ALSBCLERK19-0006_FAP.SAP.pdf

SOLICITATION, OFFER, AND AWARD 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS

(15 CFR 700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

ALSBCLERK19-0006 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

07/17/2019

6. REQUISITION/PURCHASE NUMBER

CODE ALS_BC

U.S. Bankruptcy Court 201 St. Louis Street Mobile, AL 36602

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

Mobile , AL 12:00:00 08/06/2019

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 3-100. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ______________________________________________________ until ________________ local time _________________

10. FOR

INFORMATION

CALL:

A. NAME

Pauline Heffernan AREA CODE

NUMBER

436-5410

EXT.

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Pauline_D_Heffernan@alsb.uscourts.gov

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 15-16

X B SUPPLIES OR SERVICES AND PRICES/COSTS 4-5 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH

X C DESCRIPTION/SPECS./WORK STATEMENT 5-13 X J LIST OF ATTACHMENTS 16-17

X D PACKAGING AND MARKING 13 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13

X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

17-19

X F DELIVERIES OR PERFORMANCE 13-14

X L INSTRS., CONDS., AND NOTICES TO OFFERORS 19-20X G CONTRACT ADMINISTRATION DATA 14-15

X M EVALUATION FACTORS FOR AWARD 20-22X H SPECIAL CONTRACT REQUIREMENTS 15

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes a minimum offer acceptance period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDER DAYS(%) 20 CALENDER DAYS(%) 30 CALENDER DAYS(%) CALENDAR DAYS

NUMBER PERCENTAGE

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7) CODE ALS_BC U.S. Bankruptcy Court 201 St. Louis Street Mobile, AL 36602

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

Judiciary Standard Form 33 (REV. 10-12)

ALSBCLERK19-0006 - Page 1 of 22

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs C Descriptions/Specifications/Statement of Work

C. Statement of Work D Packaging and Marking

2-45 Packaging and Marking E Inspection and Acceptance

5-10 Inspection of Professional Services 2-5B Inspection of Services

F Deliveries or Performance 2-60 Stop-Work Order 2-75 Liquidated Damages

G Contract Administration Data 6-20 Insurance-Work On or Within a Judiciary Facility 7-125 Invoices 7-1 Contract Administration 7-5 Contracting Officer's Representative 7-10 Contractor Representative

H Special Contract Requirements 7-45 Travel 1-1 Employment by the Government 2-65 Key Personnel 3-75 Limited Criminal Background Suitability Check

I Contract Clauses 7-215 Notification of Ownership Changes CT-4 Judiciary Open Market Clauses (Services) B-20 Computer Generated Forms 2-20C Warranty of Services 2-80 Judiciary Property 3-1 Contractor Use of Mandatory Sources of Products or Services 3-25 Protecting the Judiciary's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 3-35 Covenant Against Contingent Fees 3-40 Restrictions on Subcontractor Sales to the Judiciary 3-45 Anti-Kickback Procedures 3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity 3-55 Price or Fee Adjustment for Illegal or Improper Activity 3-105 Audit and Records 3-120 Order of Precedence 7-20 Security Requirements 7-30 Public Use of the Name of the Federal Judiciary 7-35 Disclosure or Use of Information 7-40 Judiciary-Contractor Relationships 7-85 Examination of Records 7-110 Bankruptcy 7-130 Interest (Prompt Payment) 7-135 Payments 7-140 Discounts for Prompt Payment 7-25 Indemnification 1-10 Gratuities or Gifts 1-15 Disclosure of Contractor Information to the Public 1-5 Conflict of Interest 3-160 Service Contract Act of 1965 3-175 Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) 3-205 Protest after Award 4-90 Limitation of Funds 5-1 Payments under Personal and Professional Services Contracts 5-20 Records Ownership 5-5 Nondisclosure (Professional Services) 6-70 Work for Hire 2-50 Continuity of Services

ALSBCLERK19-0006 - Page 2 of 22

7-120 Availability of Funds for the Next Fiscal Year 7-150 Extras B-5 Clauses Incorporated by Reference

J List of Attachments K Representations, Certifications and Other Statements of Offerors or Respondents

3-20 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters 3-30 Certificate of Independent Price Determination 3-130 Authorized Negotiators

L Instructions, Conditions and Notices to Offerors or Respondents B-1 Solicitation Provisions Incorporated by Reference 3-210 Protests 2-70 Site Visit 3-85 Explanation to Prospective Offerors 3-95 Preparation of Offers 7-60 Judiciary Furnished Property or Services 3-100 Submission of Proposal 4-1 Type of Contract

M Evaluation Factors for Award M.1. Evaluation Factors for Award 3-70 Determination of Responsibility 2-85A Evaluation Inclusive of Options

ALSBCLERK19-0006 - Page 3 of 22

Section B - Supplies or Services and Prices/Costs

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0001 Deliverable 1 - DRAFT Furniture Acquisition Plan

Furniture and Signage Acquisition Services for the

John A. Campbell Courthouse, Mobile, Alabama including Travel Expenses (if applicable)

1 Job

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0002 Deliverable 2 - FINAL Furniture Acquisition Plan

Furniture and Signage Acquisition Services for the

John A. Campbell Courthouse, Mobile, Alabama including Travel Expenses (if applicable)

1 Job

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0003 Deliverable 3 - Furniture Scope of Work Furniture and Signage Acquisition Services for the John A.

Campbell Courthouse, Mobile, Alabama including

Travel Expenses (if applicable)

1 Job

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0004 Deliverable 4 - DRAFT Signage Acquisition Plan

Furniture and Signage Acquisition Services for the

John A. Campbell Courthouse, Mobile, Alabama including Travel Expenses (if applicable)

1 Job

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0005 Deliverable 5 - FINAL Signage Acquisition Plan 1 Job

ALSBCLERK19-0006 - Page 4 of 22

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

Furniture and Signage Acquisition Services for the

John A. Campbell Courthouse, Mobile, Alabama including Travel Expenses (if applicable)

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0006 Deliverable 6 - Signage Scope of Work Furniture and Signage Acquisition Services for the John A.

Campbell Courthouse, Mobile, Alabama including

Travel Expenses (if applicable)

1 Job

CLIN NO. Supplies or Services Quantity Unit of Issue Unit Price Extended Amount

0007 Deliverable 7 - Project Administration Services

Furniture and Signage Acquisition Services for the

John A. Campbell Courthouse, Mobile, Alabama including Travel Expenses (if applicable)

1 Job

Section C - Descriptions/Specifications/Statement of Work

C. Statement of Work JUL 2019

1. Short Title: Furniture and Signage Acquisition Services

2. Location: John A. Campbell Courthouse

3. Date: July 18, 2019

4. PROJECT BACKGROUND:

4.A. The Federal District Court, Bankruptcy Court and Probation Office of the Southern District of Alabama (ALS) of the Eleventh Circuit is currently engaged with the General Services Adminis-tration (GSA) in the renovation and alteration of the John Campbell U.S. Courthouse project in Mobile, Alabama. The GSA currently schedules the new courthouse for substantial completion in May 2020, with estimated occupancy of June 2020. In anticipation of the completion and subsequent move into the new facility, the Court plans to enter into a firm fixed price contract with a design builder to provide furniture and interior signage acquisition services.

The services of the furniture and signage acquisition include the preparation of a Furniture Acquis-

ALSBCLERK19-0006 - Page 5 of 22 ition Plan (FAP), a Signage Acquisition Plan (SAP), professional architectural / interior design ser-vices, and project administration services regarding the furniture, furnishings and signage.

4.B. The design builder, also known as “the Contractor” herein, will provide the furniture and signage acquisition services, for relocation for the Courts in the completed project. This will in-clude working with the court to determine what existing furniture in current Court facilities may be reused in the new facility and selecting new furniture to complement the existing furniture. The fur-niture and signage determination, selection process, and assignment of related costs that are re-quired to occupy the new facility, will form the basis of the entire FAP and SAP. In new courthouse construction, the signage is part of the GSA project requirements. The signage in this scope of work (SOW) includes court signage needs outside of the GSA responsibility (e.g., inside the main suites or individual offices, refer to the GUIDE). Note: The FAP and SAP have separate deliverables (refer to Section 5, Specific Tasks).

4.C. All services must comply with the requirements and criteria outlined in the 2007 U.S. Courts Design Guide (USCDG), and in the Guide to Judiciary Policies and Procedures (GUIDE), Volume 16, Chapter 4, Furniture, Appliances and Related Services. Specific exhibits included in Volume 16, Chapter 4 of the GUIDE that are applicable to this Scope of Work (SOW) include the follow-ing (but do not exclude other relevant paragraphs):

4. C.1 Paragraph 420, Furniture Levels and Cost Ceilings

4. C.2 Paragraph 420.20.60, Window Coverings and Flags

4. C.3 Paragraph 430.50, Furniture Acquisitions Exceeding $200,000

4. C.4 Paragraph 440, Chambers Furniture

4. C.3 Paragraph 450, Courtroom Furniture

4. C.4 Paragraph 455 Courthouse Signage

4. C.5 Paragraph 460 Other Equipment

The USCDG is available on the internet and the GUIDE to Judiciary Policies is readily available for review at the office of the Court Clerk. An additional copy of the GUIDE may also be made available for in-house use by the Contractor upon request of the Court POC.

4.D. The court will provide a current inventory of existing furniture that will be provided by the court under a separate cover. As part of the scope, the contractor will inventory and document the existing furniture for reuse or disposition. The contractor shall reference the existing inventory in preparing the furniture selections. The inventory may be included in the furniture acquisition plan document in whole or in part as an appendix to the FAP submission request for funding.

4.E. The FAP will serve as a planning document for establishing furniture needs; as a justification for requesting funds to acquire furniture and fixtures; as a planning tool for furniture move-in and installation; and as a basis for ongoing furniture inventory and management.

4.F. The Contractor will begin the production of the actual FAP (Sections 5.B, 5.C, 5.D, and 5E) in conjunction with the completed inventory. The design services (Section 5.F) overlap this FAP production, as this directly deals with the overall planning, design, and selections for the entire facility. There will be a DRAFT FAP submission - of approximately fifty percent (50%) comple-tion - made to the Court POC for review and comment. Following receipt of Court comments, the Contractor will submit the FINAL FAP.

The development of the SOW for furniture bidding purposes (Section 5.G), bid assistance (Section

5. H), and project administrative services (Section 5. I) follow the FAP production. The SOW and bid assistance tasks will be limited in duration, but the administrative assistance services will con-tinue until furniture is received, placed, and punch list items of damages that may occur, are ad-dressed. The administrative assistance services may extend for a period beyond the occupancy of the building by the court.

ALSBCLERK19-0006 - Page 6 of 22

4.G. The SAP will serve as a planning document for establishing signage needs; as a justification for requesting funds to acquire signage; as a planning tool for signage fabrication and installation;

and as a basis for ongoing signage inventory and management. The Court spaces to receive evalu-ation, planning, and design services include specifications.

4.H. The Contractor will begin the production of the actual SAP (Sections 5. B, 5. C, 5. D, and 5.

E) in conjunction with the completed inventory. The design services (Section 5.F) overlap this SAP production, as this directly deals with the overall planning, design, and selections for Court areas that are outside of the GSA signage responsibilities. There will be a DRAFT SAP submission - of approximately fifty percent (50%) completion - made to the Court POC for review and comment.

Following receipt of Court comments, the Contractor will submit the FINAL SAP. The develop-ment of the SOW for signage bidding purposes (Section 5. G), bid assistance (Section 5. H), and project administrative services (Section 5. I) follow the SAP production. The SOW and bid assist-ance tasks will be limited in duration, but the administrative assistance services will continue until signage is received, placed and punch list items of damages that may occur are addressed. The ad-ministrative assistance services may extend for a period beyond the occupancy of the building by the court.

5. SPECIFIC TASKS:

5. A The existing furniture under inventory consideration is currently in the Bankruptcy Court Office, Probation Office and a remote storage facility all located in Mobile, Alabama.

5. B Acquisition Plans:

5. B.1 Furniture Acquisition Plan (FAP): The Contractor shall prepare a Furniture Acquisition Plan for the Court area(s) to be occupied by the District Court, Bankruptcy Court and Probation in the courthouse as follows:

5. B.1A. Provide an Executive Summary outlining the key highlights of the Furniture Acquisition Plan. This may include, but not necessarily be limited to goals and objectives; roles and responsib-ilities; building stacking diagrams; project, procurement, and other pertinent schedules; miscel-laneous requirements; estimated cost summaries per Volume 16, Chapter 14 of the GUIDE; justi-fication; codes and explanations; a synopsis of policy guidelines; staff grade descriptions; and spe-cial requests. The Executive Summary should be viewed as a “standalone” document that may be used to convey the scope and nature of the furniture requirements without the need for the accom-panying FAP documentation.

5. B.1B Provide a Furniture Acquisition Plan for all new space identified in the scope of work to be occupied by the Court. The Furniture Acquisition Plan, with the related budget information, shall be a tabular summary identifying all furniture requirements for the new space. Tabular summaries are to be as follows:

5. B.1B.1 by Room:

• Room Number.

• Room Name.

• List all existing furniture to be disposed and reused.

o Identification or Control Number o Description of item.

o Condition, repair, or refinishing Code.

o Estimated repair or refinishing costs (if any).

• List all proposed new furniture.

o Key or Identification Number.

o Description of item.

o Estimated new cost(s).

o Indication of recommended source. Please note that all furniture must be listed on GSA

ALSBCLERK19-0006 - Page 7 of 22 schedule or GSA contract.

o Total Repair and New Acquisition cost(s) by room.

5. B.1B.2 by Court Unit: Total repair and New Acquisition costs by Court Unit. Direction will be provided to the contractor on the correct court unit for support spaces.

5. B.1B.3 Signage Acquisition Plan (SAP): The Contractor shall prepare a Signage Acquisition Plan for the Court area(s) to be occupied by the Court personnel in the courthouse as follows:

5. B.2A Provide an Executive Summary outlining the key highlights of the Signage Acquisition Plan. This may include, but not necessarily be limited to, goals and objectives; roles and respons-ibilities; project, procurement, and other pertinent schedules; miscellaneous requirements; estim-ated cost summaries per Volume 16, Chapter 4 of the GUIDE; justification; codes and explana-tions; a synopsis of policy Guidelines; and special requests. The Executive Summary should be viewed as a “standalone” document that may be used to convey the scope and nature of the signage requirements without the need for the accompanying SAP documentation.

5. B.2B Provide a Signage Acquisition Plan for all new space identified in the scope of work to be occupied by the Court. The Signage Acquisition Plan, with the related budget information, shall be a tabular summary identifying all signage requirements for the new space. Tabular summaries are to be as follows:

5. B.2B.1 by Room:

• Room Number.

• Room Name.

• List all proposed new signage.

• Key or Identification Number.

• Description of item (specifications, including sizes).

• Estimated new cost(s).

• Indication of recommended source.

• New Acquisition cost(s) by room.

5. B.2B.2 by Court Unit: Total New Acquisition costs by Court Unit. Direction will be provided to the contractor on the correct court unit for support spaces.

5. C Acquisition Schedules:

5. C.1 Furniture Acquisition Schedule: The Contractor shall provide a Furniture Acquisition Schedule indicating key time periods and milestones for furniture funding, procurement, fabrica-tion, repair, delivery, installation, and move-in. Coordinate the Furniture Acquisition Schedule to meet planned occupancy dates for the Court. Coordinate with Construction Contractor, as this schedule shall be integrated into the overall design schedule managed by the Construction Con-tractor.

5. C.2 Signage Acquisition Schedule: The Contractor shall provide a Signage Acquisition Schedule indicating key time periods and milestones for signage funding, procurement, fabrication, repair, delivery, and installation. Coordinate a Signage Acquisition Schedule to meet planned occupancy dates for the Court. Coordinate with Construction Contractor, as this schedule shall be integrated into the overall design schedule managed by the Construction Contractor.

5. D Furniture Disposition Plan: The Contractor shall prepare a list of furniture and furnishings that are excess and not proposed for reuse in the new facility. Indicate reasons why furniture items are not scheduled for reuse per judicial guidelines and outline a plan for disposition of these items.

5. E Furniture and Signage Plans:

5. E.1 Furniture Floor Plans: The Contractor shall prepare Furniture Floor Plans showing the fur-niture planning and selection on each Court-occupied floor or area of the new facility, where fur-

ALSBCLERK19-0006 - Page 8 of 22 niture planning is being provided. The floor plan furniture base drawings of the new facility will be provided to the Court POC in hard copies and an electronic copy provided to the Court POC as well.

The Contractor, in turn, shall:

5. E.1AMeet with Court personnel and determine the location of all existing furniture to be reused in the new facility, and then indicate these locations on the floor plans. Provide control or identific-ation numbers on the floor plans for each item of existing furniture.

5. E.1B Through meetings with Court representatives, verify functional requirements and determine what new furniture, is required to make new space function. Help the Court with the selection of new furniture items, and make recommendations, as appropriate, to achieve a coordinated and in-tegrated final layout plan. Indicate the location of all proposed new furniture on the floor plans and provide an identification symbol or key to identify each item of proposed new furniture. Please note that all furniture must be listed on GSA schedule or GSA contract.

5. E.1C Review proposed furniture floor plans with Court and agency representatives and incorpor-ates any additional Court comments and related data into the plan(s).

5. E.1D Review proposed furniture floor plans with the Court IT and AV specialist to coordinate the furniture selection and layout with the Court provided audiovisual systems and technology.

5. E.2 Signage Plans: The Contractor shall prepare Signage Plans showing the signage planning and selection on each Court-occupied floor or area of the new facility, where signage planning is being provided. Floor plan base drawings of the new facility will be provided to the Court POC in hard copy, and electronic copy provided to the Court POC as well.

The Contractor, in turn, shall:

5. E.2A Through meetings with Court representatives, verify functional requirements and determ-ine what signage, is required to make new space function. Help the Court with the selection of new signage items, and make recommendations, as appropriate, to achieve a coordinated and integrated final layout plan. Indicate the location of all proposed new signage on the floor plans, and in eleva-tion, and provide an identification symbol or key to identify each item of proposed new signage.

5. E.2B Review proposed signage plans with Court and agency representatives and incorporate any additional Court comments and related data into the plan(s) and elevation(s).

5. F Design Services: The Contractor shall assist the Court in any furniture and signage related design services, in compliance with Volume 16, Chapter 4 of the GUIDE including the following:

5. F.1 Conduct meeting with staff and Court units and departments to discuss policies, arrange-ments, and provisions for receiving new furniture and signage.5. F.2 Provide catalogues of GSA multiple awards schedule furniture manufacturers and provide catalogues of multiple signage man-ufacturers.

5. F.3 Analyze manufacturers’ specifications and product lines.

5. F.4 Analyze materials research and investigate availability and appropriateness of materials sys-tems and equipment.

5. F.5 Recommend furniture (includes draperies if applicable) and signage options that are within established cost ceilings in accordance with Volume 16 Chapter 4 of the GUIDE.

5. F.6 Assist in obtaining mockup(s) of furniture systems and signage from manufacturers, if ne-cessary.

5. F.7 Develop criteria for task lighting integrated with furnishing systems.

ALSBCLERK19-0006 - Page 9 of 22

5. F.8 Assist in establishing central theme concept, including materials and colors, taking into ac-count the finishes of corresponding spaces.

5. F.9 Assist in presentation of furniture systems and signage.

5. F.10 Determine type, style, size and quantity of new furniture requirements keeping in mind the Courts requirement of compatibility with existing furniture that is to be reused.

5. F.11 Provide furniture and signage design manual, including legend and specifications.

5. F.12 Where the installation of Records, storage shelving or other systems requires attachment to walls or ceilings identify the size and location of seismic bracing and all connections, as required.

5. F.13 Provide cost estimate range and budget to the Court POC for review and approval.

5. F.14 Assist in presentation of furnishing and signage plans, analysis and recommendations to the Clerk of Court, or their project designee.

5. F.15 Assist in project administration functions consisting of Schematic Design; consultation;

Meeting Minutes; Design Development; research; and communications.

5. F.16 Assist in project schedule services consisting of establishing a tentative schedule for de-cision-making, design, documentation, contracting/bid analysis, and construction administration during installation.

5. F.17 Provide coordination with the furniture selections and the Court IT and AV selections.

5. G Furniture and Signage Scope of Work: The Contractor shall assist the Court and in defining the SOW to be used in the Invitation for Bids (IFB). This SOW shall be prepared in accordance with the GUIDE to Judiciary Policies, Volume 16, Chapter 4 and the Federal Acquisition Regula-tions (FAR). The Contractor will assist in providing:

5. G.1 Computer-assisted furniture layout plans and details.

5. G.2 Details for task lighting to be integrated with furniture systems.

5. G.3 A project manual containing master specifications for acquisitions of new furniture and re-pairing and refurbishing existing furniture.

5. G.4 Details and specifications for custom millwork, if applicable.

5. G.5 Provide cost estimate.

5. H Invitation for Bids (IFB) Assistance: The Contractor shall assist the Court POC in all mat-ters regarding the SOW, and responses by the bidders, including:

5. H.1 Provide technical assistance to the Government, if necessary, at pre-bid conferences.

5. H.2 Provide technical assistance to the Government in responding to questions from bidders or other interested parties pertaining to the IFB specifications.5. H.3 Assist the Government in issuing amendments to clarify the SOW.

5. H.4 Assist the Government in reviewing bids for adherence to specifications and project require-

ALSBCLERK19-0006 - Page 10 of 22 ments.

5. I Project Administration Services: The Contractor shall assist the Court POC in the adminis-tration of the FAP and the SAP following award, including:

5. I.1 Prepare progress reports and related communications for submission to the Court.

5. I.2 Conduct on-site field observations, consisting of visits to the site at intervals of one week, or as agreed to in writing, to determine if the work is proceeding in accordance with the FAP and

SAP.

5. I.3 Prepare and distribute drawings and specifications to describe work to be added, deleted or modified.

5. I.4 Prepare amendments to the bid specifications, if required.

5. I.5 Monitor the contract(s), and certify that the work, or a designated portion thereof, is suffi-ciently complete and in conformance with the specifications. This shall consist of detailed inspec-tions; preparing “punch lists”; reviewing contract files; and final inspection(s) with the Court POC to verify completion of the work.

5. I.6 Conduct an inspection with the Court POC after award to verify final punch list items and completion of the work, before warranty expiration (if applicable).

5. I.7 The Contractor shall notify the Government of problems that affect or potentially affect the FAP and SAP contract. For each problem encountered, the Contractor shall furnish a written report to the Court POC within twenty-four (24) hours after the identification of the problem.

5 I.8 Provide an integrated schedule that reflects furniture IT and AV installation, base buildings schedules and furniture installation schedule.

5 I.9 Provide coordination meeting with the move occupancy coordination services team to re-view furniture plans and schedule.

6. GENERAL TASKS AND PROCEDURES

6. A All Contractor deliverables are to be simultaneously delivered to the Court POC and all agency representatives.

6. B Should it be desired by the Contractor to have access to the interior of the U.S. Courthouse with a camera to take photographs as part of this scope of work, even if only to take exterior shots from within the building, a request must be made to the Court POC in writing and in advance of taking photographs. The Contractor shall complete all information under each section of the stand-ardized letter and send the completed letter to the Court POC for Court approval. The Contractor shall have on their person, the signed permission letter when entering the courthouse and when tak-ing photographs.

6. C An integral part of each task included is the identification of all items included in any docu-ments or identified in conversation(s) that are “above-standard” as described in the GUIDE or the USCDG, or furniture that is not listed on GSA schedule or GSA contract. Should “above-standard” or unlisted items be identified or discussed, the Contractor shall notify the Court POC in writ-ing. The notification must provide a general explanation including, but not limited to, who made the request(s), what item(s) is/are in question, when the request was made, where the item(s) is/are

ALSBCLERK19-0006 - Page 11 of 22 intended to be placed, why the action is necessary, how the action may be done, estimated cost(s);

and any other details and/or justifications necessary to convey the reason behind the necessity for the “above- standard” or unlisted furniture request.

7. DELIVERABLES

A ‘typical” FAP document deliverable consists of a bound 8 ½" x 11" white paper “booklet,” com-plete with covers and information identifying the Court, project, location, etc., which contains the Existing Furniture Inventory, Furniture Acquisition Plan, Furniture Acquisition Schedule, and Fur-niture Disposition Plan narrative and spreadsheet information. This is typically accompanied by a separately bound white paper companion document, no larger than 11"x17" in size, containing the Furniture Floor Plans and other drawing information supporting the narrative “booklet.” It is re-commended that the Contractor follow this general format, however, the Contractor is free to de-termine the exact format to facilitate the best possible presentation of the FAP information. A ‘typical” SAP document deliverable consists of a bound 8 ½" x 11" white paper “booklet,” com-plete with covers and information identifying the Court, project, location, etc., which contains the Signage Acquisition Plan, and Signage Acquisition Schedule.

This is typically accompanied by a separately bound white paper companion document, no larger than 11"x17" in size, containing the Floor Plans and other drawing information (elevations, etc..)

supporting the narrative “booklet.” It is recommended that the Contractor follow this general format, however, the Contractor is free to determine the exact format to facilitate the best possible presentation of the SAP information. The Court POC will require electronic copies of all compon-ents of the FAP and SAP Schedule, as well as all correspondence, communication, meeting minutes, etc. generated by the Contractor as a result of their work. The Contractor shall arrange with the Court POC as to the spreadsheet and word processing software to use, whether it is Mi-crosoft (MS) Access, MS Excel, MS Word, WordPerfect, Quattro Pro, etc. Drawings and floor plans will be deliverable using the REVIT version used on the construction project. All electronic deliverables are ultimately due on CD’s and convertible to the AutoCadd version used by the Courts. Transmission of documents via the Internet if possible, is permissible. The Contractor should verify these arrangements with all parties.

7. A DRAFT Furniture Acquisition Plan (Sections 5.B, 5.C, 5.D, 5.E and 5.F). These deliver-ables are due to be determined upon award.

7. A.1 Provide an electronic copy of the DRAFT Furniture Acquisition Plan to the Court POC.

7. A.2 Provide to the Court POC one (1) bound white paper copy of the DRAFT Furniture Acquisi-tion Plan, with tabbed sections for easy review. The Furniture Floor Plan component (Section 5.E) shall consist of blue or black-line bound drawings, and one electronic CAD file.

7. A.3 The completion of the DRAFT FAP constitutes a fifteen percent (15%) completion.

7. B FINAL Furniture Acquisition Plan (Sections 5.B, 5.C, 5.D, 5.E and 5.F). These deliver-ables are due to be determined upon award.

7. B.1 Provide an electronic copy of the FINAL Furniture Acquisition Plan to the Court POC.

7. B.2 Provide to the Court POC one (1) bound white paper copy of the Furniture Acquisition Plan, with tabbed sections for easy review. The Furniture Floor Plan component (Section 5.E) shall consist of blue or black-line bound drawings, and one (1) electronic CAD file.

7. B.3 The completion of the FINAL FAP constitutes a twenty five percent (25%) completion.

7. C Furniture Scope of Work (Section 5.G). These deliverables are due within three (3) weeks of the completion and submission of the FINAL FAP.

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7.C.1 The completion of the FINAL Furniture Scope of Work constitutes a five percent (5%) com-pletion of the Task Order.

7. D DRAFT Signage Acquisition Plan (Sections 5.B, 5.C, 5.D, 5.E and 5.F). These deliver-ables are due to be determined upon award.

7. D.1 Provide an electronic copy of the DRAFT Signage Acquisition Plan to the Court POC.

7. D.2 Provide to the Court POC one (1) bound white paper copy of the DRAFT Signage Acquisi-tion Plan, with tabbed sections for easy review. The Signage Plan component (Section 5.E) shall consist of blue or black-line bound drawings, and one electronic CAD file.

7. D.3 The completion of the DRAFT SAP constitutes a four percent (4%) completion.

7. E FINAL Signage Acquisition Plan (Sections 5.B, 5.C, 5.D, 5.E and 5.F). These deliver-ables are due to be determined upon award.

7. E.1 Provide an electronic copy of the FINAL Signage Acquisition Plan to the Court POC.

7. E.2 Provide to the Court POC one (1) bound white paper copy of the Furniture Acquisition Plan, with tabbed sections for easy review. The Signage Floor Plan component (Section 5.E) shall consist of blue or black-line bound drawings, and one (1) electronic CAD file.

7. E.3 The completion of the FINAL SAP constitutes an eight percent (8%) completion.

7. F Signage Scope of Work (Section 5.G). These deliverables are due within three (3) weeks of the completion and submission of the FINAL SAP.

7. F.1 The completion of the FINAL Signage Scope of Work constitutes a three percent (3%) com-pletion of the Task Order.

7. G Project Administration Services (Section 5.I). It is not anticipated that these deliverables will be complete, as noted above, until after award and building occupancy by the Court.

7. G.1 The completion of Project Administration Services will constitute a ten percent (10%) com-pletion.

Section D - Packaging and Marking

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

2-45 Packaging and Marking AUG 2004

Section E - Inspection and Acceptance

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

5-10 Inspection of Professional Services OCT 2010

2-5B Inspection of Services APR 2013

Section F - Deliveries or Performance

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Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

2-60 Stop-Work Order JAN 2010

2-75 Liquidated Damages JAN 2003

Section G - Contract Administration Data

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

6-20 Insurance-Work On or Within a Judiciary Facility APR 2011

7-125 Invoices APR 2011

7-1 Contract Administration JAN 2003

(a) The contracting officer and contracting officer's representative for the contract will be the judiciary's primary points of contact during the performance of the contract. The contracting officer responsible for the administra-tion of this contract will provide a cover letter providing the contracting officer's name, business address, e-mail address, and telephone number. Written communications from the contractor shall make reference to the con-tract number and shall be mailed to the address provided in the cover letter. Communications pertaining to con-tract administration matters will be addressed to the contracting officer.

(b) Notwithstanding the contractor's responsibility for total management during the performance of this con-tract, the administration of this contract will require the maximum coordination between the judiciary and the contractor. All contract administration will be effected by the contracting officer except as may be re-delegated.

In no event will any understanding or agreement, contract modification, change order, or other matter in devi-ation from the terms of this contract between the contractor and a person other than the contracting officer be effective or binding upon the judiciary. All such actions shall be formalized by a proper contractual document executed by the contracting officer.

(END)

7-5 Contracting Officer's Representative APR 2013

(a) Upon award, a contracting officer's representative (COR) may be appointed by the contracting officer. The COR will be responsible for coordinating the technical aspects of this contract and inspecting products/services furnished hereunder; however, the COR will not be authorized to change any terms and conditions of the result-ant contract, including price.

(b) The COR, if appointed, may be assigned one or more of the following responsibilities:

(1) monitoring the contractor's performance under the contract to ensure compliance with technical require-ments of the contract;

(2) notifying the contracting officer immediately if performance is not proceeding satisfactorily;

(3) ensuring that changes in work under the contract are not initiated before written authorization or modifica-tion is issued by the contracting officer;

(4) providing the contracting officer a written request and justification for changes;

(5) providing interpretations relative to the meaning of technical specifications and technical advice relative to contracting officer's written approvals, and

(6) providing general technical guidance to the contractor within the scope of the contract and without constitut-ing a change to the contract.

(END)

7-10 Contractor Representative JAN 2003

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(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name: ___________________________________________________________________________ Address: ___________________________________________________________________________ Telephone: ___________________________________________________________________________ Email: ___________________________________________________________________________ Fax: ___________________________________________________________________________

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be respons-ible for all contract administration issues relative to this contract, and shall have full authority to act for and leg-ally bind the contractor on all such issues.

(END)

Section H - Special Contract Requirements

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

7-45 Travel APR 2013

1-1 Employment by the Government JAN 2003

2-65 Key Personnel APR 2013

3-75 Limited Criminal Background Suitability Check JAN 2003

Section I - Contract Clauses

Clause(s) Incorporated By Reference, see Clause B-5 Clause Title Date

7-215 Notification of Ownership Changes JAN 2003

CT-4 Judiciary Open Market Clauses (Services) NOV 2014

B-20 Computer Generated Forms JAN 2003

2-20C Warranty of Services JAN 2003

2-80 Judiciary Property JAN 2003

3-1 Contractor Use of Mandatory Sources of Products or Services JUN 2012

3-25 Protecting the Judiciary's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2014

3-35 Covenant Against Contingent Fees JAN 2003

3-40 Restrictions on Subcontractor Sales to the Judiciary JUN 2014

3-45 Anti-Kickback Procedures JUN 2012

3-50 Cancellation, Rescission, and Recovery of Funds for Illegal or

Improper Activity

JUN 2012

3-55 Price or Fee Adjustment for Illegal or Improper Activity JUN 2012

3-105 Audit and Records APR 2011

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Clause Title Date

3-120 Order of Precedence JAN 2003

7-20 Security Requirements APR 2013

7-30 Public Use of the Name of the Federal Judiciary JUN 2014

7-35 Disclosure or Use of Information APR 2013

7-40 Judiciary-Contractor Relationships JAN 2003

7-85 Examination of Records JAN 2003

7-110 Bankruptcy JAN 2003

7-130 Interest (Prompt Payment) JAN 2003

7-135 Payments APR 2013

7-140 Discounts for Prompt Payment JAN 2003

7-25 Indemnification AUG 2004

1-10 Gratuities or Gifts JAN 2010

1-15 Disclosure of Contractor Information to the Public AUG 2004

1-5 Conflict of Interest AUG 2004

3-160 Service Contract Act of 1965 JUN 2012

3-175 Fair Labor Standards Act and Service Contract Act-Price

Adjustment (Multiple Year and Option Contracts)

JUN 2012

3-205 Protest after Award JAN 2003

4-90 Limitation of Funds APR 2013

5-1 Payments under Personal and Professional Services Contracts APR 2013

5-20 Records Ownership JAN 2003

5-5 Nondisclosure (Professional Services) JAN 2003

6-70 Work for Hire JAN 2003

2-50 Continuity of Services JAN 2003

7-120 Availability of Funds for the Next Fiscal Year JAN 2003

7-150 Extras JAN 2003

B-5 Clauses Incorporated by Reference OCT 2010

This procurement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

(END)

Section J - List of Attachments

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Identifier Title Date Number of Pages

1 AO213 07/18/2019

Section K - Representations, Certifications and Other Statements of Offerors or Respondents

3-20 Certification Regarding Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters

APR 2011

(a) (1) The offeror certifies, to the best of its knowledge and belief, that:

(i) the offeror and/or any of its principals:

(A) are __ are not __ presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any federal agency;

(B) have __ have not __, within the three-year period preceding this offer, been convicted of or had a civil judg-ment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, at-tempting to obtain, or performing a public (federal, state, or local) contract or subcontract; violation of federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating federal criminal tax laws, or receiving stolen property;

(C) are __ are not __ presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision;

(D) have __ have not __, within a three-year period preceding this offer, been notified of any delinquent federal taxes in an amount that exceeds $3,000 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liablity is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial chal-lenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. § 6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should be taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C.. § 6320 entitling the taxpayer to request a hearing with the IRS Office of Ap-peals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a fi-nal tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the tax-payer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C. § 6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

(iv) The taxpayer has filed for bankrupty protection. The taxpayer is not delinquent because enforced collec-tion action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

ii. The offeror __ has __ has not, within a three-year period preceding this offer, had one or more contracts ter-minated for default by any federal agency.

(2) "Principal," for the purposes of this certification, means an officer; director; owner; partner; or a person hav-ing primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division, or business segment, and similar positions).

ALSBCLERK19-0006 - Page 17 of 22

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. § 1001.

(b) The offeror shall provide immediate written notice to the contracting officer if, at any time prior to contract award, the offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the offeror's responsibility. Failure of the offeror to furnish a certification or provide such ad-ditional information as requested by the contracting officer may render the offeror nonresponsible.

(d) Nothing contained in the foregoing will be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and inform-ation of an offeror is not required to exceed that which is normally possessed by a prudent person in the ordin-ary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the offeror knowingly rendered an erroneous certi-fication, in addition to other remedies available to the judiciary, the contracting officer may terminate the con-tract resulting from this solicitation for default.

(END)

3-30 Certificate of Independent Price Determination JAN 2003

(a) The offeror certifies that:

(1) the prices in this offer have been arrived at independently, without, for the purpose of restricting competi-tion, any consultation, communication, or agreement, with any other offeror or with any competitor relating to:

(A) those prices;

(B) the intention to submit an offer; or

(C) the methods or factors used to calculate the prices offered.

(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indir-ectly, to any other offeror or contract award unless otherwise required by law; and

(3) no attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition.

(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:

(1) is the person in the offeror's organization responsible for determining the prices in this offer, and that the signatory has not participated, and will not participate, in any action contrary to paragraphs( (a)(1) through (a)(3) of this provision; or

(2) (i) has been authorized, in writing, to act as agent for the following principals in certifying that those prin-cipals have not participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this provision…