Allegan Michigan Demolition - SOW - DRAFT.pdf

Federal Communications Commission

Allegan, Michigan Demolition

Statement of Work (SOW)

October 20, 2023

Prepared By:

United States Federal Communications Commission (FCC) Administrative Operations (AO) 45 L Street NE Washington, DC 20554

Allegan Michigan Demolition – SOW

1 INTRODUCTION

This is a non-personal services contract to provide Demolition and Renovation services to the Federal Communications Commission (FCC) Allegan Michigan (MI) Field Office Location.

2 BACKGROUND

The FCC, an independent agency of the United States Government established by the Communications Act of 1934, is charged with regulating non-Government interstate and international communications by radio, television, wire, satellite, and cable. The FCC’s jurisdiction covers the 50 states, the District of Columbia (DC), and U.S. possessions.

The FCC is led by a Chair and up to four Commissioners appointed by the President with the advice and consent of the U.S. Senate. The Commission staff is organized into seven (7) Bureaus (including the Enforcement Bureau (EB)), several offices (including OMD and the Offices of Engineering and Technology (OET), Strategic Planning & Policy (OSP), and General Counsel), and numerous field offices (including the Allegan, ME Field Office).

3 OBJECTIVES

The FCC’s objective is to obtain construction support at the FCC’s Allegan (MI) Field Office location focused on buildings and structures in the contract work area. The objective of this project is to 1) Demolish the main building, attached garage, detached garage, asphalt, and fencing and restore grounds to pre-construction condition and restore electrical and communication services fed from the main building to the HFDF Hut. It is critical to ensure that all utilities that feed the hut are re-routed directly to the hut and tested with HFDF as functional prior to disconnection/demolition and have only minimal interruption of service (both power and telco) to the HFDF hut. 2) Demolish the Storage Building and restore grounds to pre-construction condition. 3) Demolish the Old Transmitter Building and fencing and restore grounds to pre-construction condition. 4) Remove multiple wooden poles and structures, metal antenna and manhole structure and bollards.

Figure 1 – Overall Site Plan

Figure 2 – Main Building Cluster

Figure 3 – Storage & Old Transmitter Buildings

Physical Descriptions of Relevant Buildings:

The main building is a 4,080 square foot, two-story, residential style building with concrete and brick construction built in 1941. The main building contains a full concrete basement. The attached garage is a 1488 square foot cinderblock building built in 1979. The detached garage is a 630 square foot wood building built in 1941. These three buildings are located in a cluster at the end of the main driveway and are surrounded by a fenced perimeter. The fenced area is partially covered in asphalt and contains a flag pole structure.

The storage building is an approximately 500 square foot cinder block and wood building built at an unknown date. This building is located to the west of the main building cluster along the pathway to the HFDF hut.

The presumed old transmitter building is an approximately 200 square foot metal building built at an unknown date and is surrounded by a perimeter fence. This building is to the north of the building cluster and is accessible from the main highway. The building contents are unknown.

The site contains multiple wooden poles and structures to the west of the building cluster that are both upright and lying on the ground. There is an upright metal antenna to the north west of the building cluster. There is a manhole structure and bollards along the main driveway. The site also contains various debris items around the buildings.

Figure 4 - Main Building

Figure 5 – Attached Garage

Figure 6 – Detached Garage

Figure 7 – Storage Building

Figure 8 – Old Transmitter Building

Figure 9 – Manhole Structure & Bollards

Figure 10 – Wooden Poles & Structures, Metal Antenna, Flag Pole

4 SCOPE OF SERVICES

All work performed on this project shall be done in accordance with applicable State, Federal, and municipal regulations, and laws. The scope of contract encompasses the following construction support service areas:

a. Demolition

b. Rehabilitation of the grounds

c. Restore all utilities

a. It is critical to ensure that all utilities that feed the hut are re-routed directly to the hut and tested with HFDF as functional prior to disconnection/demolition and have only minimal interruption of service (both power and telco) to the HFDF hut

5 GENERAL INFORMATION

5.1 TYPE OF CONTRACT

The Government will award a contract with firm-fixed-price (FFP) and time and materials (T&M) contract line-item numbers (CLINs).

5.2 PERIOD OF PERFORMANCE

The period of performance shall be for six (6) months from notice to proceed. An additional six

(6) month (unfunded) option will be in place to allow for unforeseen delays. Period and priority of tasks to be determined at site visit.

5.3 PLACE OF PERFORMANCE

The services are to be provided at the FCC’s Allegan Michigan Field Office at 2559 Lincoln Rd, Allegan MI, 49010. The specific location of buildings and structures can be seen in the satellite image found in figure 1 above.

5.4 HOURS OF OPERATION

All work shall be coordinated through the COR or COR’s point of contact.

5.4.1 RECOGNIZED HOLIDAYS

Unless expressly required in this SOW or directed by the Contracting Officer (CO), the Contractor shall not perform services on federal holidays, which include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

In addition, Inauguration Day is a recognized Federal holiday in the Washington, D.C. area every four years as provided under 5 U.S.C. § 6103(c).

5.5 SECURITY REQUIREMENTS

Contractor personnel shall be able to obtain, and maintain throughout the life of the contract, a public trust position. See clause LOCAL-1 Security Requirements Suitability and Security Processing.

5.6 GOVERNMENT-FURNISHED PROPERTY AND EQUIPMENT

None.

5.7 CONTRACTOR-FURNISHED PROPERTY

All supplies, equipment, services, and other items that the Contractor requires to perform the work under this contract are the responsibility of the Contractor and shall be at the Contractor’s expense. Porta John is required as the facility cannot be used.

The Contractor shall clearly delineate all proposed supplies to support this effort in their price/technical proposal.

6 PERFORMANCE REQUIREMENTS

The Contractor is responsible for providing all labor, materials, transportation, supervision, tools, equipment, and expertise necessary to execute the required scope at the Allegan ME location.

The Contractor shall perform a site visit and attend a preconstruction conference or other review meetings necessary to support demolition/construction activities. In particular, note available access to the site, any existing overhead obstacles that may present problems or concerns related to the completion of this work, potential working location for equipment, etc. The planned activities associated with this work must have a minimal impact to the ongoing activities. The Contractor shall support meetings and/or teleconferences to discuss technical or regulatory issues and project progress and status. The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The Contractor shall apply for and obtain all Federal, State, and local, and other applicable permits, licenses, and certificates required to perform and execute this contract. The Contractor shall maintain a library of these documents at the Contractor’s site office. The Contractor shall comply with all applicable permit conditions.

6.1 TASK AREA 1 (PLANNING/SURVEYING)

6.1.1 PROJECT MANAGEMENT PLAN

Prepare a project management plan with an overarching project schedule based on the required work which shows the intended sequence of activities, milestones, and expected project completion. The project management plan shall, at a minimum, include a safety plan, traffic control plan, Hazardous Waste abatement/disposal plan, Soil erosion and sediment control plan, and Storm Water Pollution Prevention Plan (SWPPP).

As such, the work outlined in the SOW and performance requirements are crucial to the ongoing FCC Field Office mission. Therefore, it is crucial that the Contractor work closely with the government to ensure that the organizational objectives are accomplished throughout the period of this contract. It is also imperative that the Contractor’s staff provide superior customer service, in a spirit of cooperation and accompanied by uniformly positive attitudes.

The Contractor shall obtain and maintain all applicable state and municipal licenses, bonds, insurance, and permits required in order to perform all the services required under the contract.

The Contractor shall provide copies of all licenses, insurance, and permits to the CO and COR and shall be in place three (3) calendar days prior to work commencing.

6.1.2 HAZARDOUS BUILDING MATERIALS (HBM) SURVEYS:

Asbestos Containing Materials (ACM): The Contractor shall conduct an asbestos hazard survey of all buildings, structures, and equipment to identify and categorize building components and systems with ACM. Tests shall be performed to determine and verify any presence of asbestos. Based upon the quantity of ACM identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of the findings, options considered, estimated cost per option and recommendations for removal and disposal of all building components, equipment, and systems with ACM. The estimate shall be presented by building, structure, and site element, including commentary explaining any estimate qualifications.

Lead Based Paint and Lead Containing Paint (LBP & LCP): The Contractor shall conduct an LBP & LCP hazard survey of all buildings, structures, and equipment to identify and categorize building components, equipment and systems containing lead hazards. Tests shall be performed to determine and verify the presence of lead. Based upon the quantity of lead identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for removal and disposal of all building components and systems containing lead. The estimate shall be presented by building, structure, and site element, including commentary explaining any estimate qualifications.

Polychlorinated Biphenyls (PCBs): The Contractor shall conduct an PCBs hazard survey of all buildings, structures, and equipment to identify and categorize building components, equipment and systems containing PCBs hazards. Tests shall be performed to determine and verify the presence of PCBs. Based upon the quantity of PCBs identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for removal and disposal of all building components and systems containing PCBs. The estimate shall be presented by building, structure, and site element, including commentary explaining any estimate qualifications.

Soil Contamination: The Contractor shall conduct a Soil contamination survey as required based upon the results of hazardous materials testing in and around locations of vendor performance. Tests shall be performed to determine and verify the presence of contamination.

Based upon the quantity of contamination identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for remediation of all contaminated soil. The estimate shall be presented by area of contamination including building, structure, and site element, including commentary explaining any estimate qualifications.

The Contractor shall remediate contaminated soil or remove and dispose of soil to the horizontal and vertical depth necessary to achieve compliance standards in accordance with the Resource Conservation and Recovery Act (RCRA) regulations (remediation, if applicable, shall be performed under the Optional CLIN).

Universal Waste: “Universal Waste” is defined as wastes that meet hazardous waste criteria but, because they pose a relatively low risk compared to other hazardous wastes and are generated by a wide variety and large number of businesses, are exempt from regulation as hazardous waste.

As such, the Contractor shall conduct a universal waste survey of all buildings, structures, and equipment to identify and categorize universal waste. Based upon the quantity of universal waste identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for removal and disposal of all universal waste. The estimate shall be presented by building, structure, and site element, including commentary explaining any estimate qualifications.

The Contractor shall:

• Review with government the location(s) of any regulated hazardous materials and or waste, such as lead and asbestos, within the buildings.

• Provide government with a reasonable and sufficient asbestos and/or lead abatement plan.

• Properly remove and dispose of asbestos and/or lead.

• Provide government with certified documents demonstrating legal and proper disposal of all hazardous materials removed from the site.

6.1.3 UTILITIES:

The existing electric, steam, gas, water, telephone, sewage, and other utility lines (if applicable) will be located and disconnected by the Contractor prior to the commencement of any demolition activities. The disconnections will be verified by the Contractor. Care will be taken to ensure that no disruption of utility services will occur to any other facility structures.

Any services in the main building currently supporting the HFDF hut, shall be disconnected from the main building, and reconnected in securable outdoor boxes to maintain service. Coordination for the cutover of the utilities should be made with HFDF no less than 24 hours prior to the work and the day of the work, to ensure proper shutdown of HFDF equipment.

It is critical to ensure that all utilities that feed the hut are re-routed directly to the hut and tested with HFDF as functional prior to disconnection/demolition and have only minimal interruption of service (both power and telco) to the HFDF hut.

The Contractor shall review with government the locations and routes of all known utilities and conduits.

Once the demolition is complete, the Contractor shall provide an image (Google Earth, etc.) of the site showing approximate locations of remaining but capped underground piping, and/or utilities. Image shall also show areas where the Contractor has identified or suspects possible soil contamination (if applicable).

6.2 TASK AREA 2

6.2.1 DEMOLITION OF BUILDINGS AND STRUCTURES

The Contractor shall empty buildings and surrounding areas of any remaining contents and properly dispose of those items:

• Re-route and test with HFDF any and all utilities that feed the HFDF hut prior to disconnection/demolition with minimal interruption of service (both power and telco) to the HFDF hut. Service interruption should be as short as possible, not to exceed 8 hours.

• Plan and execute the demolition of walls and roof of the main building, attached garage, detached garage, storage building and old transmitter building.

• All basements, foundations and slabs associated with the buildings shall be excavated and removed to an approved minimum depth from typical grade.

• Established underground piping must be evacuated of any products and capped on each end at an approved depth below typical grade. Note approximate locations of all capped piping on site drawing for submittal to government.

• Remove and dispose of existing incinerator and oil/fuel tanks as applicable.

• Remove asphalt within the building cluster perimeter fencing. Asphalt driveway up to gate to remain.

• Remove the building cluster perimeter fencing.

• Remove the old transmitter building perimeter fencing.

• Remove and dispose of existing unused wooden masts and structures. The lightning arrester (LA) poles in and around the HFDF hut and HFDF antenna field are not in scope.

• Remove and dispose of existing metal antenna, slab, and guide wires. Trees can be removed to access the structure for demolition.

• Remove and dispose of existing unused manhole and bollards.

• Provide demolition progress images (Google Earth, etc.) with weekly updates.

• Remove and dispose of existing flagpole.

• Clean, prepare, grade, fill, level, and compact the demolition areas to ensure industry standard compaction is achieved prior to the installation of the clean fill.

• Install, level, and compact clean fill and six inches of stone-free topsoil to ensure compaction of final grade and matching to existing grade.

• Provide grass seed over the filled demolition areas at a rate of 8 – 10 pounds per 1,000 square feet (actual may be determined with COR based on type of grass seed selected or sod).

6.2.2 SITE RESTORATION AND RENOVATION:

The Contractor shall prepare images (Google Earth, etc.) and specifications to restore the sites to “pre-construction” conditions. This shall include storm water management, topsoil, and vegetation to prevent erosion.

In supporting this effort, the Contractor shall, if applicable:

• Remediate contaminated soil as needed per State and Federal regulations.

• Provide a rough image (Google Earth, etc.) of site prior to completion of Work to outline areas that were impacted by the work performed by the Contractor. Care should be exercised to mitigate damage to trees and other significant vegetation on site during the work activities.

• Straw and reseed all areas to match existing grass areas.

6.2.3 DISPOSAL:

• The Contractor shall ensure construction debris is separated and disposed of in accordance with all Local, State, and Federal guidelines. Disposal fees are the responsibility of the Contractor. In supporting this effort, the Contractor shall:

o Ensure concrete and metal materials are hauled to a recycler if applicable.

o Dispose of any universal wastes (fluorescent bulbs, ballasts, mercury switches), hazardous wastes (lead, asbestos, PCBs) as identified, and environmental waste per Contractor’s disposal plan. All waste streams will be disposed of in accordance with all Local, State, and Federal guidelines. Performance Standard:

A signed receipt by the disposal site operator will be returned to the COR within thirty (30) days of disposal. The receipt will indicate the date of receipt, and the quantity of material received. The receipt will also indicate the condition of the materials as delivered to the landfill and the location where the debris will finally rest.

o Execute and maintain the practice of removing and legally disposing offsite all construction debris from site as soon as possible while work is ongoing. Do not allow items and debris to accumulate excessively before disposal.

o Remove and transport all debris in a manner that prevents spillage on streets or adjacent areas. State and local regulations regarding hauling and disposal shall apply.

o Ensure measurement for all eligible debris removed shall be by the cubic yard and/or tons and supported by the load ticket.

o Completely clean site of any remaining construction debris. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

o Be aware that the use of burning at the project site for demolition or the disposal of refuse and debris will not be permitted.

6.3 INSPECTION AND ACCEPTANCE

All services rendered to the FCC will be inspected and accepted by the COR or designated representative. Payment for completed services will only be made after the COR accepts the services rendered. After the COR inspects and accepts all required services the Contractor shall submit the invoice so it can be processed for payment within thirty days.

7 PERSONNEL REQUIREMENTS

7.1 GENERAL PERSONNEL REQUIREMENTS

The Contractor shall submit a personnel list to the FCC Security Office and the COR on the first working day of each month. This report shall list all Contractor and subcontractor personnel working at the FCC under all current contract order.

7.1.1 EMPLOYEE SCREENING

The Contractor shall screen all employees and perform background checks on all employees, agents, and subcontractors prior to sending them to work for FCC.

7.1.2 ADEQUATE PERSONNEL

The Contractor shall provide sufficient personnel, both in number and qualifications to perform all the necessary work.

7.1.3 OVERSIGHT OF CONTRACTOR PERSONNEL

The Contractor shall provide sufficient oversight to ensure that all Contractor personnel are functioning in accordance with their assigned duties and at acceptable levels of professional performance; all activities are performed in accordance with contract requirements; and all positions are filled promptly and kept filled with qualified, competent, and trained personnel.

The Contractor shall be responsible for the activities of all Contractor personnel and, if applicable, subcontractor personnel.

7.2 REMOVAL OF CONTRACTOR PERSONNEL

If the FCC finds a Contractor prospective employee to be unsuitable or unfit for duties under the terms and conditions of the contract, the Contractor will be advised immediately that such employee can no longer work under this contract. The Contractor shall remove the employee from performing any work under this contract the same business day that it receives notification from the FCC.

8 DELIVERABLES

All deliverables shall become the property of the FCC and shall not be released by the Contractor or its employees, agents, or assigns to any party outside the FCC. Each service deliverable shall be submitted in electronic format using Microsoft Word and/or PDF. The Contractor is responsible for preparing, reviewing, and indexing documents supporting the required deliverables. All documents shall be reviewed and approved by the COR or designated contact.

8.1 DELIVERABLE FORMAT

The Contractor shall generate, distribute, and maintain the Reports identified below. The Contractor shall submit proposed report formats to the COR for review, remarks, or approval within five (5) calendar days after contract award. The COR will provide a response on revised proposed report formats to the Contractor within five (5) calendar days from receipt. The deliverable documentation is a one-time submission.

Deliverables identified in the table below are reports prepared by the Contractor to reflect Contractor activities and presented to the Government for quality assurance purposes.

Government personnel will review the materials presented and evaluate them for accuracy and completeness. Delivery is stated in Table 3 below. Format will be as proposed by the Contractor and approved by the Government unless otherwise directed in this SOW.

8.2 KICKOFF MEETING AND AGENDA

An initial meeting shall be held with the COR and/or designated contact and the OMD staff to discuss project planning, execution, and contractual matters within seven (7) calendar days after contract award.

8.3 WEEKLY STATUS REPORT

A weekly status report shall be submitted to the COR no later than 4 p.m. Eastern Time on the last working day of each week. The Contractor shall consult with the COR or designated contact on the format of the report. The report shall include at a minimum:

a. Current contract, deliverable, and services rendered status

b. Progress images

c. Work Scheduled verses Work Actually Completed

d. Explanation of any variance in work scheduled but not completed

e. Budgeted Cost of Work Performed verses Actual Cost of Work Performed

f. Explanation of any variance in cost budgeted and actual cost to perform the work.

g. List of all Contractor and subcontractor personnel working at the FCC under contract in the previous and upcoming week.

8.4 DELIVERABLES TABLE

The following table lists the deliverables that shall be developed and delivered as specified in the contract.

Table 1 – Deliverables

Deliverable SOW Para

Due Date/Frequency Format Submit To

Certification of Insurance 6.1.1 Three (3) calendar days prior to commencing any work under the contract. Electronic CO / COR

Project Management Plan 6.1.1

Within seven (7) calendar days of contract award. Updated as changes are made and according to COR requests.

Electronic COR

HBM Survey & Estimates 6.1.2

Within thirty (30) calendar days of contract award. Updated as changes are made and according to COR requests.

Electronic COR

Images of capped utilities and/or pipes.

6.1.3 At completion of Work Electronic COR

Images of possible soil contamination. 6.1.3 At completion of Work [if applicable] Electronic COR

Images of progress work 6.2.1 Within weekly status report Electronic COR

Images of Rough final grade. 6.2.2 At completion of Work [if applicable] Electronic COR

Certified Waste Disposal Receipts to include hazardous waste

6.2.3 At completion of Work Electronic COR

Kick-Off Meeting 8.2 Seven (7) calendar days after contract award. Electronic COR

Weekly Status Report 8.3 NLT 4p.m. ET the last working day of each week. Electronic COR

6.3 INSPECTION AND ACCEPTANCE

7.2 REMOVAL OF CONTRACTOR PERSONNEL