Amended Solicitation for Construction Management (draft 30MAY25).pdf

Amended Request for Quotation

RFQ number: ALND25-008

Quotes due no later than: 4:00 p.m. CST, June 13, 2025

Provide quotes to: Andrea Southern at andrea_southern@alnd.uscourts.gov

The U.S. District Court for the Northern District of Alabama requests open market quotes to assist the U.S. District Court for the Northern District of Alabama as a construction project manager for a courthouse security construction project in Birmingham, Alabama. This courthouse construction project is anticipated to take 180 days from mobilization to substantial completion, but this award may include monthly extensions beyond the initial term to oversee punch list and warranty items. Bids should reflect costs associated only with the initial term of 180 days. The primary requirements are as follows:

• Provide a project coordinator, experienced in the administration and supervision of federal building construction according to General Services Administration (GSA) guidelines, including, but not limited to, scheduling and sequencing of work, oversight of work progress, inspections and tests, material and system compatibility, coordinating access to workspaces, facilitation of the submission of reports in GSA project management systems, and adherence to appropriate safety/health programs.

• Coordinate construction operations included in the various sections of the Final Construction Documents to provide an efficient and orderly final product.

• Consult on construction progress, quality of workmanship and materials, and identified concerns. Ensure that Court requirements are met by contractors in accordance with the U.S. Courts Design Guide, GSA guidelines, and applicable Judiciary policies.

• Participate in construction planning and help to mitigate or resolve any adverse effects.

• Coordinate related project security system issues with the U.S. Marshals Service.

• Provide technical advice and recommendations to the judges and the Clerk to assist in assessing construction progress and defining further construction needs.

• Coordinate efforts of various entities to ensure timely accomplishment of successive construction phases. Coordinate periodic meetings with concerned parties to review construction progress, discuss problems, and develop solutions.

• Make recommendations regarding deviations from schedule and actions which alter operational characteristics of the project.

• Coordinate clean construction and material conservation in the conduct of construction operations, including any reasonable material salvage throughout contract performance.

• Ensure the completeness and timeliness of project delivery.

• Perform other related duties, as required.

Final Construction Documents set the framework and general scope of work for the underlying construction project for which construction management services are needed. Due to the sensitivity of courthouse drawings and the Court’s strict security standards, the Final Construction Documents are not included with this Request for Quotation. However, the Final mailto:andrea_southern@alnd.uscourts.gov

Construction Documents will be provided to all potential bidders, upon request. All bidders may also request a site visit and will be accommodated.

General Quotation Submission Instructions:

Using the Quote Sheet provided, email your quote no later than the date and time specified above. Late quotes will not be considered unless the Judiciary, in its own discretion, determines that considering a late quote is in the Judiciary’s best interest and will not result in undue delay.

Additional Technical Quotation Submission Requirements:

On-Site Team Leader. Bidders shall provide an On-site Project Manager to be physically present at the work site as necessary to oversee ongoing, on-premises work. The contractor must identify in its submission the name of the On-Site Project Manager and the amount of state or federal government experience of that individual. Failure to provide this information may result in a quotation being determined technically unacceptable.

Work Hours and Noise Limitations. This RFQ assumes weekday work between 7 a.m. and 7 p.m. CST. Bidders shall detail costs associated with those weekday working hours and any weekend premiums, separately, which will be considered in the price evaluation.

The US District Court, for the Northern District of Alabama intends to make an award based on the lowest priced, technically acceptable quote.

Technical Evaluation:

Technical acceptability will include an assessment of each bidder’s ability to meet the primary requirements listed above and additional information detailed in the Additional Technical Quotation Submission Requirements.

Price Evaluation:

All labor, equipment, materials, disposal, travel, installation, and any additional, distinct costs must be itemized on the Quote Sheet. Add additional rows, as needed. Payment terms will be considered Net 30 unless more favorable terms are offered. The Contracting Officer will evaluate itemized pricing for fairness and reasonableness.

Period of Performance:

The period of performance shall start on the date of the award and end within one-hundred and eighty (180) days of the date of the award.

The place of performance will be Hugo L. Black Courthouse, 1729 5th Avenue North, Birmingham, Alabama 35203.

Sincerely, Andrea Southern Procurement Specialist

Quote Sheet for RFQ ALND25-008

Instructions for Quoter:

Provide the information requested here and below at Clause 7-10

Company name:

DUNS number or UEI:

Discount terms, if other than Net 30:

Instructions for Quoter:

Fill in the unit price and extended price for each item.

Fill in the grand total amount.

Item

Description

Qty

Unit of Issue

Unit Price ($)

Extended Price ($)

1 Labor 2 Equipment 3 Materials 4 Disposal

GRAND TOTAL: $

TERMS AND CONDITIONS

In addition to the terms and conditions in the base contract, to the extent that the contract allows, the following judiciary terms and conditions are also incorporated into this request and will be included in the resulting order.

SOLICITATION PROVISIONS

Provision 3-5, Taxpayer Identification and Other Offeror Information (APR 2011)

(a) Definitions.

"Taxpayer Identification (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a social security number or an employer identification number.

(b) All offerors shall submit the information required in paragraphs (d) and (e) of this provision to comply with debt collection requirements of 31 U.S.C. §§ 7701(c) and 3325(d), reporting requirements of 26 U.S.C. §§ 6041, 6041A, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements, the failure or refusal by the offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

https://www.law.cornell.edu/uscode/text/31/7701#c https://www.law.cornell.edu/uscode/text/31/3325#d https://www.law.cornell.edu/uscode/text/26/6041 https://www.law.cornell.edu/uscode/text/26/6041A

(c) The TIN may be used by the government to collect and report on any delinquent amounts arising out of the offeror's relationship with the government (31 U.S.C. § 7701(c)(3)). If the resulting contract is subject to payment recording requirements, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN.

(d) Taxpayer Identification Number (TIN): ______________________________

[ ]TIN has been applied for.

[ ]TIN is not required, because:

[ ]Offeror is a nonresident alien, foreign corporation or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States;

[ ]Offeror is an agency or instrumentality of a foreign government;

[ ]Offeror is an agency or instrumentality of the federal government.

(e) Type of Organization:

[ ]sole proprietorship;

[ ]partnership;

[ ]corporate entity (not tax-exempt);

[]corporate entity (tax-exempt);

[ ]government entity (federal, state or local);

[ ]foreign government;

[ ]international organization per 26 CFR 1.6049-4;

[ ]other

(f) Contractor representations.

The offeror represents as part of its offer that it is [___], is not [___] 51% owned and the management and daily operations are controlled by one or more members of the selected socio-economic group(s) below:

[ ]Women Owned Business [ ]Minority Owned Business (if selected then one sub-type is required)

[ ]Black American Owned [ ]Hispanic American Owned [ ]Native American Owned (American Indians, Eskimos, Aleuts, or Native Hawaiians) [ ]Asian-Pacific American Owned (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru) [ ]Subcontinent Asian (Asian-Indian) American Owned (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal) https://www.law.cornell.edu/uscode/text/31/7701#c_3 https://www.law.cornell.edu/cfr/text/26/1.6049-4

[ ]Individual/concern, other than one of the preceding.

(end)

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

The following provisions marked with an ‘X’ are incorporated by reference:

2-15 Warranty Information (JAN 2003) 2-70 Site Visit (JAN 2003) 2-85A Evaluation Inclusive of Options (JAN 2003) 2-85B Evaluation Inclusive of Options (JAN 2003) 2-85C Evaluation of Options Exercised at Time of Contract Award (JAN 2003) 3-185 Evaluation of Compensation for Professional Employees (JAN 2003) 4-155 Alternate Awards (JUN 2014) 4-165 Price Proposal Instruction – Multi-Year Contract (JUN 2014)

X 5-25 Identification of Uncompensated Overtime (JAN 2003)

CONTRACT/ORDER CLAUSES

Applicable to both the solicitation and contract/order

Clause 1-5, Conflict of Interest (AUG 2004)

(a) The contractor specifically agrees that there is no conflict of interest arising from the services to be provided under this agreement. The contractor further agrees that no employee, principal, or affiliate is in any such conflict.

(b) Work under this contract may create a future conflict of interest that could prohibit the contractor from competing for, or being awarded, future judiciary contracts. The following examples illustrate situations in which questions concerning potential conflicts of interest may arise:

(1) Unequal Access to Information Access to internal judiciary business information as part of the performance of a contract that could provide the contractor a competitive advantage in a later competition for another judiciary contract. Such an advantage could easily be perceived as unfair by a competing vendor who is not given similar access to the relevant information.

(2) Competitive Advantage http://www.uscourts.gov/procurement.aspx

The contractor, under a prior or existing contract, participates in defining or preparing the requirements or documents that are involved in a subsequent procurement where the contractor may be a competitor. This includes, but is not limited to, defining the requirements, preparing an alternatives analysis, drafting the statement of work or specifications, or developing the evaluation criteria.

(3) Impaired Objectivity The contractor is required to assess or evaluate products or services produced or performed by the contractor or one of its business divisions, subsidiaries, or affiliates, or any entity with which it has a significant financial relationship. The contractor’s ability to render impartial advice could be undermined by the contractor’s financial or other business relationship with the entity being evaluated.

The contractor agrees to immediately notify the contracting officer, in writing, if an actual or potential conflict of interest arises, including any of the above and if a non-judiciary client requests or receives any professional advice, representation, or assistance regarding the judiciary.

The judiciary reserves the right to preclude a contractor from participating in a procurement, refuse to permit the contractor to undertake any conflicting agreements with non-judiciary clients, or terminate this contract without cost to the judiciary in the event the contracting officer determines a conflict of interest exists and cannot be avoided or mitigated.

(end)

Clause 2-20-C, Warranty of Services (JAN 2003)

(a) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the judiciary by which the judiciary assumes for itself, or as an agent of another, approves specific services, as partial or complete performance of the contract.

(b) Notwithstanding inspection and acceptance by the judiciary or any provision concerning the conclusiveness thereof, the contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The contracting officer will give written notice of any defect or nonconformance to the contractor [contracting officer will insert the specific period of time in which notice will be given to the contractor; e.g., "within 30 days from the date of acceptance by the judiciary"; within 1000 hours of use by the judiciary;" or other specified event whose occurrence will terminate the period of notice, or combination of any applicable events or period of time]. This notice will state either

(1) that the contractor shall correct or re-perform any defective or nonconforming services;

or

(2) that the judiciary does not require correction or re-performance.

(c) If the contractor is required to correct or re-perform, it shall be at no cost to the judiciary, and any services corrected or re-performed by the contractor shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform, the contracting officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the judiciary thereby, or make an equitable adjustment in the contract price.

(d) If the judiciary does not require correction or re-performance, the contracting officer will make an equitable adjustment in the contract price.

(end)

Clause 2-65, Key Personnel (APR 2013)

(a) Individuals identified below as key personnel and accepted for this contract are expected to remain dedicated to this contract. However, in the event that it becomes necessary for the contractor to replace any of the individuals designated as key personnel, the contractor shall request such substitutions in accordance with this clause. Substitution of key personnel will be considered under the following circumstances only:

(1) All substitutes shall have qualifications at least equal to those of the person being replaced.

(2) All appointments of key personnel shall be approved in writing by the contracting officer, and no substitutions of such personnel shall be made without the advance written approval of the contracting officer.

(3) Except as provided in paragraph (4) of this clause, at least 30 days (60 days if security clearance is required) in advance of the proposed substitution, all proposed substitutions of key personnel shall be submitted in writing to the contracting officer, including the information required in paragraph (5) of this provision.

(4) The following identifies the requirements for situations where individuals proposed as key personnel become unavailable because of sudden illness, death or termination of employment. The contractor shall within 5 work days after the event, notify the contracting officer in writing of such unavailability. If the event happens after award, the contracting officer will determine if there is an immediate need for a temporary substitute and a continuing requirement for a permanent substitute for the key personnel position. The contracting officer will promptly inform the contractor of this determination. If the contracting officer specifies that a temporary substitute is required, the contractor shall as soon as is practical identify who will be performing the work as a temporary substitute. The temporary substitute will then start performance on a date mutually acceptable to the contracting officer and the contractor. Within 15 work days following the event, if the contracting officer specifies that a permanent substitute is required, the contractor shall submit, in writing, for the contracting officer’s approval, the information required in (5) and (6) below, for a proposed permanent substitute for the unavailable individual. The approval process will be the same as (7) below.

(5) Request for substitution of key personnel shall provide a detailed explanation of the circumstances necessitating substitution, a resume of the proposed substitute, and any other information requested by the contracting officer to make a determination as to the appropriateness of the proposed substitute’s qualifications. All resumes shall be signed by the proposed substitute and his/her formal (per company accepted organizational chart) direct supervisor or higher authority.

(6) As a minimum (or as otherwise specified in the solicitation), resumes shall include the following:

(a) name of person;

(b) functional responsibility;

(c) education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours);

(d) citizenship status;

(e) experience including, in reverse chronological order for up to ten years, area(s) or work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held including specific experience related to the requirements of this contract; and

(f) certification that the information contained in the resume is correct and accurate (signature of key person and date signed, and signature of the supervisor or higher authority and date signed will be accepted as certification).

(7) The contracting officer will promptly notify the contractor in writing of his/her approval or disapproval of all requests for substitution of key personnel. All disapprovals will require re-submission of another proposed substitution within 15 days by the contractor.

(b) The following individuals are designated as key personnel under this contract:

(end)

Clause 5-5, Non-disclosure (Professional Services) (JAN 2003)

The contractor acknowledges that confidential information might be generated or made available during the course of performance of this agreement. In addition to the restrictions on disclosure established under the contractor's code of ethics, the contractor specifically agrees not to disclose any information received or generated under this contract, unless its release is approved in writing by the contracting officer. The contractor further agrees to assert any privilege allowed by law and to defend vigorously judiciary rights to confidentiality.

(end)

Clause 5-10, Inspection of Professional Services (SEP 2010)

(a) The contracting officer may, at any time or place, inspect the services performed and the products delivered, including documents and reports. The contracting officer may reject any products or services that do not meet the highest standards of professionalism, no matter what type of contract is employed, and in addition to any specific standards of quality set out in this agreement. No payment will be due for any products or services rejected under this clause.

(b) Acceptance of any product or service does not relieve the contractor of the duties imposed by contractor's code of professional ethics. The contractor remains liable for the period allowed under federal law for claims by the United States, for any errors or omissions occurring during performance. All partners or principals agree that they will be jointly and severally liable for such errors and omissions.

Clause 5-20, Records Ownership (JAN 2003)

Notwithstanding any state law providing for retention of rights in the records, the contractor agrees that the judiciary may, at its option, demand and take without additional compensation all records relating to the services provided under this agreement. The contractor shall turn over all such records upon request but may retain copies of documents produced by the contractor.

(end)

Clause 6-20, Insurance – Work On or Within a Judiciary Facility (APR 2011)

(a) The contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the following kinds and minimum amounts of insurance:

(1) Workman's Compensation and Employee's Liability Insurance The contractor shall comply with applicable federal and state workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy. Employer's liability coverage of at least $100,000 per incident is required.

(2) Automobile Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person; $500,000 per occurrence for bodily injury; and $20,000 per occurrence for property damage.

(3) General Liability Insurance The contractor shall have coverage at a minimum of $200,000 per person and $500,000 per occurrence for death or bodily injury and $20,000 per occurrence for property damage.

(4) Self-Insurance If the contractor has been approved to provide a qualified program of self insurance, the contractor must submit any proposed changes to the program to the contracting officer for approval.

(b) Prior to beginning performance under this contract, the contractor shall provide the insurance carrier certification of the above minimum amounts.

(c) The maintenance of insurance coverage as required by this clause is a continuing obligation, and the lapse or termination of insurance coverage without replacement coverage being obtained will be grounds for termination for default.

(d) The certification evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the judiciary's interest shall not be effective:

(1) for such period as the laws of the state in which this contract is to be performed prescribe; or

(2) until 30 days after the insurer or the contractor gives written notice to the contracting officer, whichever period is longer.

(e) The contractor shall insert the substance of this clause, including this paragraph (e), in subcontracts under this contract that require work in a judiciary facility and shall require subcontractors to provide and maintain the required insurance. The contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the contracting officer upon request.

(end)

Clause 7-10, Contractor Representative (JAN 2003)

(a) The contractor's representative to be contacted for all contract administration matters is as follows (contractor complete the information):

Name:

Address:

Telephone:

E-mail:

Fax:

(b) The contractor's representative shall act as the central point of contact with the judiciary, shall be responsible for all contract administration issues relative to this contract, and shall have full authority to act for and legally bind the contractor on all such issues.

(end)

Clause 7-125, Invoices (APR 2011)

(a) Invoices shall be submitted to the address (physical or e-mail) specified in this contract and in accordance with any schedule for payments set forth elsewhere under this contract.

(b) The office that will make payments due under this contract will be designated in the contract at the time of contract award.

(c) To constitute a proper invoice, the billing document shall include the following information and/or attached documentation:

(1) name of business concern and such business’s Taxpayer Identification Number;

(2) period(s) covered by invoice and invoice date;

(3) purchase order or contract number or other authorization for delivery of property or services, e.g., delivery/task order number for orders under indefinite delivery contracts;

(4) for each line item — general description of product delivered or services rendered, measured unit, and associated price;

(5) any applicable payment discount terms;

(6) total amount billed;

(7) a subtotal of any and all fees or credits applied to the invoice;

(8) an amount due (if any) or credit balance;

(9) name (where practicable), title, phone number, fax number, and complete mailing address of the responsible official to whom payment is to be sent. The “remit to” address shall correspond to the remittance address in the contract;

(10) other substantiating documentation or information as required by the purchase/delivery/task order or contract;

(11) all follow-up invoices shall be marked “Duplicate of Original.” Contractor questions regarding payment information or check identification shall be directed to the relevant paying authority specified in the contract.

(end)

Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

The following clauses marked with an ‘X’ are incorporated by reference:

2-5B Inspection of Services (APR 2013) 2-20A Incorporation of Warranty (JAN 2003) 2-40B Delivery of Excess Quantities (JAN 2003) 2-50 Continuity of Services (JAN 2003) 2-55 Privacy or Security of Safeguards (JAN 2003) 2-80 Judiciary Property (JAN 2003) 2-90C Option to Extend Services (APR 2013) 2-90D Option to Extend the Term of the Contract (APR 2013) 2-110 Option to Purchase Equipment (JAN 2003) 2-115 Alternate I (OCT 2006) 2-125 Security for Advance Payment (APR 2013) 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013) 2-135 Acquisition of EPEAT®-Registered Personal Computer Products (MAR 2019) 2-140 Judiciary IT Security Standards (APR 2013) 3-1 Contractor Use of Mandatory Sources of Products or Services (JUN 2012)

X 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases (JUN 2014) 4-150 Cancellation Under Multi-Year Contracts (JUN 2014)

X 5-1 Payments under Personal and Professional Services Contracts (APR 2013) 5-30 Authorization and Consent (JAN 2003) 5-30 Alternate I (JAN 2003) 6-10 Deposit of Assets Requirements (APR 2013) 6-15 Deposit of Assets Instead of Surety Bonds (JAN 2003) 6-65 Rights in Data – Special Works (JAN 2010) 6-75 Rights to Data in an Offer (APR 2013) 6-80 Rights in Data – Existing Works (JAN 2010) 6-90 Notice and Assistance Regarding Patent and Copyright Infringement (APR

2010) 6-110 Deferred Ordering of Technical Data or Computer Software (JUN 2014)

X 7-1 Contract Administration (JAN 2003) X 7-5 Contracting Officer's Representative (APR 2013) http://www.uscourts.gov/procurement.aspx

X 7-15 Observance of Regulations/Standards of Conduct (JAN 2003) X 7-25 Indemnification (AUG 2004) 7-45 Travel (APR 2013) 7-55 Contractor Use of Judiciary Networks (JUN 2014) 7-70 Judiciary Property Furnished "As Is" (APR 2013) 7-95 Contractor Inspection Requirements (JAN 2003) 7-115 Availability of Funds (JAN 2003) 7-160 Limitation on Withholding of Payments (APR 2013) 7-165 Penalties for Unallowable Costs (JUN 2012) 7-170 Notice of Intent to Disallow Costs (JAN 2003) 7-180 Prohibition of Assignment of Claims (JUN 2012)

X 7-215 Notification of Ownership Changes (JAN 2003)