County of Orange, John Wayne Airport

Invitation for Bid for Airside Surface Maintenance IFB # 280-3068502-CP

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

John Wayne Airport

PROCUREMENT SERVICES

3160 Airway Avenue

Costa Mesa, CA

92626

Date: Thursday, July 16, 2026

INVITATION FOR BIDS

FOR: AIRSIDE SURFACE MAINTENANCE

BID MUST BE RECEIVED BEFORE:

August 6, 2026 / 2:00 pm

IFB # 280-3068502-CP

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. FAA Solicitation Terms

4. Protest Procedures

5. Scope of Work

6. OCLSB and DVBE Preference Policies Certification Requirements

7. Electronic Fund Transfer (EFT)

8. Pricing

9. Vendor Responses

Attachments:

A - IFB-280-3068502-CP Airside Surface Maintenance - Model Contract

County of Orange IFB

John Wayne Airport - Airside Surface Maintenance, 280-3068502-CP

SECTION 1. General Information

1.1 BACKGROUND

The County of Orange (County) owns and operates John Wayne Airport (JWA). John Wayne Airport is responsible for ensuring the airside surfaces are maintained in a safe and serviceable condition consistent with Federal Aviation Administration (FAA) prescribed standards and requirements. This Scope of Work incorporates three (3) tasks to be provided by the Contractor through a combination of routine, recurring, and on-call services.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Choy Pham, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, July 24, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Choy Pham, cpham@ocair.com, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

mailto:procurement-support@opengov.com

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.17 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.18 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. FAA Solicitation Terms

3.1 TITLE VI SOLICITATION NOTICE (FEDERAL CONTRACT PROVISION

GUIDELINES SECTION A5.3.1)

Title VI Solicitation Notice: The (Title of Recipient), in accordance with the provisions of Title VI of the

Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR § 50.3, and 49 CFR Part

21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an award.

3.2 OPTIONAL PROCUREMENT AND PRE-BID DEMOGRAPHIC SURVEY

John Wayne Airport (JWA) is requesting information on the racial and ethnic ownership of businesses seeking contractual or business opportunities with the Airport. Please provide this information in the following online form: https://forms.office.com/g/JDEyLfcptc

Only one survey response should be submitted per business for each opportunity. Your assistance in providing this voluntary and anonymous information is greatly appreciated and supports JWA’s measurement of business diversity performance.

3.3 CIVIL RIGHTS AND NONDISCRIMINATION

A. General Civil Rights Provisions: In all its activities within the scope of its airport program, the

Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin, creed, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.office.com%2Fg%2FJDEyLfcptc&data=05%7C02%7CMRodriguez%40ocair.com%7C46f32091e7654c9798c808dc1d33ccc1%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638417356046457763%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=g%2B23qt4vHPwOeOG4R6RQEMFJPx2XAvBKdPmMxn6wWCs%3D&reserved=0

B. Nondiscrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this provision shall subject Contractor to penalties pursuant to Section 1741 of the California Labor Code.

C. Compliance with Nondiscrimination Requirements: During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the

“Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Non-Discrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, creed, sex, age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in

Appendix B of 49 CFR part 21 including amendments thereto.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this Contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the Federal

Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the nondiscrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the contract until the Contractor complies;

and/or

b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The

Contractor will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the

Contractor may request the Sponsor to enter into any litigation to protect the interests of the

Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate the above language has been inserted.

D. Title VI List of Pertinent Nondiscrimination Acts and Authorities: During the performance of this Contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

1. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin);

2. 49 CFR part 21 (Nondiscrimination in Federally-Assisted programs of the Department of

Transportation—Effectuation of Title VI of the Civil Rights Act of 1964) including amendments thereto;

3. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42

USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

4. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance);

5. The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);

6. Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);

7. The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms

“programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

8. Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq), (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38;

9. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq).

10. Contractor is required to insert the above Title VI List of Pertinent Nondiscrimination Acts and

Authorities into every subcontract at any tier. Upon request by the County, Contractor will provide a copy of each subcontract to demonstrate that the above language has been inserted.

E. Civil Rights Training: Upon request by the County, Contractor is required to disseminate and provide training materials and other information related to Title VI Civil Rights to its staff as specified by the County.

SECTION 4. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Choy Pham at cpham@ocair.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Choy Pham at cpham@ocair.com, no later than five (5) business days prior to the

Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Choy Pham at cpham@ocair.com, no later than five (5) business days after the Notice of

Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov mailto:CPOAppeals@ocgov.com

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 5. Scope of Work

5.1 SCOPE OF WORK

A. Scope of Work:

The County of Orange (County) owns and operates John Wayne Airport (JWA). John Wayne

Airport is responsible for ensuring the airside surfaces are maintained in a safe and serviceable condition consistent with Federal Aviation Administration (FAA) prescribed standards and requirements. This Scope of Work incorporates three (3) tasks to be provided by the Contractor through a combination of routine, recurring and on-call services.

B. Contractor Responsibility:

A. Contractor shall furnish all tools, equipment and material required for airfield surface maintenance services.

B. Contractor shall ensure the placement of all warning devices, barricades, cones, etc. required to adequately protect airport staff, Contractor’s staff and others during the performance of work.

C. Contractor shall ensure all precautions for safety are taken. All tools and materials shall always remain in Contractor’s possession. All materials, large and small, that could be used to inflict injury shall be continuously cleaned up as work progresses.

C. Additional Work/Services:

A. Upon County request, Contractor shall submit a supplemental proposal for Additional Services not called for under the Scope of Work of this Contract. Contractor must obtain County Project Manager’s approval prior to commencing any additional services.

B. Contractor shall provide all materials, parts, labor, and equipment required to complete Additional

Work. All proposed additional services shall be accompanied by a detailed written quote outlining the scope, schedule, and estimated cost.

C. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional services and to utilize the data provided under this Contract to obtain necessary services.

D. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

E. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

D. Special Provisions:

a. Contract Summary:

Contractor shall complete the following Maintenance Tasks through a combination of recurring, routine and as need efforts. Tasks shall be completed as further detailed in this document.

Task 1 - Airfield Cleaning

• Sweeping

• Power Washing and Cleaning

Task 2 - Airfield Friction Compliance

• Friction Testing

• Rubber Removal

Task 3 - Airfield Markings

• Marking Removal

• Airfield Pavement Painting

b. Contractor Minimum Qualifications

Contractor must meet all of the following minimum requirements:

• Provide proof of a valid A or C-32 Contractor's License authorized by the state of California.

• Contractor must register with California Department of Industrial Relations.

• Contractor must have a minimum of ten (10) years' experience with similar construction and maintenance projects and services on a medium or large hub airport operating under a FAR Part 139 certificate.

• Contractor's Project Manager and Assistant Project Manager (or back-up) must have a minimum of five (5) years' experience with similar construction and maintenance projects and services on a commercial service airport operating under an FAR Part 139 certificate.

• Contractor's Supervisor must be on-site when any tasks are being completed under this contract.

• Contractor's Task Lead must have a minimum of five (5) years' experience with the same or similar task in terms of scope, size, complexity and environment.

• Contractor must have existing adequate personnel capable to perform the services as required in the Scope of Work.

c. Program Management and Overhead

A. Contractor Points of Contact

Contractor must provide a Project Manager and an Assistant or Back up Project Manager to be the primary point of contact for JWA. Any changes will require the advanced written approval of the

JWA Project Manager.

Contractor's Project Manager or Assistant Project Manager must:

• Be properly badged (able to access, drive and escort as required to complete the work).

• Facilitate, coordinate, manage and be on-site for all tasks completed under the contract.

• Be identified and approved by JWA Project Manager prior to execution of the contract.

• Be the single point of contact for the JWA Project Manager for all aspects of the contract.

• Be the Task Lead for all projects.

• Attend the airfield safety briefing occurring nightly at 10:30 P.M.

B. Contractor Safety and Environmental Managers

Contractor must have the following designated and properly qualified staff engaged in the services and on-site, as needed, to plan and oversee operations to ensure compliance with all applicable rules, regulations and best practices:

A. Safety Manager

B. Environmental Manager

C. Subcontractor Points of Contact when approved by JWA/County

Subcontractors and the subcontractor's designated Lead or Project Manager must:

A. Have a minimum of five (5) years' experience completing the same or similar task in terms of scope, size, complexity, and environment.

B. Be on-site when the subcontractor's task is ongoing.

C. Be properly badged (able to access, drive and escort as required to complete the work)

C. Preplanning

For each of the three (3) Tasks listed above, the Contractor will prepare and submit three bound hard copies and one electronic copy of the following Project/Site/Task specific plans within 14 calendar days of contract award and a minimum of seven (7) calendar days prior to commencing on-site work:

• Safety Plan

• SWPPP (Storm Water Pollution Prevention Plan)

• Hazardous Materials/Chemicals Plan

• Waste/Disposal Plan

• Task Specific Work Plans – Includes but not limited to:

o Approach o Work Flow/Steps o Task Means and Methods o Equipment List o Staffing levels o Production Rate o Escorting o Communications o Safety (incl. Job Hazard Assessment) o Environmental Plan (storm water, reclamation, hazardous materials, etc.)

o Disposal o Quality control o Measurement o Documentation and Reporting

Plans must be approved and accepted by the JWA Project Manager (PM) prior to commencing on-site work.

A hard copy of each plan must be on-site, when that specific task is being performed, in a location mutually agreeable by the JWA's PM and the Contractor's PM.

All Plans are living documents and must be updated:

• To reflect lessons learned, changes, and the evolvement and refinement of best practices.

• Upon the request of the JWA Project Manager.

C. Clarification

Please note that all required management, oversight, planning, reporting, and documentation must be incorporated into the hourly and per square foot rates in Part 6 Pricing. All hourly and square foot rates must include all planning, labor, overhead, materials, equipment, maintenance, reclamation, disposal, compliance, contract/project/task management, reporting, and documentation.

d. Schedule and Staffing

All tasks and services will be completed between 11:30 p.m. and 6:00 p.m., on a mutually agreed schedule between the Contractor and the JWA Project Manager.

A general plan for meeting the requirements of the scheduled activities shall be established by both the JWA PM and the Contractor's PM.

Typical Shifts 11:30 p.m. to 6:00 a.m.

• Arrive on site

• Task Lead to attend nightly safety briefing at 10:30

• Verify and confirm the scope of work with JWA project manager

• Prep and test equipment

• Stage at the airport gate.

Start Time - Task Team proceeds through the gate to designated area and performs Task.

30 minutes before End Time – Begin de-mobilization, clean-up, and collection/disposal/ organize debris

End Time - Exit airfield with all equipment and waste.

All members/positions/classifications on a Task Specific Team will begin and end the Shift at the same time (i.e. the Team must all be present and together at Start Time and End Time) Partial

Shifts will not be permitted unless otherwise approved by the JWA PM.

e. Technical Specifications

Task 1 - Airfield Cleaning

i. Summary

The Airfield should be clean and clear of debris and light rubber residue including but not limited to:

• Aprons, ramps, taxiways, service roads, and runways.

• Fence lines and in tight spaces around ramps, equipment and aircraft storage areas.

• Pavement surfaces such as the aircraft ramp and waste storage areas.

• Airfield markings

• Airfield lights and signs

• Tight areas where mechanical sweepers can't reach

ii. Approach and Talking Points:

Contractor must:

• Collect and properly dispose of site all trash and debris

• Have all sweeper and equipment operators trained and licensed per local, state and federal requirements.

• Remain a minimum of 25 feet from any aircraft, tug, fueling vehicles, grease interceptors, fuel pumps, engine generators and other ground support equipment when operating sweepers and other vehicles required for this task must. Areas within 25 feet must be cleaned, pressure washed, blown, vacuumed or swept by hand.

• Furnish all equipment and labor for the delivery of water, if needed, from the JWA source to the job site. Water will be furnished by JWA from a central location at no cost to the Contractor.

• Provide sufficient lighting to illuminate the work area on the Airfield, and shall shade and direct the lighting as not to interfere with aircraft or tower operations.

• Contain, reclaim, clean, report and dispose of fluids, rubber, residue, waste and debris in accordance with the latest local, state and federal regulations.

iii. Staffing Classifications:

JWA envisions that the Airfield Cleaning Task Team and Shift will consist of the following (the number of each classification required will vary by Work and Task Order):

A. Task Lead – Cleaning: The designated Task Lead must be pre-approved by the JWA PM, and must be on site when the specific Task is being accomplished.

Is responsible for all Task activities, contract compliance, escorting, and reporting.

The Task Lead may be a member of the Cleaning Team or a separate staff member. In either case, costs for the Task Lead must be included or incorporated into the hourly rates/overhead for the cleaning classifications listed below.

B. Large Sweeper - Cleaning -This Classification includes the sweeper (Tymco Model 500 or approved equivalent), operator, and all associated planning, labor, overhead, materials, equipment, maintenance, reclamation, disposal, compliance, contract/project/task management, reporting and documentation.

Classification will be paid for based on total hours between the Start Time and End Time.

C. Medium Sweeper – Cleaning - This Classification includes the sweeper (Tymco Model

210 or approved equivalent), operator and all associated planning, labor, overhead, materials, Classification will be paid for based on the total hours between the Start Time and End Time.

D. Pressure Wash – High Pressure Cleaning - This Classification includes an industry standard high-pressure washer for cleaning oils, grease and similar debris and contamination off of concrete pavements (commercial, hot, 4000 psi, or approved equivalent), operator, and all associated planning, labor, overhead, materials, equipment, maintenance, reclamation, disposal, compliance, contract/project/task management, reporting and documentation.

Classification will be paid for based on total hours between the start time and end time.

E. Pressure Wash – Medium Pressure Cleaning - This Classification includes an industry standard medium pressure washer for cleaning dirt, debris and residue off of asphalt and pavement markings without damaging the underlying pavement (commercial, hot, 3000 psi, or approved equivalent), operator and all associated planning, labor, overhead, materials, equipment, maintenance, reclamation, disposal, compliance, contract/project/task management, reporting and documentation.

F. Pressure Wash – Light Pressure Cleaning - This Classification includes an industry standard light pressure washer for cleaning dirt, debris and residue off of windows, buildings, airfield lights and signs (commercial, hot, 1500 psi, or approved equivalent), operator and all associated planning, labor, overhead materials, equipment, maintenance, reclamation, disposal, compliance and documentation.

G. Support Staff - Cleaning - This Classification includes the personnel, brooms, blowers, sprayers and all associated planning, labor, materials, equipment, maintenance, reclamation, disposal, compliance and documentation.

iv. Documentation:

All Tasks will have documentation as follows:

A. Task Order (TO): JWA will generate a Task Order for work. The TO will be issued prior to the start of work. Tasks Orders will include, but not be limited to:

• Contract information

• Scope

• Schedule

• Approximate Cost

Task 2 – Airfield Friction Compliance

i. Summary:

Rubber Removal and Friction Testing must comply with the following:

• Advisory Circular 150/5320-12C (or current version) – Measurement, Construction and

Maintenance of Skid Resistant Airport Pavement Surfaces https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/ documentNumber/150_5320-12

• Advisory Circular 150/5340-1M (or current version) – Standards for Airport Markings documentnumber/150_5340-1 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5320-12 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentNumber/150_5320-12 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5340-1 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5340-1

• Advisory Circular 150/5370-10H (or current version) – Standard Specifications for Construction of Airports (specifically Item P-620 – Runway and Taxiway Marking) documentnumber/150_5370-10

• U.S. DEPARTMENT OF LABOR, OCCUPATIONAL SAFETY AND HEALTH

ADMINISTRATION (OSHA) 29 CFR 1910

ii. Approach and Talking Points:

Contractor must:

• All equipment operators must be trained and licensed per local, state and federal requirements.

• Perform Rubber Removal from areas of grooved pavement on runways as directed by the JWA

PM. Rubber removal from asphalt pavements shall be accomplished exclusively using a high-pressure water system unless otherwise approved by the JWA PM.

• Furnish all equipment and labor for delivery of water if needed, from the JWA source to the job site. Water to be used will be furnished by JWA from a central location at no cost to the Contractor.

• Provide sufficient lighting for the purpose of illuminating the work area on the Airfield, and shall shade and direct the lighting as not to interfere with aircraft or tower operations.

• Provide and utilize on the job site, a digital camera with date and time stamp capabilities to document all work performed under this contract.

• Contain, reclaim, clean, report and dispose of fluids, rubber, residue, waste and debris in accordance with the latest local, state and federal regulations.

• Perform friction as requested by JWA PM on a schedule mutually agreeable between the Contractor and JWA Project Manager which complies with the processes and requirements of Advisory Circular

150/5320-12C (or current version) – Measurement, Construction and Maintenance of Skid Resistant

Airport Pavement Surfaces.

MATERIALS

Furnish all equipment and labor for delivery of water from the hydrant to the job site. Water will be made available from JWA hydrants at no cost to Contractor.

EQUIPMENT

https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5370-10 https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5370-10

Provide equipment, tools, and machinery which are safe and in satisfactory condition at all times.

Equipment shall be supported on pneumatic tires. Vehicular-mounted hydraulic system capable of delivering high-pressure water impact upon the pavement surface less or greater than 8,000 pounds per square inch. If high-pressure is delivered from a spray bar, the nozzles shall be spaced to provide total coverage of the area being treated. The nozzle line shall have adjustable pressure regulators or relief valves and gauges measuring actual line pressure.

RATE OF REMOVAL

Remove rubber at a minimum rate of 10,000 square feet per hour. Do not permit high-pressure water application to remove or otherwise damage the existing pavement surface.

WATER PRESSURE

Provide water pressure impact upon the indicated pavement areas sufficient to remove the designated rubber to the required degree of removal without damaging the existing pavement joint sealant, and other airfield appurtenances. Contractor shall be responsible for repairing any damage caused by the removal work.

DEGREE OF REMOVAL

Contractor is responsible for quality control, testing and documentation supporting that 95 percent of all visible rubber is removed.

Utilize self-propelled vehicles capable of applying water and/or solution, scrubbing the surface and collection of the wastewater containing rubber and other materials. All the equipment shall be designed for rubber removal or surface-cleaning operations. Multiple passes may be required in order for the requirements to be met.

Maintenance of the rubber removal equipment shall be the sole responsibility of the Contractor.

The Contractor's operation plan shall address how maintenance and repair of the equipment will be accomplished. JWA reserves the right to investigate, at any time, the state of parked equipment or to request the maintenance records for the Contractors equipment. Maintenance cannot be performed on the AOA. Any maintenance operation conducted in approved areas should be performed under strict adherence to environmental rules and regulations concerning spills, drips and leaks of fluids and debris.

Contractor is responsible for containing, reclaiming, cleaning and disposal of fluids, rubber, residue and debris in accordance with current latest local, state and federal Environmental Quality regulations in effect at the time of the rubber removal.

iii. Staffing Classifications:

JWA envisions that the Friction Testing and Rubber Removal Team will consist of the following

(the number of each Classification required will vary by Work and Task Order):

A. Task Lead – Friction and Rubber Removal - Each Task must have a designated Lead with a minimum of five (5) years' experience with the same or similar Task in terms of scope, size, complexity and environment. The designated Lead must be pre-approved by the JWA PM, on site when the specific Task is being accomplished and is responsible for all Task activities, contract compliance, escorting and reporting.

The Task Lead may be a member of the Testing or removal Team, or a separate stand alone staff member. In either case, costs for the Task Lead must be included in the Hourly rate for the

Friction Testing Team and in the per square foot rate for the rubber removal team.

B. Rubber Removal Team - This Classification includes all materials, labor and equipment to complete the rubber removal in conformance with the approach and Advisory Circulars described above (includes all equipment, operator(s) and all associated planning, labor, overhead, materials, C. Friction Testing Team - This Classification includes all materials, labor and equipment to complete friction testing and reporting in conformance with the approach and Advisory Circulars described above (includes all equipment, operator(s) and all associated planning, labor, overhead, materials, equipment, maintenance, reclamation, disposal, compliance, contract/project/task management, reporting and documentation.

iv. Documentation

A. Task Order (TO): JWA will generate a Task Order for work. The TO will be issued prior to the start of work. Tasks Orders will include, but not be limited to:

• Contract information

• Scope

v. Measurement

A. Rubber Removal will be paid by the actual Square Feet of Runway treated and described in the

Final Task Order, actual quantities and Final Report. Payment per square foot will be all inclusive including, but not limited to all labor, materials, equipment, disposal, reclamation.

B. Rubber removal costs per square foot must include all associated planning, labor, overhead, C. Each Friction Testing occurrence shall include valid testing data for a minimum of four test passes in each…