Alleghany County RFP Salary Compensation Study 04-2026.docx

Alleghany County, Virginia Request for Proposals (RFP) Consulting Services for Salary & Compensation Study

sadcock@co.alleghany.va.us Address for Delivery: County of Alleghany 9212 Winterberry Ave, Suite C Covington, VA 24426 Electronic Submission: sadcock@co.alleghany.va.us

1. Introduction & Background Alleghany County invites qualified firms to submit proposals to conduct a comprehensive salary and compensation study for the County’s workforce. The County seeks to ensure its pay plan and benefits remain competitive, sustainable, and aligned with best practices, supporting recruitment, retention, and internal consistency across all departments. Additionally, we seek strategies in areas of employee retention, personnel planning, and key position succession planning.

2. Purpose & Objectives The purpose of this RFP is to engage a qualified consulting firm to:

· Conduct a local and regional market analysis of salaries and total compensation for benchmark positions;

· Evaluate and document internal consistency and pay alignment across job classes and departments;

· Formulate strategies for employee retention, personnel planning, and key position succession planning;

· Review and recommend updates to the County’s classification structure, pay ranges, compensation policies, and benefits competitiveness;

· Provide cost modeling and implementation options, including budget impacts; and

· Deliver a clear, actionable report and presentation to County leadership and the Board of Supervisors.

3. Scope of Work The tasks for this study include:

1. Project Management & Workplan;

2. Data Collection & Validation;

3. Market Benchmarking;

4. Classification & Pay Structure Review;

5. Internal Consistency Analysis;

6. Implementation Options & Costing;

7. Deliverables & Adoption Support.

4. Deliverables The selected consultant should be asked to enter into an agreement with Alleghany County to deliver the following:

1. Project Plan;

2. Benchmarking Methodology;

3. Market Survey Results;

4. Internal Consistency Analysis;

5. Classification & Pay Structure Recommendations;

6. Key strategy formulation

7. Updated Pay Ranges;

8. Cost Models;

9. Draft & Final Report;

10. Presentation Materials; and

11. Policy Templates.

5. Project Schedule & Milestones In preparing a response to this request, respondents should include a timeline detailing the following milestones with weeks to accomplish the respective milestone, starting with Week 0- Notice of Award:

1. Kickoff,

2. Data Collection,

3. Market Survey,

4. Preliminary Findings,

5. Draft Report,

6. Final Report, and

7. Implementation Support milestones.

6. Minimum Qualifications & Experience Respondents must demonstrate experience with public-sector compensation studies, knowledge of FLSA and pay practices, strong data analysis skills, and capacity to meet timelines.

7. Proposal Requirements Successful proposals will include, at a minimum:

1. Cover Letter;

2. Executive Summary;

3. Project Team;

4. Methodology & Workplan;

5. Experience & References;

6. Deliverables;

7. Schedule;

8. SWaM Participation (if applicable);

9. Rights to Data Ownership and Data Security;

10. Exceptions; and

11. Cost Proposal.

8. Cost Proposal Provide the firm’s fee and any time & materials components, including professional fees by task, hourly rates, travel expenses, optional services, and total not-to-exceed amount.

9. Evaluation & Award Alleghany County’s criteria for evaluating proposals includes:

1. Technical Approach,

2. Experience conducting similar studies in similarly-situated localities,

3. Team Qualifications,

4. Schedule, and

5. Cost Proposal.

10. Pre-Proposal Conference (Optional) If requested by several respondents, the County may schedule a virtual pre-proposal conference. Details on date, time, and a virtual link would be provided at that time.

11. Questions, Addenda & Communications Questions for clarification of the RFP must be submitted in writing by April 17, 2026 to sadcock@co.alleghany.va.us Alleghany County should provide responses by April 24, 2026. All questions and relevant responses will be provided to all known respondents.

12. Contract Terms & Conditions The contract that may result with the successful respondent to this RFP would be subject to Virginia Public Procurement Act and applicable County terms and policies, including ethics, Virginia Freedom of Information Act (FOIA) disclosures, non-discrimination, and other statutory requirements.

13. Insurance & Indemnification For coverage during the performance of the contract, the successful respondent should be able to provide, at a minimum, any and all relevant insurance coverages with a certificate of liability naming Alleghany County as an “additional insured” if requested.

15. Confidentiality, Data Security & Work Product The contracted consultant must protect confidential data; it is expected that all work products become County property.

16. Invoicing & Payment Invoices should be tied to milestones; Alleghany County utilizes a net 30 days payment of invoices.