Alamosa Alleyway Activation RFP (2).pdf

REQUEST FOR PROPOSALS

PROFESSIONAL DESIGN & ENGINEERING SERVICES

ALAMOSA ALLEYWAY ACTIVATION PROJECT

Advertisement Date: October 7, 2024

Question Deadline: October 21, 2024

Submittal Deadline: 4:00 p.m. MST, October 28, 2024

1. Purpose

The City of Alamosa, Colorado, “the City” is requesting proposals from qualified engineering firms to prepare an engineering design for an alleyway reconstruction project.

The project involves the redesign of three alleyways in Alamosa’s downtown, with the primary goals of improving drainage, resurfacing the alleyway, and enhancing the aesthetic appeal to the maximum extent feasible. An additional goal is to clean up and consolidate the overhead electrical services but is outside the scope of this RFP. The final design will be provided to Xcel Energy so they can complete this aspect of the project.

The project limits are the alleyways between Main Street and Sixth Street, from Edison Avenue to Hunt Avenue, Blocks 49, 50, and 51, in the City of Alamosa. Each alleyway is 20 feet wide and approximately 430 feet long. The project does not extend through the intersecting streets.

2. Introduction/Background

The inspiration for the project comes from Alamosa’s award-winning Downtown Design Plan.

Please refer to pages 62 & 63 of the plan, which can be found online by visiting:

https://cityofalamosa.org/departments/city-planning/downtown-design/. The project aims to transform the alley into a safe, appealing pedestrian walkway, while improving the stormwater system, consolidating electrical service lines, and providing a location for centralized trash collection services. It also aims to address safety hazards stemming from uneven paving, ice buildup, and poor lighting.

The project builds on the momentum of a City Council-approved development agreement for a 92-room hotel located on the southwest portion of Block 50.

https://cityofalamosa.org/departments/city-planning/downtown-design/

3. Proposed Scope of Work

The selected firm will be expected to:

● Design a drainage solution for each alley. The majority of the project area has ineffective surface drainage. It is anticipated that the following factors will limit the ability to provide subsurface drainage: density of below-ground utilities, lack of grade, heavy truck traffic, and proximity of building walls.

● Complete a survey identifying right-of-way boundaries and identifying any encroachments that could affect the project.

● Design a new surface with the intention of excavating as minimally as possible due to the reasons above.

● Existing and proposed street cross sections shall be developed at 50 foot stations and a plan for effective and appropriate intersection transitions will be required.

● Quantity takeoffs will be created by the respondent for each block of the project that will include curb and gutter, sidewalk, ADA corners, unclassified excavation, square footage of milling or asphalt removal, class 5 or 6 road base, and asphalt. These will be used by staff to price different phases of construction.

● Complete a plan set, signed and stamped by an engineer licensed to work in the State of Colorado, for construction and bidding purposes for the entire length of the project. This shall include a .dwg file for all aspects of the design and the locations of all underground utility locates on utility-specific layers.

● Improvement designs must be in accordance with the 2022 City of Alamosa Standard Construction Specifications and Details, found here:

https://cityofalamosa.org/wp-content/uploads/2023/07/Construction-Specifications-202 2-1.pdf

● NOT included in this scope are public outreach or the design of the aesthetic improvements such as decorative paving, landscape elements, seating, or artwork.

○ Some aesthetic improvements, as designed by City staff, will need to be included in final plan sets.

4. Proposal Requirements

In addition to any other required submittals in this RFP, each proposal shall include the following. Clear and concise responses are appreciated.

a. Summary Statement – Provide a brief statement that summarizes the unique qualifications of the respondent in relation to the unique and general requirements of this project.

b. Proposed Project Team Organization and Qualifications – Provide a chart that identifies the roles of each of the key individuals involved in the project. Provide resumes for all key individuals on the proposed project team.

https://cityofalamosa.org/wp-content/uploads/2023/07/Construction-Specifications-2022-1.pdf https://cityofalamosa.org/wp-content/uploads/2023/07/Construction-Specifications-2022-1.pdf

c. Proposed Project Team Performance on Past Projects – Provide information for at least two similar projects that demonstrate the respondent’s ability to accomplish this project. For each project, provide the following information: Owner, Description, Cost, and a Project Reference who we may contact for further information.

d. Proposed Project Approach – Provide a proposed project approach that describes the roles and responsibilities of the respondent’s teammembers and how they will work together on the project. The proposal should include a proposed project schedule. The City will consider timely completion in the selection of the consultant.

e. Cost Proposal – Provide a cost proposal to perform the work described herein in a “not to exceed” format. In addition, please include an hourly cost breakdown by position for additional services that may be requested.

5. Project Inquiries

Please submit questions in writing by email to Rachel James at rjames@alamosa.gov by October 21, 2024. Please ensure the subject line includes “Project Inquiry: Alamosa Alleyway Activation Project.” All questions must be asked in writing.

6. Submission Deadline

To be considered, respondents must submit a proposal addressing all of the requested information. Submittals must include three (3) hard copies of the proposal and an electronic copy received on or before 4:00 pm, October 28, 2024. The electronic copy must be emailed to the City Attorney, Erich Schwiesow, at eschwiesow@alamosa.gov

Firms responding to this solicitation should mail proposals in a sealed envelope clearly labeled:

REQUEST FOR PROPOSALS – ALAMOSA ALLEYWAY ACTIVATION PROJECT

City of Alamosa Attn: Rachel James 300 Hunt Avenue

PO Box 419 Alamosa, CO 81101

Proposals received after the deadline will not be considered. The City reserves the right to reject any and all proposals at its sole discretion. In addition, the City reserves the right to select the consultant that represents the best value to the City at the City’s sole discretion to define best value.

mailto:rjames@alamosa.gov