ALL_STAFF_TRAINING.pdf
PDF 26 KB Posted
- Attached to
- ALL STAFF TRAINING
- Solicitation number
- 2000016641
- Issued by
- Beltrami County, Minnesota
About this file
This is a Request for Bids (RFB) issued by the Minnesota Department of Veterans Affairs for staff training accommodations in the Baxter, MN area. The solicitation seeks 135 single occupancy rooms for two nights (June 24-25, 2025) at a facility within a 25-mile radius of Baxter, MN. The facility must be clean and well-maintained. Questions are due by February 10, 2025 at 3:30 PM Central Time and must be submitted to the specified contact persons. All responses must be submitted electronically through the SWIFT portal by February 20, 2025 at 3:30 PM Central Time.
The state does not guarantee minimum quantities for lodging rooms or meals, and prices offered must remain firm regardless of actual attendance numbers. The solicitation includes provisions for small businesses and diverse suppliers, with specific consideration for Minnesota-based small businesses and businesses owned by racial minorities, women, persons with disabilities, veterans, or those located in economically disadvantaged counties. Vendors must review all RFP documentation including the RFB, Sample Contract plus Event Schedule, and Price Schedule documents before submitting their responses.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Bid_Worksheets_FY2025_(1).xlsx | XLSX spreadsheet | |
| Conference_RFB_Contract_I.docx | DOCX document | |
| Sample_RFB_Contract_BID_II___ES.docx | DOCX document |
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Text version
Event Description The purpose of this Solicitation is to establish a Contract for the State of Minnesota Department of Veterans Affairs, Veteran Services Staff Training – Baxter, MN area to be held from 06/24/2025 to 06/26/2025, for 135 Single Occupancy rooms on 6/24/25 and 135 Single Occupancy rooms on 6/25/25. The State does not guarantee a minimum number of lodging rooms or meals. Prices offered on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.
The State of Minnesota reserves the right to hold this conference in a facility that is clean, well maintained. The event must be held within a 25-mile Radius of Baxter MN. If a geographic area for the conference is defined, distance will be measured using Google Maps™.
The deadline for submitting questions is February 10, 2025, at 3:30 PM Central Time. Questions may be submitted in writing to jennell.stai@state.mn.us or ron.quade@state.mn.us.
Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again.
General Comments
- **ATTENTION RESPONDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFP Documentation.
DOCUMENTS INCLUDED WITH THIS SOLICITATION:
1. RFB (pdf)
2. Sample Contract plus Event Schedule (pdf)
3. Price Schedule (excel)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co
Event Details
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 1 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
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If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 2 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 3 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: CONFERENCE
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 4 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 5 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: CONFERENCE
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MDVA CLAIMS OFFICE FT SNELLING
RM G220/MN VETS AFFAIRS
BHWB 1 FEDERAL DR
FORT SNELLING MN 55111-4007
United States
Quantity: 1 Due Date: 06/24/2025 Freight Terms:
Ship Via: The Best Way
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 6 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954
Email: isis.mateo@state.mn.us
Event ID Format Type Page H7501-2000016641 Sell RFx 7 Event Round Version 1 1 Event Name
ALL STAFF TRAINING
Start Time Finish Time 01/30/2025 08:00:00 02/20/2025 15:30:00
Event Currency: US Dollar Bids allowed in other currency: No
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