Almont Community Schools- Door Security Barricades RFP.pdf

Request for Proposal Door Security Barricades

Almont Community Schools 4701 Howland Rd

Almont, MI 48003 www.almontschools.org http://www.wlps.net/

GENERAL CONDITIONS

Almont Community Schools is soliciting proposals from qualified contractors/vendors for the purchase and installation of Door Security Barricades in its elementary, high school and middle school buildings.

Almont High School 4701 Howland Rd. Almont, MI 48003

Almont Middle School 4624 Kidder Rd. Almont, MI 48003

Orchard Primary 4664 Kidder Rd. Almont, MI 48003

To be considered for this contract, firms must meet the qualifications and satisfy the requirements set forth in this

Request for Proposal (“RFP”).

Proposals must be received by 12:00 noon, Friday, January 05th, 2024, at the following address:

Kimberly VonHiltmayer

Superintendent’s Office

4701 Howland Rd.

Almont, MI 48003

Proposals must be submitted in a sealed envelope clearly marked “Door Security Barricades”. Proposals submitted by facsimile or electronic mail will not be accepted. To be eligible for consideration, a proposal shall include a completed List/Description of Equipment being used form, a completed Bidding Contractor

Information form and a completed Familial Relationship Disclosure Form.

Although cost is an important factor, the school district is not obligated by any statute or regulation to award the purchase and installation of door security barricades solely on the basis of cost. Accordingly, the school district reserves the right to evaluate all proposals objectively and subjectively, and to accept or reject any or all proposals or portion thereof. Additionally, the district reserves the right to negotiate changes in services with the firm determined to have submitted the proposal that is in the best interest of the district.

This RFP constitutes specifications only for the purpose of receiving proposals for services and does not constitute an agreement for those services. It is expected that each bidder will read these specifications with care.

Failure to provide requested information or meet certain specified conditions may invalidate the proposal(s).

The information contained herein is believed to be accurate, but is not to be considered in any way a warranty.

Please direct all questions, correspondence or visitation requests to Almont Community Schools Maintenance

Director, Jason Frederick, at (810) 673-9293 or jfrederick@almontschools.org.

WITHDRAWAL OF PROPOSALS

Proposals shall remain valid for a period of forty-five (45) days after submission. Modifications to proposals will not be accepted by the district, except as may be mutually agreed upon following the acceptance of the proposal.

REQUEST FOR

PROPOSAL

Door Security Barricades

Pre-Bid Walk Through

A pre-bid walk through can be arranged by scheduling an appointment with Almont Community Schools

Maintenance Director, Jason Frederick. Appointments are available Monday through Friday, from 8:00 am to

2:00 pm, during the weekdays of December 20th through January 4th. All bidders are encouraged to schedule an appointment in order to visit and familiarize themselves with the work required for each site.

If you have any questions about this Request for Proposal, please contact Almont Community Schools

Maintenance Director, Jason Frederick, at (810) 673-9293 or jfrederick@almontschools.org.

Services Required

• Purchase and installation of door security barricades on

350 doors within the

Almont Community

Schools District which includes it’s elementary, high school and middle school

All Sites Require:

• Contractor shall invoice Almont Community Schools,

• Invoices shall be mailed to:

Almont Community Schools

Central Office – AP

4701 Howland Rd.

Almont, MI 48003

Insurance Requirements

The successful bidder agrees, at its sole cost and expense, to purchase, prior to the commencement of services, and maintain the following insurance coverage in the minimum amounts indicated below for the entire duration of the contract. The contractor shall furnish evidence of such insurances to Almont Community Schools prior to commencement of services.

Commercial General Liability Insurance: $1,000,000 per occurrence, Bodily Injury Liability and Property Damage Liability

Workers Compensation Insurance: Covering all persons engaged in work under this contract to the full statutory limits stipulated in the Michigan Workers’ Compensation Act; $500,000 per person/ $500,000 per disease/ $500,000 annual total

Motor Vehicle Liability (if the contractor, or its employees, will use motor vehicles to satisfy its responsibilities under this contract): $1,000,000 per occurrence, Bodily Injury Liability and

Property Damage Liability

In addition, the successful contractor shall include Almont Community Schools including its elected and appointed officials, employees and volunteers, as Additional Insured in writing on the certificates.

References & Company Profile

It is recommended that contractors proposing service(s) furnish a list of three (3) references with the proposal.

References may be checked as part of the review and the subsequent recommendation process. The proposal should also include a company profile, indicating business location, phone number, contact person(s), company size and how long company has been in business, as well as any other information the contractor wishes to be considered.

Other

• Proposals must include a completed List/Description of Equipment being used, Bidding Contractor

Information Form and a Familial Relationship Disclosure Form.

• At the discretion of the Maintenance Director, a sample of proposed equipment may be requested.

• Vendor/Contractor must meet the districts vendor eligibility requirements set forth in the districts vendor packet

• After reviewing the proposals, it is anticipated that Almont Community Schools will present this information to the Board of Education on Monday, January 22, 2024, for final selection and approval.

• Almont Community Schools reserves the right to reject any and all proposals, to waive any or all irregularities or informalities during the bidding process, to negotiate with any or all of the firms submitting proposals, to change or discontinue the proposal process at any time, and to select one or more proposals it believes, in its sole discretion, best suits it needs. Almont Community Schools reserves the right to award services by location, should it be in the District’s best interest to do so.

• One (1) copy of the proposal consisting of the three completed forms, detailed above, must be received no later than 12 noon on Friday, January 05th, 2024 in the Superintendent’s Office, Almont Community

Schools, 4701 Howland Rd, Almont, MI 48003. Proposals should be marked clearly on the envelope, “Door Security Barricades.” Proposals submitted by facsimile or electronic mail will not be accepted.

. List/Description of Equipment being used

Door Security Barricade

Purchase and Installation

Contractor Information

Name of Company:

Street:

City/State/Zip:

Telephone:

Website (if available):

Signature:

Name and Title:

Date:

References, please include name, company and phone number

1.

2.

3.

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Almont Community Schools Board of Education or the Superintendent. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of (the “Bidder), pursuant the familial disclosure requirement provided in the RFP for Lawn Maintenance Service, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member for the Almont Community Schools Board of Education or the Superintendent.

If such a relationship exists, please explain:

Attach additional pages if necessary.

By:

(Print Name)

(Bidder Signature)

Title: (type or print)

Date:

Subscribed and Sworn to Before Me;

This day of , 20 A.D., in and for the

County of , Michigan.

My Commission expires

Signature of Notary