Alterations Dry Cleaning PWS.pdf

Performance Work Statement (PWS)

Purchase Agents for AFJROTC Alterations, Dry Cleaning & Laundry Services

1.0 OVERVIEW The mission of Air Force Junior Reserve Officer (AFJROTC) is to "Develop citizens of character dedicated to serving their nation and community." The program achieves this through classroom education in air and space fundamentals and hands on learning opportunities in several fun and challenging extra-curricular activities. The purpose of this requirement is to provide alterations and dry-cleaning services to 870+ AFJROTC locations in 665 independent school districts, with 125,000 cadets, in 50 states, 7 foreign countries, and 2 territories. Currently these services are done through a patchwork of vendors and a one stop shopping source is needed to support this requirement.

2.0 SCOPE

2.1 The contractor shall provide payment for Dry Cleaning and Alterations Services to 870 AFJROTC locations on a on demand basis. Payment(s) is for approved requests of those services listed in Section 3. Approved requests will be listed in the WINGS system. The contractor shall update WINGS with all applicable information showing vendor contacted, receipt received, and charge reconciled. Vendor shall provide a consolidated bill to the Government monthly.

3.0. PERFORMANCE REQUIREMENTS

3.1. Utilize the Web Intensive Gains “WINGS” System for performance of request submission, tracking, customer response, and receipt validation. WINGS is the online system used to track purchasing for AFJROTC. It is the system of record for all financial transactions. The contractor shall be provided access to all modules need for this performance.

3.3. The contractor shall review 100% of Alterations/Dry Cleaning requests to ensure all required documentation (estimate, vendor name, contact information, and amount requested) are listed.

Should a request not be complete the vendor may return the request in WINGS with an explanation of what is missing.

3.4. Upon receipt of a correct request the contractor will arrange and make payment to the listed vendor. The cost shall not exceed the price(s) listed on the WINGS Invoice/Estimate. The contractor shall not make any payment in an amount that deviates from the cost listed on the WINGS request. If the cost does deviate, the vendor shall immediately stop the process and return the request back to the unit. Approved costs to purchase shall be paid by the contractor and will be reimbursed monthly.

3.5. Provide and use all varieties of payment methods to pay for alterations and/or dry-cleaning services. For example: credit card, money order, check, electronic payment, and cash as requested by the Government. Purchases may be single purchases, on-demand purchases, bulk purchases, and/or a combination of these listed. The contractor shall maintain purchasing ability of a minimum of $150,000.00

3.8 The contractor shall provide a Monthly Status Report which includes, at a minimum, the amount funds expended, the unit number purchased for and the category of purchase (Alterations, Dry Cleaning or laundry services). The report is due by the 5th workday following the end of the month

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Recommend including a list of locations in an attachment to ensure vendors are capable of servicing all detachments.

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Added Appendix B listing all AFJROTC Units and their locations.

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Is this included in the monthly deliverable (A001) or is it a separate requirement? Recommend adding another deliverable if it's the latter.

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Included

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB What are the tasks that do not utilize wings? Might be useful to specify the tasks that require WINGS usage (Order tracking/submission, customer response, etc.)

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Language added per customer request/response to CO questions.

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB To be clear, the responsibility of ceasing work in the case of cost deviation is intended to fall to the end-vendor (the ones actually doing the alterations/dry cleaning) and not the contractor?

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Correct, for example if the vendor calls and the cost has increased above what was in Wings then the process stops. The vendor at no time is responsible for or generates a cost increase in services.

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Removed PayPal as a specific example as it already falls under electronic payment methods

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB CLIN structure will need to facilitate this (lots of clins!)

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

The intent here was to show that the vendor would be paying for everything from one item to 100 items.

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Will need to be defined

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Will need min and max orders for each CLIN based on your requirements

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Will update IGE with MIN/MAX or as required by the COR. All information shall be input correctly into the AI portal. All deliverables will be reviewed for timeliness, accuracy, and format, within 10 business days. If a deliverable due date falls on a weekend or holiday, the Contractor shall submit the deliverable on the next workday after the weekend or holiday. (A001)

3.10 Quality Control Plan (QCP): The contractor shall develop and maintain an effective QCP to ensure the requirements of this PWS will be met. The contractor shall develop a QCP that includes quality control processes and procedures and apply them to meet this requirement. The QCP shall be submitted to the CO for acceptance no later than 10 calendar days after contract award. (A002)

3.1 DRY CLEANING SERVICES. Provide payment to vendors for the below listed dry cleaning services on Air Force Uniform items. Dry cleaning should be in accordance with industry best practices such as using liquids other than water to clean clothes. Any stains found should be removed to greatest extent possible, and if not removable the garment should be returned to the unit. Items will be pressed and creased based on DAFI 36-2903

3.1.1 Dry Cleaning Service Items

3.2.1 Coat, All Weather

3.2.2 Coat, Service, Blue

3.2.3 Jacket, Light Weight, Blue

3.2.4 Shirt, Cotton/Polyester, Blue Short Sleeve

3.2.5 Shirt, Cotton/Polyester, Blue Long Sleeve

3.2.6 Trousers, Blue Male

3.2.7 Slacks, Blue Female

3.2.8 Skirt, Blue

3.2.9 Mens Tie

3.2.10 Womens Tab

3.2.11 Mens Flight Cap

3.2.12 Womens Flight Cap

3.2 ALTERATIONS SERVICES. Provide payment to vendors for the below listed alterations on Air

Force Uniform items. Any alterations to uniforms will be in accordance with DAFI 36-2903 and AFJROTC 36-2610, Chapter 7. Modifications to the uniform(s) include but are not limited to hemming of the trousers, slacks, and skirt, and taking in or out of the waist on the aforementioned items as well as the coats and jackets as needed/requested.

3.2.1 Coat, Service, Blue: Sew on either Air Force JROTC Lamp of Knowledge or Space Force JROTC (Unit Provided) 1/2” – 1” below and centered on the left shoulder.

3.2.2 Jacket, Light Weight, Blue: Sew on either Air Force JROTC Lamp of Knowledge or Space Force JROTC (Unit Provided) 1/2” – 1” below and centered on the left shoulder.

3.2.3 Shirt, Cotton/Polyester, Blue Short Sleeve Male & Female: Sew on either Air Force JROTC Lamp of Knowledge or Space Force JROTC (Unit Provided) 1/2” – 1” below and centered on the left shoulder.

3.2.4 Shirt, Cotton/Polyester, Blue Long Sleeve Male & Female: Sew on either Air Force JROTC Lamp of Knowledge or Space Force JROTC (Unit Provided) 1/2” – 1” below and centered on the left shoulder.

3.2.5 Trousers, Blue Male: Trousers will be trim fitted with no bunching at the waist or bagging at the seat. The trousers will be full cut, straight hanging and without cuffs or additional alterations to further taper the leg. Hem the pants so that the front of the trouser legs will rest on the

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Does laundry service mentioned in subsection 3.3 fall under the dry cleaning or alteration category? Recommend adding laundry to the list if it's separate or adding language in subsection 3.3 to indicate it is meant to be a sub-category.

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Yes

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Should a item be added to section 4.0 to include this deliverable?

Updated front of the shoe or boot with a slight break in the crease. The back of the trouser legs will be ⅞ inch longer than the front.

3.2.6 Slacks, Blue Female: Slacks will be blue and fit naturally over the hips with no bunching at the waist or bagging at the seat. The bottom front of the slack legs will rest on the front of the shoe, boot or on top of the foot if wearing pumps, with a slight break in the crease. Hem the pants so that the back of the slack legs will be approximately ⅞ inch longer than the front. The slacks will be tailored, straight hanging, with no flare at the bottom or additional alterations to further taper the leg.

3.2.7 Skirt, Blue: The skirt will, blue and hang naturally over the hips with a slight flare. Hem the length so that the skirt will be no shorter than the top of the kneecap and no longer than the bottom of the kneecap when standing.

3.2.8. Airman Battle Uniform Outerwear Coat: Sew on either Air Force JROTC Lamp of Knowledge or Space Force JROTC (Unit Provided) centered on the left pocket. Pocket must be useable after patch has been sewn on. Sew on Unit Provided Name Tapes

3.2.9 AFJROTC/SFJROTC Lamp of Knowledge Patch Velcro. Sew Hook Velcro on back side of Unit provided round AFJROTC/SFJROTC Lamp of Knowledge Patches. Hook Velcro must cover the entire backing of the provided patch.

3.3 LAUNDRY SERVICES. Provide payment to vendors for the below listed basic laundry services.

All items must be laundered with laundry detergent, water, and drying on low heat.

3.3.1. Operational Camouflage Pattern Trousers

3.3.2. Operational Camouflage Pattern Outerwear Coat

3.3.4. Airman Battle Uniform Trousers

3.3.5. Airman Battle Uniform Outerwear Coat

4.0 DELIVERABLES

Deliverable Title Description A001 Monthly Status Report Monthly Status Report which includes, at a minimum, the amount of funds expended, a listing of all services paid for during the month with vendor information, and separated by category as listed in Para 3.3.

A002 Quality Control Plan

(QCP)

Annually: The contractor shall develop and maintain an effective QCP to ensure the requirements of this PWS will be met

5.0. WORKLOAD PROJECTION

5.1. Below is the historical annual workload based on the requirements in this Performance Work Statement

(PWS).

Fiscal Year

Dry Cleaning Transactions

Alterations Transactions

2023 668 953 2022 1,141 1,512 2021 1,065 1,447 2020 1,432 1,696 2019 1,572 2,442

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB This should reference/cite item 3.3 in the Performance Requirements section. Are the categories meant to be the categories in 3.8 of the Performance Requirements section as well?

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Updated as requested.

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Deleted the "Values" columns in the tables. We don't want to tell potential offerors how much we expect to pay for these services.

Thanks

6.0. PERIOD OF PERFORMANCE

6.1.

Base Year: 31 August 24 – 30 August 25 Option Year 1: 31 August 25 – 30 August 26 Option Year 2: 31 August 26 – 30 August 27 Option Year 3: 31 August 27 – 30 August 28 Option Year 4: 31 August 28 – 30 August 29

7.0. PLACE OF PERFORMANCE

7.1. Work is to be performed primarily at the contractor’s place of business. Uniform items will be delivered to the approved vendor’s location by approved JROTC instructor personnel. Items will also be retrieved by approved JROTC instructor personnel. No item(s) will be delivered to the vendor until the contractor has updated the status in WINGS to “Vendor Contacted.” Additionally, no items will be picked up from a vendor until the bill is paid.

7.2. Normal Hours of Operation: The hours of operations shall be an eight-hour duty day Monday through Friday within an availability window of 7:30 a.m. to 4:30 PM Central Standard Time (excluding Federal holidays) as approved by the COR or PM. Note, some afterhours work may be needed to contact locations outside the Central Time Zone.

7.3. No access to any military installation is neither needed nor granted.

8.0 Invoices.

8.1. Two copies of invoices shall be sent to HOLM CENTER/SDF, Bldg 836, Maxwell AFB, Al. 36112- 6418. Charges shall be itemized as follows:

8.1.1. Labor – For each labor category, show the CLIN from this order, the description, hours for the current period, current amount invoiced, cumulative hours, and cumulative amount. In addition, show totals for all labor categories.

8.1.2. Other Direct Charges – List the items with the amounts being invoiced for the current period, the total current amount, and the cumulative amount.

APPENDIX A

Publications and Forms

Publications and forms applicable to this Performance Work Statement (PWS) are listed below. The Government has coded publications as mandatory (M). The contractor shall follow those publications coded as mandatory to the extent (that is, the specific procedure in a paragraph, section, chapter, or volume) specified in the PWS. At the start of the contract, the Government will provide access to the web site for all publications and forms listed. The Government may issue supplements or amendments to listed publications from any organizational level during the life of the contract. It is the contractor’s responsibility to use the most current version of all publications. The contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Before implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the Contracting Officer (CO) a price proposal for approval. Price proposals shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. The Government will consider changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4 "Contract Terms and Conditions-Commercial Items" clause. The Government will continue to supply the

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Does this require vendor confirmation of receipt or just confirmation of payment processing? If it's the former, there may be delays waiting for a specific vendor to get back to you.

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Confirmation of payment obligated

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Recommend adding language that reflects how soon after award you wish services to start (30 days after award, etc.)� Alternatively, you could add an updated PoP noting the expected 180 day lead time for contract award. (Chart out ~30 days after estimated contract award)

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB Will the contractor be invoicing for the reimbursed services?

BROWN, RICHARD E CIV USAF AETC HOLM CENTER/JROTC JRSL

Yes, in WAWF

KERCHER, NATHAN A 1st Lt USAF AETC 42 CONS/PKB We could use WAWF as outlined in DFARS 252.232-7006

Yes

Government forms needed for daily operations. Upon completion of the contract, the contractor shall return to the Government all issued publications and unused forms.

PUBLICATIONS

- DAFI 36-2903 Dress and Appearance of United States Air Force and United States Space Force Personnel

- AFJROTC Instruction 36-2010 Air Force Junior Reserve Officer Training Corps, Chapter 7: Uniform and

Awards, Operational Supplement

- AFJROTC Instruction 36-2010 Air Force Junior Reserve Officer Training Corps, Chapter 8: Finance

Guide, Operational Supplement

APPENDIX B

Delivery Locations

For each location see AFJROTC Unit List attachment. Note addresses are subject to change as new units open and others are deactivated.