AM 01 Solicitation.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Update solicitation date due. Revise section L&M.

Revise solicitation in its entirety.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 61

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911KB20R0014

X 9B. DATED (SEE ITEM 11)

05-Mar-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Mar-2020

CODE

U.S. ARMY ENGINEER DISTRICT, AK

CEPOA-CT (W911KB)

PO BOX 6898

JBER AK 99506-0898

W911KB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911KB20R0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Apr-2020 02:00 PM to 20-Apr-2020 02:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

REVISED AM01 SECTION L

PROPOSAL SUBMITTAL INSTRUCTION

PROPOSAL SUBMITTAL INSTRUCTION

1. Magnitude: The Government intends to award up to three (3) Indefinite Delivery/Indefinite Quantity (IDIQ) Task Order Contracts as maximum for Administrative and General Management Consulting Services (AGMCS).

The shared total capacity for all awards made will be $9,000,000. The Maximum Task Order amount is the shared capacity of $9,000,000.00 and the Minimum Task Order amount is $2,500.00. The minimum guaranteed amount for each contract awarded is $3,000.00. The base period for each IDIQ AGMCS is 3 years with no options (except for, if determined in the best interest of the Government, up to 6 month option under FAR 52.217-8). The total value of individual contracts awarded under this solicitation will not exceed of $9,000,000 in the base period of three years.

The total capacity of $9,000,000 will be shared by the successful contractor(s).

2. Government Security Requirements : The Offeror(s) must ensure that ALL mail sent to the Alaska District, U.S. Army Corps of Engineers, either pre-contract or post-contract award, has a return mailing address on the outside of the envelope, package, box, etc. ANY MAIL addressed to the U.S. Army Corps of Engineers, including but not limited to bids, modifications to bids, proposals, revised proposals, bonds, correspondence, etc., will be REJECTED by the US Army Corps of Engineers mail room facility located at 2204 3rd St, JBER, AK 99506 if it does not contain a return mailing address. There will be no exceptions.

3. Copies of Solicitation Documents and Amendments : Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All solicitation documents will be posted at the Government’s Point of Entry website at: www.beta.SAM.Gov It shall be the contractor’s responsibility to check the websites for any amendments. The offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

4. Offeror's Questions and Comments Shall be Submitted in Writing to Point of Contact for this solicitation:

ContractSpecialist – Primary POC U.S. Army Engineer District, Alaska

ATTN: CEPOA-CT (MIKE SUPRENANT)

Email: michael.d.suprenant@usace.army.mil

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet (at http://www.projnet.org/) no later than five (5) calendar days prior to the proposal due date. To submit and review bid inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team. Offerors are requested to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

All timely questions and approved answers will be made available through ProjNet. Approved answers to all timely http://www.beta.sam.gov/ mailto:michael.d.suprenant@usace.army.mil questions will also be posted as an amendment to the solicitation in the form of a report generated from ProjNet as soon as the comment/question entering period is over and all answers are finalized. In case of any conflicts between answers in ProjNet and the solicitation, the solicitation governs and any revisions to the solicitation will be made by formal amendment.

The Solicitation Number is: W911KB20R0014.

The Bidder Inquiry Key is: IWPZJY-32WDG4 Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7.Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

5. In response to the solicitation the offerors are required to submit technical, past performance, and price proposals for this solicitation in accordance with the instructions herein. In addition, offerors MUST complete all portions of Section K, Representations, Certifications and Other Statements of Offerors. Proposals submitted with an INCOMPLETE OR MISSING SECTION K will be determined “UNACCEPTABLE.” It is the intent of the solicitation to seek proposals from qualified offerors with experience and excellent performance ratings. The successful offeror will be selected based on an evaluation of proposals as outlined in Section M.

6. If subcontractors are proposed, please include a commitment letter from the subcontractor detailing:

a. Willingness to perform as a subcontractor for specific duties (list duties).

b. What priority the work will be given and how it will relate to other work.

c. The amount of time and facilities available to this contract.

7. The proposal shall consist of the following two (2) volumes:

Volume I – Technical/Non-Price (original plus 1 copies)

A. Professional Qualifications B. Experience C. Capability and Management Approach (Seed Project Work Plan) – Include Subcontractor

Commitment Letters in this Tab if applicable D. Past Performance

Volume II – Price and Pro Forma Information (original plus 1 copies)

A. Price Proposal B. Completed Section K C. Proposal Data Sheet and Additional Proposal Information

8. Offerors are advised that it is the intent of the Government that an award will be made without discussions.

However, the Government reserves the right to have exchanges in accordance with the FAR 15.306 and hold discussions if it determines that discussions are necessary. Therefore, proposals should be submitted on the most favorable terms, which the offeror can submit to the Government. Do not assume you will be contacted or afforded an opportunity to clarify, discuss, or revise your proposal.

9. Offerors submitting proposals for this Request for Proposal (RFP) should limit submissions to data essential for evaluation of proposals. However, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed to clearly describe the offeror’s experience, technical approach and management capabilities to successfully complete the project requirements in the Seed Task Order Project Statement of Work and the Section C of this solicitation. Requirements stated in this RFP are minimums, unless otherwise stated.

10. Proposal Expenses and Pre-Contract Costs: This Request for Proposal (RFP) does not commit the

Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

11. Pre-Proposal Conference: The Government does not intend to hold a pre-proposal conference, but retains the option to schedule one at a later date.

12. Accuracy in Proposals: Proposals must set forth full, accurate, and complete information as required by this

RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

13. Proposal Submittals:

Proposals will be received no later than the date and time stated on the SF33, Block 9, or subsequent solicitation amendment at:

Preferred method via email to:

aldone.r.graham@usace.army.mil michael.d.suprenant@usace.army.mil

If hardcopies are requested:

Mailing Address:

U.S. Army Corps of Engineers, Alaska District

ATTN: CEPOA-CT (ALDONE GRAHAM)

PO Box 6898

JBER, Alaska 99506-0898

Physical Address:

U.S. Army Corps of Engineers, Alaska District ATTN: CEPOA-CT (Room 30 - GRAHAM)

2204 TALLEY AVENUE

JBER, Alaska 99506

Proposals will be accepted in Room 30 during Alaska District Corps of Engineer business hours (7:30 AM to 4:30PM) Monday through Friday excluding holidays until the date and time stated on the SF1442 or subsequent solicitation amendment. Proposers are advised that the USACE Alaska District building has limited access. Only the main door (in front under the Corps of Engineers red flag facing Second Street/Bluff Road) and the atrium doors (the tan addition to the main building located on TALLEY AVENUE/Fairchild Avenue) are open to individuals without a building pass. Room 30 is located in the basement (turn right if using the center stairs or elevator). There is a date/time stamp located at the front desk in Room 30 and is the official clock used for proposal receipt.

The Packaging that contains the Proposals shall be marked:

”Proposals for Solicitation Number: W911KB20R0014, DO NOT OPEN” (Note: Facsimile proposals or modifications will not be accepted.)

14. Proposal Format: a Written materials: 8 ½” x 11” in PDF format, using 10 point or larger font size.

The prime, consortium, or joint venture’s name, address, a signature of the official that can bind the firm and a telephone number shall appear in the lower left corner of the title page of any document/volume to be evaluated.

Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

(a) Electronic Format: Provide one (1) via email in read-only format, preferably using PDF files. Narrative information must be provided in a searchable format, preferably PDF. All price breakdown information to aide in the price evaluation shall be submitted in Excel format.

(b) Narrative information must be provided in a searchable format, preferably PDF.

(c) Page limits: The following page limits shall apply, which do not include title sheets, indices, tables of content, schedules, or cover sheets:

Volume I – Technical Proposal: 250 pages, maximum Volume II – Price Proposal: 100 pages, maximum

15. EVALUATION PROCESS – PROPOSAL CONTENT: The proposal shall contain the information listed below. Should the proposal include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the proposal may be determined “unacceptable” and thus ineligible for award.

VOLUME I – TECHNICAL: The technical volume shall include the following information.

a. Tab A – Professional Qualifications:

Include all information which will help the Government correctly analyze the qualifications of the offeror, subcontractors, teaming arrangements, and key staff members. Provide information regarding skills and capabilities as well as information such as number of professionally licensed employees, diversity of qualifications, locations of your field offices in or supporting the Pacific Basin, company assets, proposed staff’s experience, longevity, and unique qualifications.

b. Tab B - Experience:

Cite offeror (or subcontractor team member) relevant work experience. Relate past experience which demonstrates the ability to successfully execute future work by highlighting location, challenges overcome, similarity to anticipated future work, current staff, and organization. Describe experience executing work in Asia and the Pacific Rim, and experience executing services similar to this solicitation on U.S.

Government contracts, as well as, experience executing U.S. Government Contracts in general. Limit the Experience submittal to 5 projects.

1) Tab C - Capability and Management Approach

1) The Offeror shall describe the organizational/management structure and present a logical team organization (org Chart or matrix) that provides an effective method of coordination and communication between the individual members, as well as, subcontractor team, assembled to support work under this Seed Task Order Project. The organization should define how the offeror intends to respond to the diverse management and technical requirements considering the vast geographic area and local diversity defined in

Section C. Include Subcontractor Commitment Letters in this Tab as applicable.

2) Prepare a response to Seed Task Order Project under this solicitation Section L, that includes a a Work Planto demonstrate how the Offeror’s resources and experience will result in a superior service, reduce price, and risk, as well as, conform to the Section C and the Seed Task Order Project Performance Based

Statement of Work.

c. Tab D - Past Performance (Confidence Assessment)

Past performance refers to the relevancy of recent project experience from the owner's perspective. Past performance evaluations or questionnaires shall be provided for all projects submitted under Tab B. For

Federal projects submitted under Experience (Tab B), the offeror may rely on finalized CCASS, ACASS or

CPARS reports, otherwise the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each cited project. Previously completed PPQ’s may be submitted; however, ensure a current phone number and email address is provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal and may be duplicated for submission on future solicitations. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the offeror should complete and submit with the proposal the first 2 pages of the PPQ (Attachment 4), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Michael.d.suprenant@usace.army.mil (copy email to aldone.r.graham@usace.army.mil) via email prior to the proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

2) You may also include performance recognition documents received within the last six (6) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

16. VOLUME II – PRICE PROPOSAL

a. Tab A

1) Key Personnel Labor Rates shall also be provided in the Section B Schedules, for the prime and for each key subcontractor. The Key Personnel Labor Rates must clearly categorize labor by discipline with indirect cost and profit clearly identified. It is the Government’s intention to award this contract without discussion with offerors; therefore, the offerors are highly encouraged to submit their most favorable price as the offerors will not have further opportunity to revise their price.

2) Submit a proposed Firm-Fixed Price (FFP) Schedule for the Seed Task Order Project, included at

Attachments 3 & 4 using the proposed rate schedule provided. Offeror’s proposals will be evaluated based on the selection criteria contained in the Section M and the Seed Task Order Project Statement of Work (SOW).

b. Tab B:

Section K, Representations, Certifications and Other Statements of Offerors.

c. Tab C:

1) Provide the completed Proposal Data Sheet (Attachment 1 to this Section).

2) Provide acknowledgments of all amendments to the solicitation in accordance with the instructions on SF 30 (amendment/modification form).

SECTION L - ATTACHMENT 1

PROPOSAL DATA SHEET

(1) Name of Solicitation: IDIQ Contracts for Administrative and General Management Consulting Services, Asia and Pacific Rim.

(2) Name of Firm:

Address:

Phone: Fax:

E-mail:

DUNS # (used for accessing the Past Performance Information Retrieval System [PPIRS] Database):

Also provide any other assigned number that identifies the member firm(s) in the PPIRS database. If a separate DUNS has been created for a joint venture (J-V) it must also be submitted. Provide a DUNS number for each company identified in any proposed Contractor-subcontractor association of firms. If the firm is a joint venture or contractor-subcontractor association of firms, list the individual firms and briefly describe the nature of the association. Provide DUNS for each.

Firm 1:

Firm 2:

Firm 3:

Nature of Association:

(3) AUTHORIZED NEGOTIATORS. FAR 52.215-11

The Offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this Request for Proposals (RFP).

[List names, titles, and telephone number of the authorized negotiator.] Name of Person Authorized to Negotiate:

Negotiator's Address:

Negotiator's Telephone:

Negotiator’s E-mail:

SECTION L - ATTACHMENT 2

PAST PERFORMANCE QUESTIONNAIRE

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Offeror Information Firm Being Evaluated: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

TO BE COMPLETED BY CLIENT

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

Contract Title:

Contract Location:

CLIENT INFORMATION (Client to complete following blocks)

Client Information

Name:

Title:

Phone Number:

Email Address:

Describe the client’s role in the project:

Date Questionnaire was completed (mm/dd/yy):

Client’s Signature:

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

END OF QUESTIONNAIRE

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS

DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE

FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO

SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION

ON THIS FORM.

SECTION L - ATTACHMENT 3

PROPOSAL SCHEDULE

CONSTRUCTION PHASE SERVICES (CPS) AND

OPERATIONS AND MAINTENANCE (O&M) SERVICES

IN SUPPORT OF THE CONSTRUCTION OF C-17 BEDDOWN FACILITIES

HINDAN AIR FORCE STATION

GHAZIABAD, INDIA

1. Provide Construction Phase Services and Staff for a period of one (1) year, complete.

Lump Sum ___________________

2. Provide Operations and Maintenance Services and Staff for a period of one (1) year, complete.

Lump Sum ___________________

Proposers shall submit Pther than Cost or Pricing Data Price breakdown of each bid item to sufficiently support their lump sum price proposed for each bid item. Price breakdown will reflect all costs associated with the bid item.

ATTACHMENT 4

PERFORMANCE WORK STATEMENT

Task Number TBD

CONSTRUCTION PHASE SERVICES (CPS) AND

OPERATIONS AND MAINTENANCE (O&M)SERVICES

IN SUPPORT OF THE CONSTRUCTION OF C-17

BEDDOWN FACILITIES AT

HINDAN AIR FORCE STATION

GHAZIABAD, INDIA

1. DEFINITIONS

Whenever the term United States Government (USG) is used herein, it shall refer to the United States Army

Corps of Engineers-Pacific Ocean Division, Alaska District (USACE), and in coordination with the HQ AFMC (Air Force Material Command)/A7MF. The Contractor in this SOW is the MATOC Contractor. IAF in this SOW refers to the Indian Air Force at Hindan AFS, Ghaziabad, India.

2. GENERAL

a. Confidentiality: The Contractor shall protect the confidentiality of all work accomplished under this task order. All products, including Quantity Surveys, Cost Estimates, CPM Schedules, Studies and Backup Documentation remain the sole property of the USG and shall not be made available to others for any purpose.

b. Responsibility: The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to insure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, The Contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW.

c. Direction: The Contractor personnel shall accept directions only from the USG Contracting Officer

(KO), or the Contracting Officer's Representative (COR) (who may be the Hindan Resident Office (HRO) USACE Project Engineer (PE)). The Contracting Officer must authorize any changes to the project scope or other provisions of this SOW in writing. Requests or desires of the Users or Using

Agency made directly to the Contractor staff members will be immediately brought to the attention of the RE and/or the KO.

d. All Contractor staff shall communicate fully with the COR/PE before attending or scheduling meetings/site visits or conveying information with the Hindan IAF. The COR/PE shall make the final decisions for all Hindan IAF meetings and relative meeting issues, dates, USACE/ Contractor attendees, meeting content and information to be conveyed to IAF. Contractual and project discussions with the IAF shall be concurred in by the PE before execution.

The KO for this work is: Aldone.

Graham Phone:

907-753-2528 Email: Aldone.R.Graham@usace.army.mil

The COR for this work is: David

Piening

Phone: 907-753-5609 Email: david.a.piening@usace.army.mil mailto:Aldone.R.Graham@usace.army.mil mailto:david.a.piening@usace.army.mil

3. BACKGROUND:

a. This SOW requires the Contractor to assist the USG in their oversight of C-17 facility construction operations being conducted by The Boeing Company. The C-17 facilities have been under construction since late 2012 and construction is expected to continue through 2020.

4. DESCRIPTION OF TASKS:

The Contractor shall perform the following tasks:

1) TASK 1 - CPS On-site Staff Requirements

2) TASK 2 - CPS Tasks to be Performed

3) TASK 3 - Provide Hindan Resident Office (HRO) Office Supplies

4) TASK 4 - In-Country Quality Assurance

TASK 1 – CPS On-Site Staff Requirements

The Contractor shall provide full time services of the following personnel:

a. One (1) Senior Manager.

The Senior Manager shall work full time, 8 hrs a day, Monday through Friday at the HRO. The Senior Manager shall be responsible for day to day activities and management of the other Contractor staff at the

HRO. The Senior Manager shall provide observations and recommendations on the work performed by the construction contractor to the USACE on site COR/PE. All observations and recommendations reported to the USACE COR/PE shall be stated in terms of construction contract requirements. The reporting shall consider RFP, RFIs, specifications, drawings, contract modifications, etc. If the Senior Manager’s staff have observations or find contractor recommendations that are non-compliant with contract requirements, the Senior

Manager shall ensure reference is made in detail to the appropriate and applicable sections of the contract being violated. The USACE COR/PE will be responsible for ensuring that the construction contractor meets the contract requirements and will utilize the above Senior Manager reported observations and recommendations in doing so.

The Senior Manager shall coordinate the efforts of the multidiscipline Contractor engineering staff each having duties as defined below. The entire Contractor team shall work closely with and at the direction of the USACE COR/PE at the HRO. See paragraph 8 for qualifications.

b. Qualified full time senior level India based engineers in the following disciplines.

i. Two (2) Civil Engineers

ii. Two (2) Structural Engineers

iii. Two (2) Mechanical Engineers

iv. Three (3) Electrical Engineers

Each of these disciplines shall work at HRO 8 hours per day, Monday through Saturday. Of each pair of engineers, one engineer shall work the day shift and the other shall the work night shift. The work day shall consist of eight hours of work plus a lunch period of thirty to sixty minutes. The Contractor’s staff shall provide their election of a thirty or sixty minute lunch period to the COR/PE for the duration of the contract unless a change is concurred in by the COR/PE and Senor Manager. All Contractor staff shall keep the COR/PE informed of work and leave schedules.

One (1) full time India based Submittal/Document Control Clerk to assist the USACE Office Integrator with submittal and project correspondence tracking, and distribution.

Submittal/Document Control Clerk shall work at the HRO 8 hours per day, Monday through Saturday. The work day shall consist of eight hours of work plus a lunch period of thirty to sixty minutes. The Control Clerk shall provide their election of a thirty or sixty minute lunch period to the

COR/PE for the duration of the contract unless a change is concurred in by the COR/PE and Senior Manager.

c. One (1) full time India based Administrative Clerk to perform any/all administrative functions required of the Contractor and USACE HRO staff members. Administrative Clerk shall also assist the

Submittal/Document Control Clerk and perform Submittal Clerk duties in his absence. The Administrative Clerk shall assist the USACE Office Integrator when required. Administrative Clerk shall work at the HRO 8 hours per day, Monday through Saturday. The work day shall consist of eight hours of work plus a lunch period of thirty to sixty minutes. The Administrative Clerk shall provide their election of a thirty or sixty minute lunch period to the COR/PE for the duration of the contract unless a change is concurred in by the COR/PE and Senior Manager.

d. One (1) full time India based Cost Engineer to provide construction cost estimates and construction scheduling as required by the RE and other HRO staff members. The Cost Engineer shall provide Quality Assurance assistance to other Contractor staff during periods of low work load of Cost Engineering. The Cost Engineer shall work at the HRO 8 hours per day, Monday through Friday. The work day shall consist of eight hours of work plus a lunch period of thirty to sixty minutes. The Cost Engineer shall provide their election of a thirty or sixty minute lunch period to the COR/PE for the duration of the contract unless a change is concurred in by the COR/PE and Senior Manager.

e. The work day schedule shall be set within the hours of 0600 hours and 1800 hours; the night work schedule shall be set within the hours of 1800 hours and 0600 hours and as concurred in by the COR/PE. The COR/PE and Senior Manager may under mutual concurrence adjust the above work schedules (temporarily or permanently) so as to support office morale, Contractor personal business and family time, and to benefit the project. Any such work schedule adjustment concurred in by the COR/PE and the Senior Manager shall be considered as equitable to all parties.

TASK 2 - CPS Tasks to be performed: Contractor staff shall perform the following CPS tasks. Duties shall include those defined in Quality Assurance Surveillance Plan (QASP).

a. Assist the USACE with design during construction for change orders, if any.

b. Review GA (Government Approved) submittals and Shop Drawings from the construction contractor as required. Provide recommendations for approval/disapproval, and provide technical review comments relative to Construction Contractor Contract Requirements.

c. Review RFIs (Request for Information) from the construction contractor and provide recommendations relative to Construction Contractor Contract Requirements to the

USACE COR/PE in a timely manner.

TASK 3 – Provide HRO Office and Quality Assurance (QA) Supplies:

The Contractor shall provide all basic office supplies and items or tools needed to complete quality assurance on the project site by the Contractor and USACE staff assigned to the HRO. Supplies shall include copier toner cartridges, paper, pencils, notebooks, CD’s, and other consumables required of an office. The Contractor shall budget $200.00 per month to provide these supplies.

QA tools include, but not limited to, items such as measuring tapes/devices, temperature guns, levels, squares, devices for measuring paint thickness, concrete reinforcement steel locators, hard hats, safety glasses, safety vests, safety harnesses, marking paint, surveyor flagging tape, permanent markers, plumb bobs, 50 meter real measuring tape, eight individual high quality flash lights, cameras and other items as normally required for Quality Assurance per discipline and as required by the PE for each of the construction disciplines. All items shall be approved for functionality, quality and accuracy by the PE.

Additionally, all Contractor staff shall be equipped with personal computer or laptop systems to include docking stations, power supply, 15" (min) monitor(s) (as required), keyboards and mouse. All systems shall be supplied with the associated software suites required to perform assigned duties and certified in accordance with DFARS 252.204-7012.

The Contractor shall only procure new QA tools and personal computers required for the duration of this

SOW.

TASK 4 – In-Country Quality Assurance:

The Contractor shall provide in-country quality assurance services using the staff at Hindan site throughout the duration of the contract (s).

TASK 5 – Non-Destructive Testing of Structural Steel Welds

a. Provide one local hire Certified Weld Inspector (CWI) to perform structural steel weld quality assurance in support of the steel construction/fabrication of the C-17 Beddown Facilities at Hindan Air Force Station, Ghaziabad, India. The CWI shall be AWS CWI certified and have a minimum of 5 years CWI experience working with AWS D1.1 outside of India.

b. The CWI’s shall execute the weld test program under the direction of the HRO Senior/Country

Manager and USACE COR/PE. The COR/PE is the Senior Authority in making decisions associated with all CWI Quality Assurance task and issues. The COR/PE shall be invited/notified to/of all meetings and teleconferences with CWIs and other support staff that are associated with any and all Quality Assurance Issues. This to insure the COR/PE has access to all unedited information for a nonbiased decision in regards to the construction management process.

c. The CWIs shall propose/recommend the type and number of tests in compliance with the C-17 contract requirements to be performed so as to accomplish the completion of the project structural steel welding fabrication.

5. GOVERNMENT FURNISHED ITEMS:

a. The Contractor personnel at HRO shall receive copies of the shop drawings, submittals and RFI’s in order to perform their QA function. The Contractor is responsible for properly filing these documents at the HRO. However, the Contractor is not responsible for the overall custody of these documents nor their disposition at construction contract closeout.

b. RFP Documents

c. Final approved designs including drawings, Design Analyses and specifications.

d. Any other relevant documents required to comply with requirements of this SOW.

e. Office space for the Contractor staff at the HRO. The Contractor and USCAE staff at the HRO will utilize communication and IT connectivity provided by Boeing under their construction contract.

6. POINTS OF CONTACT:

Any issues/questions related to construction activities shall be directed to the USACE COR/PE at the site.

The Contractor shall have no direct correspondence with the Construction Contractor.

7. SCHEDULE

Provide services for a period of one year.

8. PERSONNEL QUALIFICATIONS

(Applicable if contractor chooses to staff with Indian Nationals, the below qualifications must be met for positions as listed in scope of Seed Task Order Project). The Contracting Officer (KO) must approve any new or replacement team members for the construction phase services under this SOW. Team member resumes shall be provided to the

KO for new or any substitutions. Quality Assurance Manager as well as other India based staff shall meet the following qualifications:

Senior Manager:

The Senior Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract.

The Senior Manager must have knowledge of Indian Construction practices and Codes related to the specific facilities to be built, and should also be familiar with Indian culture; Indian bureaucracy; and, if required, should be able to integrate issues with the India Air Force for successful completion of the overall project.

Senior Engineers:

Civil: Bachelor of Engineering (BE) Civil Engineer with a minimum of 5 years experience in the type of construction work being performed on this project. The civil engineer’s experience shall include a minimum of three years experience with Portland cement concrete airfield pavements.

Mechanical: BE Mechanical Engineer with a minimum of 5 years experience supervising mechanical and fire protection features of similar work in the field with a construction company.

Electrical: BE Electrical Engineer with a minimum of 5 years related experience supervising electrical features of similar work in the field with a construction company

Structural: BE Civil Engineer (with Structural Track or Focus) with a minimum of 5 years experience supervising structural features of similar work in the field with a construction company.

Cost Engineer:

Board certified BE Engineer with a minimum of 5 years experience in cost estimating of architect engineer design efforts and 5 years in construction cost estimating, including development of construction schedules, of similar facilities. He/She should be familiar with the pricing index and local cost factors of the project area. The Cost Engineer shall have a broad based knowledge of Construction Quality Assurance so as to assist other the Contractor’s Quality Assurance staff in their daily activities.

Clerical Personnel:

Submittal Clerk: Submittal Clerk with a minimum of 1 year of experience. This person should be proficient in the use of Microsoft Windows and office software suites, as well as database systems.

Administrative Clerk: Minimum 1 year experience.

9. METHOD OF PAYMENT

This shall be a firm fixed price (FFP) Task Order contract. The agreed price shall constitute full compensation by the USG to the Contractor for work performed under this Task Order.

SEED PROJECT ATTACHMENT 4 Cont’d

Operations and Maintenance (O&M) Statement of Work For

C-17 Support Facilities Hindan AFS Ghaziabad India

Table of Contents

A. Scope of Work

1.0 General Requirements

2.0 Documentation and Work Control

3.0 Trouble Calls

4.0 Buildings, Structures, Utilities and Surfaced Areas

5.0 Mechanical Systems

6.0 Heating, Ventilation and Air Conditioning (HVAC) Systems

7.0 Fire Suppression Systems

8.0 Water Wells, Water Treatment Plant and Water Distribution System

9.0 Electrical

10.0 Specialized Equipment and Miscellaneous Requirements

Acronym List

B. Position Descriptions

B. Scope of Work

1.0 General Requirements

1.1 Scope of Work

The Contractor shall provide all resources, including labor, management and supervision, vehicles, tools, equipment (except Government Furnished Equipment), materials, spare parts, incidental engineering, transportation, and vendor service agreements necessary to fulfill the work required. The scope of this contract covers the following:

Section Function

1.0 General Requirements

2.0 Documentation and Work Control

3.0 Trouble Calls

4.0 Buildings, Structures, Utilities and Surfaced Areas

5.0 Mechanical Systems

6.0 Heating, Ventilation and Air Conditioning Systems

7.0 Fire Suppression Systems

8.0 Water Treatment Plant

9.0 Electrical Substation Facility

10.0 Specialized Equipment

1.2 General Management Requirements

The Contractor shall manage and administer the total work effort associated with the C-17 support facilities to include Trouble Calls (TCs) (e.g. corrective maintenance, services, special events, spill response), recurring services such as generator and utility plant watch standing operations, and Preventive Maintenance (PM) of equipment assets to assure fully adequate and timely completion of these work requirements in a safe manner. Included in this function are a full range of management duties including, but not limited to, planning, scheduling, implementing cost accounting, report preparation, establishing and maintaining records, safety, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with sound and efficient management practices.

1.3 Contractor Quality Control (QC)

The Contractor shall be responsible for supervising, directing, and otherwise controlling their own personnel. The

Contractor shall be responsible for quality in the work associated with the performance of this contract. The Contractor shall implement and maintain an effective quality control program. The Contractor shall provide a

Quality Control Plan (QCP) within 60-days from contract start to the Contracting Officer (CO).

1.4 Safety, Health, and Environmental Requirements and Reports

The Contractor shall submit an Accident Prevention Plan (APP) in accordance with EM385-1-1 to the CO for approval prior to the start of full performance. The contractor shall establish and implement a program that provides a workplace that is incident and injury free by (1) preventing employee fatalities, (2) reducing the number and severity of employee injuries and illnesses, and (3) protecting the environment through the ongoing planning, implementation, and management control of these programs.

The Contractor shall provide all safety equipment and personal protective equipment for the workfo rce required to perform the work specified in this contract. All work shall be conducted in a safe manner and shall comply with all safety and health directives, instructions, policies, and regulations and any revisions, updates, or successor documents as they become available. The Contractor shall demonstrate proactive and innovative safety, health, and environmental practices on a continual basis throughout the contract period .

The Contractor's workspace may be inspected periodically for regulatory…