Alternate Combined Synopsis for Ink Tackmeter new close date July 30th.pdf

REQUEST FOR QUOTE

2031ZA21Q00224

Ink Tackmeters

Table of Contents

Section Description Page Number(s) A Solicitation/Contract Form 2 B Supplies or services and price/costs 3-5

C Description/Specifications/SOW 6-18 D Packaging and Marking 19 E Inspection and Acceptance 20 F Deliveries or Performance 21-22 G Contract Administration Data 23-24 H Special Contract Requirements 25-28 I Contract clauses 29-35 J List of Attachments 36 K Representations, certifications, and other statements of offerors or respondents

37-55

L Instructions, conditions, and notices to offerors or respondents

56-57

M Evaluation factors for award 58-59

SECTION A – SOLICITATION/CONTRACT FORM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued.

A. This procurement is conducted under the authority of FAR part 12 and 13.

B. This procurement is a set-aside for small business concerns. The applicable category is 334513, Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables.

C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 effective 10 March 2021.

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

Item Description Quantity Unit of Measure

Price

0001 Ink Tackmeter with three rollers, top and bottom conventional Elastomer rollers IAW with SOW, calibration kit & pipettes; 12 month manufacturer’s warranty

1 EA

0002 Tackmeter software & data analysis package

1 EA

0003 Unit delivery (shipping F.O.B destination)/equipment installation- (power-up and confirm connectivity);

Washington, D.C. facility (DCF)

1 EA

0004 Bureau Acceptance Testing (BAT) & Training

1 EA

0005 Travel USD

Option Period 1 1001 Two (2) ink tackmeters with three (3) rollers: top and bottom Conventional Elastomer rollers calibration kit & pipettes; 1 (one) ink tackmeter with three

(3) rollers, top and bottom ultra-violet type elastomer rollers calibration kit & pipettes; 12 month manufactures warranty

3 EA

1002 Tackmeter software & data analysis package

3 EA

1003 Unit delivery (Shipping F.O.B.

Destination)/Equipment Installation – (Power-up and confirm connectivity);

Washington, D.C. facility (DCF) & Fort Worth, Texas facility (WCF)

3 EA

1004 Bureau Acceptance Testing (BAT) & Training

3 EA

1005 Preventative maintenance and calibration

(PM&C)

1 EA

1006 Travel USD

Option Period 2 2001 Preventative Maintenance and

Calibration (PM&C)

4 EA

2002 Travel USD

Option Period 3

3001 Preventative Maintenance and Calibration(PM&C)

3002 Travel USD

Option Period 4

4001 Preventative Maintenance and Calibration (PM&C)

4002 Travel USD

[END OF SECTION]

SECTION C – DESCRIPTION/SPECIFICATIONS/SOW

STATEMENT OF WORK (SOW)

1.0 Background

The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. Banknote currency manufacturing occurs at the Washington, D.C. facility (DCF) and at the Fort Worth, Texas facility (WCF).

BEP’s primary customer is the Federal Reserve Board (FRB).

The BEP has a requirement for, new, three-roller, rotary Tackmeters to support quality assurance testing of BEP manufactured and vendor supplied inks/materials. The Tackmeters will be used to measure the physical, rheological, tack properties (i.e. Initial and Maximum Tack in Tack Units (TU) and set time, seconds) of intaglio inks, offset inks, letterpress inks, varnishes, and other inks or materials that are used to manufacture currency and other security products at the BEP. Tackmeters shall have roller components capable of testing non-ultraviolet inks/materials and shall have roller components capable of testing ultraviolet inks/materials.

The Tackmeters will be installed and used in the Ink Lab (DCF) and the Ink Mill (WCF).

2.0 Scope

The contractor shall provide ink Tackmeters that are new. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems will be considered. Vendor will include the latest version of their operating software with the equipment. Equipment will be software driven and compatible w/Microsoft Windows. The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision and all other items and services necessary to supply, deliver and install new ink Tackmeters. The contractor shall be responsible for the performance of all activities to install and make the system ready for operation. Equipment to be delivered under this contract shall meet all current U.S.

commercials codes and industrial standards, or equally stringent international standards. At a minimum, all equipment shall confirm to National Electric Code (NEC) standards.

3.0 Technical Requirements

The following represents the minimum capability, functionality, and performance characteristics of the ink Tackmeters. The ink Tackmeters shall meet or exceed all of the following minimum functional specifications:

3.1 Be capable of measuring ink tack to determine initial tack in tack units (TU), maximum tack in tack units (TU), and set time in seconds using industry standard equipment in compliance with ASTM D4361, “Standard Test Method for Apparent Tack of Printing Inks and Vehicles by a Three-Roller Tackmeter.”; Ink Tackmeter (sect. 7.2) with Geometry B, Model 2 and the International Organization of Standards 12634, “Graphic Technology – Determination of Tack of Paste Inks and Vehicles by a Rotary Tackmeter”.

3.2 Contain three rollers for conventional inks: Bottom elastomer (“rubber”)(this feature distinguishes it from the UV ink rollers) oscillating distribution roller, Central metal roller (temperature controlled by Water Bath or equivalent), and Top elastomer (“rubber”) roller connected to measuring system.

Contain three rollers for UV Inks: Bottom elastomer (“polymeric”)(this feature distinguishes it from the non-UV ink rollers) oscillating distribution roller, Central metal (temperature controlled by Water Bath or equivalent), and Top elastomer (“polymeric”) roller connected to measuring system

The ink Tackmeters shall meet or exceed all of the following minimum functional specifications:

• Measure Apparent Tack: Tack reading obtained at a specific set of test conditions/parameters

• Measure Tack: the resistance to splitting of ink, varnish, etc. between rollers

• Measure Initial Tack: The tack reading after completion of distribution time

• Measure Maximum Tack: highest tack reading

• Measure Set-time: The total time (seconds) it takes for a material to reach maximum tack, including the distribution time

• Tack Range: 0 – 600 Tack Units

• Rollers Speed: 50 - 350 m/min

• Roller temperature: range 15 to 60 o C ± 0.1 o C

• Cooling/heating systems: required to operate the instrument must be included with the instrument and installation

• Construction: durable and sturdy

• Dimensions: Suitable for standard lab benchtop use

• Voltage: Standard US compliant

• Operation: Automatic tool recognition and intelligent configuration system.

3.3 Software

Software is to be sent via USB flash drive or website link for download to the COR four (4) weeks prior to the scheduled Tackmeter installation date. The software will be installed by BEP IT personnel onto a BEP provided computer once received and prior to scheduled installation. If BEP IT is unable to install the software after unsuccessful attempts, the vendor will need to perform the software install upon installation and setup of the Tackmeter.

Software shall meet or exceed all of the following minimum functional specifications:

• Controls that are user friendly, intuitive, minimal key strokes to perform routine analysis and data analysis, reporting, etc

• Be the most recent version compatible with the Windows 10, 64 bit operating system

• Able to print data, parameters, graphs of test data and reports of analysis

• Ability to compare sample data/graph to reference graphs

• Control the ink Tackmeters, accessories and components

• Contain any software add-ons needed to measure other tack properties

• Be user friendly, intuitive, minimal key strokes to perform routine analysis and data analysis, reporting, etc. Real-time read-out of results on the computer screen

• Contain the ability to create and run programmed methods to determine ink properties (such as initial tack, maximum tack and set time). Allow for a sequence of controls for speed of rollers and duration at speed settings – electronic control for operation at variable speed

• Shall provide fully automated programs with prompts for operators for each step

• Contain data analysis package or equivalent

• Allow for the creation of standard and custom analysis and reports

• Allow the results, including tables and graphs, to be exported in formats suitable for subsequent inclusion in Microsoft Office documents (such as Microsoft Excel spreadsheets or Microsoft Word). Data must be exportable in other common file formats such as CSV.

4.0 Unit Delivery & Equipment Installation

4.1 The Ink Tack Tester shall be installed on the benchtop area provided in the Ink Testing Laboratory and the levelling checked and adjusted if needed.

4.2 Ensure that the rollers are set-up correctly and turn as required. Check the line voltage and electrical connections, per requirements.

4.3 Set-up and/or fill the water bath, as required for temperature control.

4.4 BEP shall provide the PC and run any configuration checks, protocols and input of settings that are required to ensure that the software set-up has been completed. The contractor will verify that the software will run on Windows 10, 64-bit operating systems platform.

4.5 Contractor shall supply Tackmeter and all parts on or before sixty (60) days from receipt of order.

If any item is deemed insufficient or damaged, the Contracting Officer Representative (COR) will notify the Contracting Officer (CO) and the contractor.

4.6 Contractor shall deliver, set-up and install all equipment at BEP DCF facility by the agreed upon date.

The contractor shall calibrate the ink Tackmeters upon installation/set-up or immediately prior to shipping and supply all component calibration certificates and stickers. The BEP facility addresses are as follows:

1). Bureau of Engraving and Printing Washington, DC Currency Facility

301 14th Streets, S.W., room 201-39A-Ink Lab Washington, DC 20228

And

2). Bureau of Engraving and Printing Fort Worth, TX Western Currency Facility 9000 Blue Mound Road, room 109- Ink Mill Fort Worth, TX 76131

The following DELIVERY information must be provided when scheduling delivery appointments. (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #: (3) Total number of cartons & pallets; (4) Total weight: and (5) Date and time of delivery. The items (s) shall be delivered to the following address through the life of the contract:

At the DC Currency Facility, receiving hours for deliveries are 8:00 a.m. to 2:15 p.m. (EST), Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 a.m. to 2:30 p.m. (EST), Monday through Friday. A voice mail message may be left after normal working hours. The following information should be provided:

• Name of supplier/manufacturer

• Contact Person with phone number

• Contract/Purchase Order Number

• Total number of cartons or pallets

• Total weight

• Date and Time of Delivery

*Note the following loading dock limitations for deliveries made to Washington D.C.: Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.8 meters) CANNOT be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-1149.

At the Western Currency Facility, receiving hours for deliveries are 7:00 a.m. to 2:00 p.m. (CST), Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1).

The contractor shall indicate the delivery time from receipt of the purchase order (ARO).

5.0 Certificate of Calibration

Certificate of Calibration for instrument, accessories and, if applicable, any components included with purchase. Calibration shall be performed using standards traceable to the National Institute of Standards and Technology (NIST) or equivalent.

Provide documentation and calibration certificate to include the following: At least one (1) manual for operation of the equipment and software, documents certifying the units current calibration status and sticker, standard industry warranty certificate (covering the unit’s parts and factually guaranteed functionality for a specified time).

6.0 Warranty

The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of one (1) year (12 calendar months) warranty will begin after completion of a successful performance test and full acceptance of the system by the COR.

The contractors warranty shall be inclusive of parts, labor, and associated travel and shipping costs. When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 72 hours of notification at the government’s discretion. Minor issues may be troubleshot over the phone or email.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the ink Tackmeters.

During the warranty period, the contractor personnel shall correct or re-perform any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform under the warranty period, the BEP Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the contractor thereby, or make an equitable adjustment in the contractor price. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a service report in MS word, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

7.0 Preventative Maintenance and Calibration service (PM&C).

Contractor shall provide a recommended preventative maintenance and calibration schedule following installation. Preventative maintenance and calibration schedule shall be in electronic format (MS Word, PDF). Contractor shall also provide annual onsite ink Tackmeter preventative maintenance and calibration.

The first PM&C Service will occur approximately one year after the initial ink Tackmeter calibration date listed on the certificate of calibration. All service work shall be performed by the service provider and by certified factory-trained personnel. Service repair technicians shall perform service using the most up-to-date maintenance techniques, instrument operation and modifications, latest state-of-the-art applications for service/repair being performed on equipment according to Tackmeter specifications. PM&C shall also include unlimited on-site repair services, including all necessary travel, labor, equipment, and parts (parts should be OEM certified and identical and fully compatible with original equipment). The PM&C Service shall include at minimum:

A. One PM&C visit for each Tackmeter per calendar year to service and inspect all ink Tackmeter components:

1. Inspect all instrument components and accessories

2. Evaluate the instrument and provide an “As Found” status, documented on the certificate of calibration

3. Clean all instrument components and accessories

4. Replace parts (e.g. hoses, air filters, etc.) as required for optimal operation

5. Performance calibration and preventive maintenance

6. Service heating/cooling apparatus (i.e. circulator bath – drain, clean, flush lines and refill)

7. Use NIST-traceable measurement equipment to perform calibration service, list equipment and traceability information on the certificate or an attachment.

8. Update applications and software installed on the workstation and/or PC

B. Provide calibration sticker(s), to be placed on instrument components immediately upon completion of calibration service; designating instrument serial number, date of service, calibration due date, and name of service technician.

C. Provide the “Certificate of Calibration” upon completion of PM&C Service, hardcopy or electronic (preferred). If a certificate is not available after service, a service report and/or interim calibration document can be provided until the certificate is provided. In the case of repair service, a new calibration certificate (if applicable) and service report shall be provided if repair(s) is made to the instrument such that the previous calibration is no longer valid. A service report shall be provided if only repair service is completed. Certificates or service reports shall be provided immediately following the service/repair or at a later date agreed upon by the COR and contractor; not to exceed two (2) weeks from the date of service. At minimum the certificate of calibration shall include:

1. Title (i.e. Certificate of Calibration, Calibration Certificate)

2. Instrument component serial number(s)

3. Name and address of the laboratory

4. Location of where calibration service was performed

5. Unique identification of the calibration certificate (e.g. the certificate number)

6. Name and address of the contractor

7. Identification of calibration method(s)

8. List of measuring equipment and/or standards used to perform calibration and traceability to NIST, ASTM or equivalent

9. Identification of the items calibrated

10. “As Found” and “As Left” results with tolerances

11. Date of service and name of technician

12. Identity of any parts that needed to be replaced or repaired

13. Notes/suggestions to BEP

D. Repair: Repair service provider shall identify, interpret, and isolate suspected and/or confirmed malfunctions and then repair and resolve such problems, thus returning the equipment to proper operating condition.

E. Unlimited hardware and software telephone and/or electronic mail technical support during business hours. If the issue is not resolved after two (2) calendar days of troubleshooting over the phone or electronic mail, the COR and contractor shall arrange an onsite repair service or alternate solution.

F. Service Report: Provide a hardcopy or electronic (preferred) version of a complete service report upon completion of service. Each service report should include at minimum the following:

1.Equipment name, manufacturer model number, and serial number 2.The reason for the service call 3.Detailed description of equipment malfunction root cause 4.A summary description of the remedy, parts replaced/fixed, etc.

5.List of measuring equipment and/or standards used to perform repair and traceability to

NIST, ASTM or equivalent 6.The name(s) and contact information of technical personnel who performed the service

(preventative maintenance and calibration or repair) 7.The on-site hours expended

G. Service personnel must be acceptable for entry into a secure U.S. government facility. If workers are American, he/she will need to be Covid free (temperatures will be taken at entrance), and will need to wear masks the entire time inside the Bureau. Also, if service personnel are in the building less than 120 days, he/she just have to be sponsored by the program office. Lastly, if any service personnel is a foreign national, he/she will have to be cleared by Product Integrity.

H. The COR will notify and coordinate with the contractor when the equipment covered under this Statement of Work requires PM&C, repair, replacement parts, etc.

I. The COR will notify the contractor’s POC and the CO (Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

8.0 Bureau Acceptance Testing (BAT) & Training

All ink Tackmeters components must be fully operational.

Following installation, a demonstration of the systems and training for up to eight (8) operators shall be provided and performed by the contractor. The BAT may be conducted as part of the training. Note: If installation/setup requires more than 4 hours, the vendor shall schedule the BAT and operator training for the next day to ensure sufficient time to complete required activities.

BAT: Upon completion of setup/installation the contractor shall perform a BAT. The acceptance test shall consist of the following:

• Perform Tack measurements. The vendor will be supplied with four (4) samples for determination of Initial Tack, Maximum Tack and Set time. The samples shall be tested per test parameters provided depending on the ink type i.e. temperature, ink distribution time, ink test time, ink distribution speed, ink testing speed, etc.

• Training: will occur at BEP facilities. The contractor shall provide all training materials and labor required for the installation and training.

• Contractor shall schedule the installation of the systems and testing of all features such that the installation, testing and training is performed on all functional components and accessories. Training shall also include at minimum ink Tackmeters operation including all components/accessories, software operation, data view/stats/analysis, test method setup/modification, data retrieval/storage/export, print data/test method, preventive maintenance, equipment verification, equipment startup/shutdown, and basic trouble shooting.

• Contractor shall inform the BEP COR four (4) weeks prior to installation to coordinate and schedule installation, Bureau Acceptance Testing (BAT) and training.

• Training personnel shall be qualified representative(s) and be proficient in the English language. Contractor shall provide specialized training to familiarize BEP personnel on the operation of the system, parts, and to help ensure reliable performance and maximum service life, during normal usage.

• Contractor shall provide training at the BEP facilities in such a way as to minimize downtime.

Training will be provided by the contractor to all designated BEP personnel. The training shall be provided by the contractor during the day shift between 7:00 a.m. to 4:00 p.m., excluding any federal holidays and weekends. The installation and training day will be determined by the COR. The contractor shall provide all training materials to the COR prior to installation for review by the BEP. The training materials will be provided in electronic form (MS Word, PDF, MS Power Point, etc.) to the COR for distribution to training attendees. All training documents and aids shall be in English language, and become the property of the Government.

The BEP reserves the right to reproduce the training material and aids for internal training.

• Validation: After training and installation, a validation of the system shall be performed by

BEP to ensure features perform as expected and there are no unintended consequences to the systems. Validation is expected to require up to seven (7) days performance.

• Final Acceptance : The system shall be utilized by BEP for a minimum of three (3) weeks in use without any problems or issues being noted prior to final acceptance.

9.0 Period Of Performance

The period of performance is as follows: The period of performance shall be for one (1) Base Year form the date of contract award with four twelve (12) months option years (OY).

CLIN SUPPLIES/SERVICES QTY

Base

Tackmeter which includes delivery, installation, and training and one year warranty period

1001 Tackmeter preventive maintenance and calibration (PMC) service 1 1002 2 Tackmeters(non-UV) which includes delivery, installation, and training and one year warranty period; 1 Tackmeter with UV rollers which include delivery, installation, training, and one year warranty period.

2001 Tackmeter preventive maintenance and calibration (PMC) service 4 3001 Tackmeter preventive maintenance and calibration (PMC) service 4 4001 Tackmeter preventive maintenance and calibration (PMC) service 4

10.0 Place of Performance

1). Bureau of Engraving and Printing Washington, DC Currency Facility

301 14th Streets, S.W., room 201-39A-Ink Lab Washington, DC 20228

And

2). Bureau of Engraving and Printing Fort Worth, TX Western Currency Facility 9000 Blue Mound Road, room 109- Ink Mill

10. Deliverables

CLIN Deliverable Due Date Deliverable Format

Deliverable

BEP

Inspector/ Approver

3.0 Ink Tackmeter Sixty (60) days

from receipt of order.

End Item COR

7.0 Service Report Upon

completion of service

Hardcopy or electronic (preferred)

COR

7.0 Preventative Maintenance and

Calibration Schedule (PM&C)

After Installation

Electronic format (MS Word, PDF, MS Powerpoint)

COR

7.0 Calibration Stickers Immediately

upon

Stickers COR

11.0 Safety

Contracted services must be performed in a manner consistent with the Bureau of Engraving and Printing (BEP) 75B Environmental, Health, and Safety Policy - BEP Document Control number75D-07-.0-04 EHS Contractor Requirements, available upon request.

State and Right to Know laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement will not be accepted (off-loaded) by the BEP. All machinery delivered under this contract shall be in accordance with the BEP's Safety, Health and Environmental requirements and shall be in compliance with Occupational Safety and Health Act of 1980 Government Owned Facilities /Equipment.

Performance of work hereunder shall comply with the provisions of the Occupational Health and Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government furnished facilities and/or equipment do not conform to OSHA standards, the Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

Contracted services must be performed in a manner consistent with the following Bureau of Engraving and Printing's (BEP) EMS document: EHS Requirements for Large Equipment Purchases (75D-07.0-06). The applicable contents of the document(s) must be adhered to. The BEP will furnish the document(s) as part of the contract.

completion of calibration service

6.0 Certificate of Calibration Upon

completion of PM&C Service

Hardcopy or electronic (preferred)

COR

8.0 Training Materials Prior to

Installation

Electronic format(MS Word, PDF, MS Powerpoint)

COR

SECTION D – PACKAGING AND MARKING

The following instructions are required for any shipments to the BEP:

A. NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia; Landover, Maryland;

and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

B. GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

Purchase Order Number – The order number BEP assigned to this purchase Shipping Address – Point from which the merchandise was shipped Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise Customer Information – The name and telephone number of the party to which the merchandise is being shipped Total Weight of Packages (if item is sold to BEP in pounds) If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

C. LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM INCLUDED IN

THE SHIPMENT

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

D. NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and Shipping Address – Point from which the merchandise was shipped/and BEP Purchase Order Number - PO# or CC order #/ and Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns. Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER

TITLE

DATE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-16 Responsibility for Supplies APR 1984 52.247-34 F.o.b. Destination NOV 1991

SECTION F – DELIVERY OR PERFORMANCE

TITLE DATE

52.242-17 Government Delay of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

F.1 Place of Delivery:

Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered to the following address:

Bureau of Engraving and Printing Washington, D.C. Currency Facility (DCF) Attn: Lorna Turner (room 201-39A) D Street, between 13th and 14th Sts., S.W.

Washington, D.C. 20228

And

Bureau of Engraving and Printing Fort Worth, TX Western Currency Facility Attn: Randall Wilson 9000 Blue Mound Road (room 109-Ink Mill)

The BEP will not provide paring for the BEP Washington D.C. Facility.

F.2 Notification of Delivery:

The vendor shall be responsible for providing all materials and services required for the delivery and placement of the equipment, all support equipment and supplies at the designated installation site(s) within the BEP. The delivery services shall also include all freight, rigging, unpacking, and removal of packing materials from BEP premises. The BEP will not provide any assistance during deliveries.

The vendor notify the COR seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification and a list of vendor employees who will need access to the BEP to perform installation and testing of the equipment.

F.3 Deliveries to Washington, DC Annex Building:

LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW): Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12”6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

F.4 EP Year End Shutdown Period and Federal Holidays:

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

https://www.opm.gov/fedhol/

Bureau of Engraving and Printing 2031ZA21Q00224

SECTION G – CONTRACT ADMINISTRATION DATA

A. BPA ADMINISTRATION OFFICE

1. This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

2. Written communication to the Contracting Officer shall make reference to the contract number.

B. DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

C. DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause) http://www.ipp.gov/

SECTION H – SPECIAL CONTRACT REQUIREMENTS

A. Type of Contract

This is a firm, fixed price contract for supplies.

B. Interpretation of Contract Requirements

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer.

C. Notice to the Government of Delays

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

D. Identification of Contract Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

E. Post Award Meeting/Design Reviews

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The COR will provide advance notice, agenda and, meeting days and time; which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

F. Evaluation of Contractor Performance

Interim and final evaluations of Contractor performance may be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS

G. Bureau Working Restrictions

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

• Interfering with Government business;

• Unduly restricting traffic;

• Causing unsafe conditions for employees and visitors; and

• Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns. Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

H. Parking

All vehicles entering the facility are subject to inspection. There is no available parking at the

DCF.

I. Bureau’s Regulations

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

J. Contractor Officer Representative

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

K. Security Requirements

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

L. Travel Cost

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

• Date and place (city, town, or other similar designation) of the expenses;

• Purpose of the trip; and

• Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

http://www.gsa.gov/portal/content/104877

SECTION I – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights

APR 2014

52.203-18 Prohibition on Contracting With Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.204-13 System for Award Management Maintenance JUL 2013 52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018 52.214-34 Submission of Offers in the English Language APR 1991 52.214-35 Submission of Offers in U.S. Currency APR 1991 52.217-5 Evaluation of Options JUL 1990 52.217-7 Option for Increased Quantity-Separately Priced Line Item MAR 1989 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding

$15,000

MAY 2014

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.242-13 Bankruptcy JUL 1995 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (NOV 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are…