved by the EMS Chief, Patrick Parsons.

2. Contract Quantities The quantities specified in this contract are estimated only. They do not indicate the actual quantity which may be ordered, since such volume will depend upon requirements which develop during the contract period. Quantities shown shall not be construed to represent any amount which the County shall be obligated to purchase under the contract, or relieve the Contractor of his obligation to fill all orders placed by the County. NO BID

WILL BE CONSIDERED WHICH STIPULATES THAT CAMDEN COUNTY SHALL

GUARANTEE TO ORDER A SPECIFIC QUANTITY.

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3. Schedule

Bidders shall provide, with their bid, a proposed schedule for the project. Failure to include the schedule may be ample cause for rejection of bid as non-responsive. The actual timing for this project shall be coordinated with the Facilities Management Director.

4. Delays

If a delay is foreseen, the Contractor shall give ample notice to the County. The County has the right to extend completion date if reasons appear, in the sole discretion of the County, to be valid. Contractor must keep the County advised at all times of status of order.

Default in promised completion (without accepted reasons) or failure to meet specifications, authorizes the County to purchase supplies elsewhere and charge full increase in cost and handling to defaulting Contractor.

5. License Requirement

All firms doing business in Camden County are required to hold a current valid business license within the municipality where the home office is located.

6. Insurance

The Contractor shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the Contractor, his agents, representatives, employees or subcontractors. Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the Contractor for the duration of the contract period. The Contractor shall not perform any work unless he has obtained, and continues to maintain for the duration of such work, such worker's compensation coverage as may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia.

A. Liability:

The Contractor shall maintain such insurance as will protect him from claims under workmen's compensation acts and from any other claims for damages to property, and for personal injury, including death, which may arise from operations under this contract, whether such operations be by himself or by any sub-contractor or anyone directly or indirectly employed by either of them. Such certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that, except in respect to workers compensation insurance coverage and professional errors and omissions, Owner is an additional insured with respect to such coverage, and shall indicate that such coverage is primary and not contributory with any similar insurance purchased by the Owner. The certificates shall contain a provision that the insurer will endeavor, if allowed by the policy, to provide Owner with thirty

(30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. If the successful bidder receives a nonrenewal. cancellation, or termination notice from an insurance carrier affording coverage required herein, the successful bidder agrees to notify Owner by fax within two (2) business days with

19 | P a g e a copy of the nonrenewal, cancellation, or termination notice, or written specifications as to which coverage is no longer in compliance. Failure to comply with any of the provisions relating to insurance coverage herein shall be deemed a material breach if not cured. The contractor shall be responsible for providing adequate limits of insurance when working within property owned by railroads, as established by such railroad company.

B. Indemnity:

To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify and hold harmless the County, Engineer, Engineer’s Consultants and the Officers, Directors, Employees, Agents, and other Consultants of each and any of them from and against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting from performance of the work, but only to the extent caused in whole or in part by negligent, reckless, willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors, Employees, Agents, and anyone directly, or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a party indemnified hereunder, except that no party shall indemnify any other party or person for their own sole negligence.

Such obligation shall not be construed to negate, abridge or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Paragraph.

C. Bid Bond:

All contractors must submit with bid, a bid bond in the amount of five percent (5%) of the total bid. Failure to submit a bid bond with the proper rating will result in the bid being deemed non-responsive. Successful supplier will be required to meet insurance requirements, submit a one hundred percent (100%) performance bond and a one hundred percent (100%) payment bond. Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond, and performance bond must have an A.M. Best rating of A-5 or higher.

D. Comprehensive General Liability:

The successful Bidder shall exercise proper precaution at all times for the protection of persons and property. He shall carry approved insurance from insurance companies authorized to do business in Georgia and having an A.M. Best’s rating of A+ or better with the following minimums:

*The limits of insurance are as follows:

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a) General liability insurance of at least One Million (1,000,000) Dollars (Combined Single Limit per occurrence) and Two Million (2,000,000) Dollars aggregate;

b) Automobile insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per accident for bodily injury or property damage); and

c) Workers’ Compensation Insurance as will protect potential bidder or offer from Workers’ Compensation Acts

7. Exemption from Taxes The Contractor shall not charge the County directly for any sales or excise tax. The County is exempt from State Sales Tax. Tax Exemption Certificates indicating the County’s tax-exempt status will be furnished by the County on request. The Contractor shall be responsible for any payment of any sales, use, or excise tax. This exemption does not include materials purchased and used by a contractor for a construction project.

8. Method of Payment Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County Facilities Management for payment issuance.

Invoices shall be submitted to:

Camden County Board of Commissioners Attn: Tammy Dukes P O Box 99 Woodbine, GA 31569

Upon inspection and acceptance of the ambulance, the County will render payment, less any retainage if applicable, within thirty (30) days.

9. Termination

Subject to the provisions below, the Contract may be terminated by the County upon ten (10) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as of the date of termination, then the Contract may be extended upon written approval of the County until said work or services are completed and accepted.

A. Termination for Convenience:

The County may terminate this Contract for convenience at any time in which case the parties shall negotiate reasonable termination costs.

B. Termination for Cause:

In the event of Termination for Cause, the thirty (30) days advance notice is waived and the Contractor shall not be entitled to termination costs.

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10. Severability In the event that any provision of this contract shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding and in full force and effect.

11. Applicable Laws This contract shall be governed in all respects by the laws of the State of Georgia

INSTRUCTIONS TO BIDDERS

1. Instructions

One (1) original and three (3) copies of required bid documents must be submitted in a sealed envelope marked with the Invitation to Bid number, due date, and the bidder’s name and address on sealed submission package, as well as outside of shipping packaging.

U.S. Postal Service: FEDEX/UPS Deliveries Camden County Board of Commissioners Camden County Board of Commissioners Purchasing Office Purchasing Office PO Box 99 200 E 4th St Woodbine, GA 31569 Woodbine, GA 31569

Bids will be accepted at the above address until the time and date specified above, and immediately after will be publicly opened and vendor names only will be read aloud.

Bids received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed or email submissions will not be accepted.

All bids submitted in response to this invitation shall become the property of Camden County and will be a matter of public record available for review after award.

2. Inquiries

Questions and inquiries will be accepted from any and all bidders. Camden County Purchasing Officer is the sole point of contact for this solicitation unless otherwise instructed herein. Questions must be submitted in writing by March 28th, 2024 by 5PM.

Questions may be emailed to Kelsey Kelley at bids@camdencountyga.gov. No phone calls, please. Unauthorized contact with other Camden County staff regarding the ITB may result in the disqualification of the bidder. Inquiries pertaining to Invitation to Bid must give ITB number and title. Material questions will be answered in writing, typically via email and will be posted to the county website as an addendum. It is the sole responsibility of the bidder to check the website (www.camdencountyga.us) regularly up to and including the date the bids are due.

mailto:bids@camdencountyga.gov http://www.camdencountyga.us/

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3. Completion

Bids must show number of days required to complete each project under normal conditions.

Failure to state completion time obligates bidder to complete the project according to the County's schedule. Unrealistically short or long completion promised may cause bid to be disregarded. Consistent failure to meet delivery promises without valid reason may cause removal from vendor list.

4. Firm Pricing for County Acceptance Bid price must be firm for County acceptance for 90 days from bid opening date.

5. Quotations to be F.O.B. Destination QUOTE F.O.B. destination for all competitive sealed bids. F.O.B. Destination shall include all shipping costs to the Camden County Government Services Building in Woodbine.

6. Authority to Bind Firm in Contract Bids MUST give full firm name and address of bidder. Failure to manually sign bid may disqualify it. Person signing bid should show TITLE or AUTHORITY TO BIND HIS FIRM IN A CONTRACT. Firm name and authorized signature must appear on bid in the space provided.

7. References

All bidders shall include, with their bids, a list of at least three (3) current references for whom comparable work has been performed. This list shall include company name, person to contact, telephone number, email address, address where work completed and days to complete. Failure to include references may be ample cause for rejection of bid as non-responsive.

8. Basis for Award

The contract will be awarded to the responsible, responsive bidder(s) whose submission, conforming to the solicitation, will be most advantageous to Camden County – price and other factors considered. Unless otherwise specified in this ITB, Camden County reserves the right to accept a bid in whole or in part, and to award by item or by group, whichever is deemed to be in the best interest of Camden County when applicable. Any bidder who is in default to Camden County at the time of submittal of the bid shall have that bid rejected. Camden County reserves the right to clarify any contractual terms with the concurrence of the Contractor; however, any substantial nonconformity in the offer, as determined by Camden County, shall be deemed non-responsive and the offer rejected. In evaluating bids, Camden County shall consider the qualifications of the bidder, timeframe, cost, references and guarantees of materials and equipment.

9. Negotiation with the Responsible Bidder

Unless all bids are canceled or rejected, the County reserves the right to negotiate with the most responsive, responsible bidder to obtain a contract price within the funds available whenever such bid exceeds the available funds. Negotiations with the bidder may include

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10. Notice of Award

A notice of award will be issued once the project is awarded by the Camden County Board of Commissioners at an open meeting.

Person to contact regarding this bid: _____________________________________

Title: ___________________________

Phone: ________________________

Email Address: ____________________________________________________

Name of person authorized to bind the Firm: _____________________________

Signature: __________________________________

Date: ______________________________________

Name of Company: ____________________________________________________

Address: _____________________________________________________________

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

Notary Public My Commission Expires: ______________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID

BEING DEEMED NON-RESPONSIVE.

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REFERENCES

Camden County Board of Commissioners requests a minimum of three, (3) references where work of a similar size and scope has been completed.

References

Bidders shall provide references on this form.

1. Firm Name__________________________________________________________________

Brief Description of Project____________________________________________________

Completion Date_____________________________________________________________

Contact___________________________________Phone______________________________

Title______________________________________E-mail______________________________

2. Firm Name___________________________________________________________________

Completion Date________________________________________________________________

Contact_________________________________Phone__________________________________

Title____________________________________E-mail_________________________________

3. Firm Name___________________________________________________________________

Completion Date________________________________________________________________

Contact________________________________Phone___________________________________

Title___________________________________E-mail__________________________________

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CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR BID

PACKET)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Camden County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (E-verify Number)

Date of Authorization

Name of Contractor

Address of Contractor

City, State and Zip Code

Name of Project

I hereby declare under the penalty of perjury that the foregoing is true and correct.

Executed on _________, ____, 20___ in ____________ (City), __________ (State).

Signature of Authorized Officer or Agent (Contractor)

Title of Authorized Officer or Agent (Contractor)

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Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

My Commission Expires:

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SUBCONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A.

13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of Camden County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

EEV / Basic Pilot Program* User Identification Number BY: Authorized Officer or Agent Signature Date (Subcontractor Name)

Title of Authorized Officer or Agent of Subcontractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

_____ DAY OF ______________________, 202_

My Commission Expires: __________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID MAY RESULT IN BID

BEING DEEMED NON-RESPONSIVE.

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CAMDEN COUNTY BOARD OF COMMISSIONER

CAMDEN COUNTY, GEORGIA

LIST OF SUBCONTRACTORS FORM

I do__________, do not _____________ propose to subcontract some of the work on this project. I propose to

Subcontract work to the following subcontractors:

NAME AND ADDRESS TYPE OF WORK

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STATEMENT OF BIDDER’S QUALIFICATIONS

(To be subscribed and sworn to before a notary public)

The bidder submits the following statement of bidder’s qualification for consideration by the Owner.

Legal Name of Bidder/Firm: ___________________________________________________

Street Address: ________________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number: __________________________________________________________________

Email Address: ________________________________________________________________

When Organized: _______________________________________________________________

Where Incorporated: ____________________________________________________________

Number of years engaged in the contracting business under the present firm name:

Plan of Organization: ___Proprietorship ___Corporation ___Partnership

The bidder has never refused to sign a contract at the original bid. ____T _____F

The bidder has never been declared default on a contract. ____T _____F

Remarks:

The foregoing statement of qualifications is submitted under oath.

Under oath, I certify that I am a principal or other representative of the firm of ____________________________________ and I am authorized by it to execute the foregoing offer on its behalf. I am a principal person of the foregoing with management responsibility for the foregoing subject matter and as such, I am personally knowledgeable of all its pertinent matters. The foregoing statements of facts in the foregoing bid are true.

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, labor supplies or equipment and is in all respects, fair and without collusion or fraud. We understand collusive bidding is violation of state and federal law and can result in fines, prison sentences and civil damage awards. We agree to abide by all conditions of this bid.

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The full name and addresses of persons and firms interested in the foregoing bid as principals are as follows:

Date: __________________________________________________________________

Legal Name of Firm: ______________________________________________________

By…