Airport SSOPRD SOW_DRAFT 10_16_2024.pdf

Statement of Work

AIRPORT SAFETY, STANDARDS, OPERATIONS, PLANNING RESEARCH AND DEVELOPMENT

STATEMENT OF WORK

1. Introduction

This Statement of Work (SOW) sets forth the requirements to accomplish a variety of specific activities related to the Federal Aviation Administration (FAA) Airport Technology Research and Development (ATRD) Branch - Safety Section, for Airport1 Safety Standards, Operations, and Planning and Research and Development (R&D) support. This SOW will focus on the project management, engineering, technical support, and producing a variety of deliverables required for the following Task Areas found in Section 4:

• Airport Safety Standards and Operations

• Airport Engineering and Design

• Airport Planning and Environmental

• Airport Airspace Safety Data and Analysis

• Airport and Takeoff/Landing Area Technology Innovation

• Operation and Maintenance of Vehicles, Equipment, Facilities and Assets

2. Background

The FAA’s Airport Technology Research & Development Branch is the FAA’s organization dedicated to ensuring the safety, capacity, and efficiency of U.S. airports. ATRD discovers and evaluates new technologies and methods that are critical to the future of operating a safe national airspace system. ATRD’s work informs airport/landing area policies, standards, and regulatory guidance to meet the demands of increasing air traffic, new types of aircraft, and environmental factors. The policies, standards, and regulatory guidance include Title 14 Code of Federal Regulations (CFR) Part 139 - Certification of Airports, FAA Advisory Circulars (AC), FAA Orders, FAA CertAlerts, FAA Engineering Briefs (EB), other FAA guidance documents, International Civil Aviation Organization (ICAO) documents, and industry standard documents.

ATRD’s research aligns with the Department of Transportation’s strategic goals of Safety, Equity, Climate and Sustainability, and Transformation.

ATRD performs a wide variety of R&D efforts for several FAA Sponsor Offices and their respective Divisions/Branches, which include: Office of Airport Safety and Standards,2 Office of

1 An airport is defined in the law as any area of land or water used or intended for landing or takeoff of aircraft including appurtenant area used or intended for airport buildings, facilities, as well as rights of way together with the buildings and facilities. Special types of facilities such as seaplane bases and heliports are included in the airport categories listed below (commercial service, reliever, and general aviation).

2 https://www.faa.gov/about/office_org/headquarters_offices/arp/offices/aas https://www.faa.gov/about/office_org/headquarters_offices/arp/offices/aas https://www.faa.gov/about/office_org/headquarters_offices/arp/offices/app

Airports Planning and Programming,3 Office of Environment and Energy.4 At times, ATRD is called to support other FAA Offices include Air Traffic Organization and Aviation Safety. The research performed by ATRD for these sponsor offices assists with updating/creating FAA guidance and answering research questions that may be posed by the U.S. Department of Transportation, Congress, National Transportation Safety Board, Aviation Industry Groups, or another organization.

ATRD includes two Sections: 1) Airport Safety Research and Development and 2) Airport Pavement Research and Development. The requirements in this SOW are for support to the Airport Safety Research and Development Section.

3. General Requirements

The contract requirements are primarily focused on program and project management of research topics referenced in Section 4 Task Areas, normally ending in one or more deliverable(s) to the FAA. The Contractor must manage a diverse, complex, fast-paced, and highly visible FAA research portfolio on this contract. The Contractor will require knowledge and understanding of the National Airspace System (NAS), Title 14 CFR Part 139 - Certification of Airports, FAA ACs, FAA Orders, FAA CertAlerts, FAA EBs, other FAA Guidance Documents, FAA Air Traffic Policies and Procedures, various industry accepted standards, and the airport operations environment, including air operations areas (AOA) to accomplish tasks.

The Contractor must perform program and project management activities, including, but not limited to, the following:

• Acquiring knowledge and information relating to research objectives.

• Developing and writing quality project and test plans necessary to execute research objectives.

• Conducting assessments, testing, and evaluations to execute research objectives.

• Perform coordination of logistics, setup, communication, notification of stakeholders, and accountability to execute research objectives.

• Tracking and reporting project status and milestones.

• Obtain data, information, and feedback necessary to execute research objectives.

• Store, manage, program, develop tools, and databases necessary to execute research objectives.

• Perform analysis of data, information, and feedback necessary to execute research objectives.

• Write quality and informative reports such technical notes, final reports, other reports/documents as required to execute research objectives and deliverables.

• Develop presentation materials with informative graphics to support research objectives.

3 https://www.faa.gov/about/office_org/headquarters_offices/arp/offices/app 4 https://www.faa.gov/about/office_org/headquarters_offices/apl/aee https://www.faa.gov/about/office_org/headquarters_offices/arp/offices/app https://www.faa.gov/about/office_org/headquarters_offices/apl/aee https://www.airporttech.tc.faa.gov/Airport-Safety

• Develop professional fact sheets and graphics to highlight the research.

• Complete program and project management research objectives independently without

FAA routine guidance, minimal technical direction, or how-to-do next steps.

The Contractor must perform equipment deployments, which will involve monitoring, troubleshooting, and removing complex equipment on an airfield/landing areas or other areas as needed to accomplish research objectives. The Contractor must create, manage, document, update, enhance, and sort multiple linked and independent databases that support a variety of specific objectives. The Contractor must perform different types of data analysis to support a variety of specific objectives. Examples of different analysis types include but not limited are aggregation, graphical, descriptive, statistical, quantitative, regression, content, diagnostic, financial, and descriptive. The Contractor must have a scalable workforce able to meet the work requirements as they potentially shrink or expand to keep pace with the work demand. To fully support and accomplish the Task Areas and subsequent subtasks of the SOW, the Contractor must have multiple skill sets, areas of discipline, labor force, and areas of expertise.

The specific requirements discussed in this SOW will require multiple teams at different locations, simultaneously. The Contractor is responsible for managing and controlling all subcontracts to ensure work performance is in accordance with the standards set forth in this contract. Work must be performed as required by Task Orders issued under this contract. The Task Orders will identify the specific scope, specific requirements, and specific deliverable(s).

3.1 Program Management

The Contractor must provide program management and technical expertise necessary to accomplish the requirements and Task Areas in this SOW. The Contractor must provide a Program Manager and Project Manager as part of their program management team. The Contractor must provide program management whose responsibilities and oversight include but are not limited to, performing day-to-day and long-term planning, budgeting, financial management, scheduling, conducting administrative duties, purchasing, managing personnel, establishing/managing subcontracts, and reporting of the work performed by personnel of this contract. The program manager and project manager must be employed by the Prime Contractor and must be able to respond in person to scheduled or unscheduled meetings at the FAA William J. Hughes Technical Center for Advanced Aerospace (WJHTC) within one (1) hour of notification from an authorized FAA representative. Travel to the WJHTC by the Program Managers will not be authorized for reimbursement.

3.1.1 Program Management Review

The Contractor must meet biannually with the FAA Program Management Office (PMO) and contracting officer representative(s) (COR) for a Program Management Review (PMR) at the WJHTC or a mutually agreed upon location when directed by the COR. The Contractor’s PMR must include discussion of the following:

1. Contract/Task Order Information;

2. Financial Summary;

3. Task Order Staffing Summary;

4. Performance Summary;

5. Accomplishments;

6. Action Item Summary; and

7. Subcontractor Status, if any.

The Contractor must provide all PMR materials at least five (5) business days prior to the scheduled meeting. The Contractor must prepare and deliver PMR minutes including action items, issues, resolutions, or specific FAA instructions no later than five (5) business days after the meeting.

3.2 Contract Personnel

Contractor personnel must have and maintain a Passport and U.S. driver’s license. Any and all costs associated with Passports or driver licenses are the responsibility of the Contractor.

Contractor personnel will be required to travel frequently to multiple locations (e.g., airports, testing/evaluation locations, meetings, etc.) across the United States and Internationally. The Contractor personnel will be required to work beyond and outside a regular working schedule at various times to accomplish the research objectives of this SOW.

The resultant contract will contain both on-site and off-site employees, consisting of both prime and sub-contractor staff (if applicable). The Government may authorize maximum use of remote work (telework) for those categorized as on-site; however, all on-sight employees must be able to be present at the WJHTC within one (1) hour of the request from the FAA.

The FAA reserves the right to select which labor categories are on-site or off-site on each Task Order, depending on research requirements.

3.3 Regular Work Hours

Except as otherwise specified, all work must be performed during the Government's regular working hours of 7:00 am – 5:30 pm local time, Monday through Friday excluding Federal holidays.

The Contractor must submit staff and subcontractor staff regular work hours and location (offsite Contractor office, telework, or onsite) to the FAA COR within 30 days of contract award.

The Contractor must submit staff and subcontract staff regular work hours changes or updates to the FAA COR within 3 days of a schedule change by contract personnel.

3.4 Work Outside Regular Hours

The Contractor will encounter occurrences that require Contractor work be completed outside regular work hours to accomplish specific objectives (i.e. night work), stay late to complete specific objectives, and/or maximize the best use of work time, schedule, and funds. Examples may include working and/or traveling across different time zones, and other specific work requirements as needed.

If the Contractor is required to perform work on Saturday, Sunday, Federal holidays, or outside regular working hours, it must be requested in writing to the COR, giving as much advanced notice as practicable, but no less than 48 hours. If work is required outside of the regular work hours, the contractor may allow comparable time off to keep the hours to a normal 40 hour work week, which can also be averaged out over multiple weeks when necessary, so that there will be no additional charge to the Government.

If an unscheduled event or emergency requires work outside regular hours, the Contractor must inform the FAA CO, COR and Program Office by phone and/or electronic mail as soon as reasonably possible, followed by a written explanation of the event or emergency. Coordination between the Contractor, FAA Program Office, and COR is essential.

3.5 Transition Planning

A smooth and orderly transition between Contractor and any predecessor or successor Contractor(s) is necessary to assure minimum disruption to vital Government business. The Contractor must provide phase-in, phase-out services for any work that will be transitioned to a successor Contractor for up to 60 days prior to Task Order and/or contract end date. The Contractor program management will coordinate this effort. This will include personnel transition as well as any work-specific transition and the transition of any Government furnished property (GFP), equipment, data, software, etc.

3.5.1 Transition-In Planning & Activities

The first 30 days after the contract award date will be considered a Transition-In period. The Contractor must prepare and present a Transition-In Plan & Activities during the post award contract kick-off meeting. The Contractor must prepare and deliver a Transition-In Plan that includes:

• Contractor process to enable a smooth transition from incumbent contractor and/or new contract.

• Schedules and milestones for Transition-In Plan & Activities.

• Identification of personnel available during the Transition-In period.

• Staffing plan, to include onboarding process.

• Approach to achieving 100% staffing by the conclusion of the Transition-In period.

• Contractor’s subcontract plan, if any.

• Risks during Transition-In period, and management plan.

• Any other information and/or topics related to Transition-In period.

The Contractor will have access to Government and airport facilities to familiarize the Contractor’s supervisors, key personnel, and staff with equipment, reporting, work scheduling, and procedures. Contractor personnel may observe the performance of services defined within this contract during the Transition-In period. However, the Contractor’s actions to staff personnel and established procedures must not interrupt services at any time during this period.

3.5.2 Transition-Out Plan & Execution

The Contractor must provide a Transition-Out Plan for COR approval 45 calendar days prior to the last day of a contract unless technical direction is given by the FAA to the Contractor to not provide a Transition-Out Plan. The FAA will use this Transition-Out Plan in the event the FAA awards a contract following this contract. If a follow-on contract is awarded to other than the Contractor, the Contractor must cooperate to the extent required to permit an orderly change over to the successor. During this Transition-Out period, the Contractor must provide support for all required tasks.

Approximately 15 business days prior to a Task Order and/or contract end date, the Contractor must provide the following:

• All documentation as of the most recent version;

• A final financial report;

• A final status report that includes a projection of activities for the remainder of the Task

Order(s)and/or contract;

• A closeout meeting with the FAA (details and participants to be determined by the FAA);

• Return or transfer of data, disposition of equipment purchased using government funds, and any GFP to the FAA and/or successor;

• The Contractor must return all FAA security badges to the COR by closeout of the Task

Order and/or contract.

3.6 Airport Security Badge Requirements

Contractor personnel must obtain and maintain an airport security badge (with driving privileges on the airport movement and non-movement areas) at Atlantic City International Airport (ACY). ACY will be frequently used to perform research tasks on this contract. Task Orders will identify which labor categories are required to obtain and maintain an ACY airport security badge. The Contractors that have an ACY security badge will be required to escort non-badged personnel for project related purposes. All costs associated with obtaining/maintaining an ACY security badge are the responsibility of the Contractor. Further instructions and information on obtaining an ACY security badge can be found at https://www.acairport.com/.

https://www.acairport.com/

Additional airport security badges at other airports will be required to accomplish tasks on this contract and will be defined in Task Orders. The Contractor should be aware that other government security requirements will have to be met to obtain security badges. Each airport will have appropriate protocol, security, and processes.

3.6.1 FAA Air Operations Area Access

Some contractor staff as identified in individual Task Orders will be required to get FAA WJHTC AOA access to pass through a variety of local security gates and be able to provide escort duties on the FAA WJHTC aircraft ramp/apron. This will require FAA provided training and an information review by the FAA WJHTC Center Operations Division. Upon approval, security gate access will be granted with additional identification/badging that the Contractor will be responsible to display. The FAA will provide guidance on how to specifically obtain FAA Air Operations Area access. There is no cost to the Contractor to get approval for this access.

3.7 Contractor Provided Vehicles

The Contractor must supply one (1) 4-wheel drive company vehicle to accomplish the Task Areas of this contract. Requirements are listed below:

• Heavy duty crew cab pickup truck with a minimum of ¾ ton towing/hauling capacity

• Equipped with lockable bed cover or cap, and tow hitch

• Company logo clearly displayed on side body

• Additional markings, warning lights, and two-way aviation radio suitable for operating in an AOA of an airport

The Contractor company vehicle must be ready for use within 120 days after the contract award. The Contractor is required to use their own company vehicle for tasks and prior to using a Government vehicle for transportation between buildings, picking up and delivering equipment/materials and travel to off-site locations. The Contractor must coordinate with ACY Airport Operations to meet any additional ACY insurance and vehicle requirements. The vehicle must have successfully passed state inspection requirements and have and maintain a valid registration. All markings, maintenance, repairs, fuel, insurance, and registrations are the responsibility of the Contractor. The vehicle must be in good working order. It is the Contractor’s responsibility to furnish a replacement vehicle if out of service. All motor vehicles operated by the Contractor, its employees and subcontractors and suppliers within the boundaries of the FAA WJHTC property must be registered with the FAA Security Office and owners will be required to demonstrate liability and insurance coverage. Any and all costs associated with these vehicle requirements are the responsibility of the Contractor.

3.8 Tools and Equipment

The FAA will provide tools and equipment necessary to accomplish the objectives of the specific Task Orders under this SOW. The Contractor is responsible for the safe use and care of FAA-provided materials, tools and equipment as government furnished property (GFP). There may be instances when the Contractor would recommend tools, equipment, or specialty items needed to meet objectives; these will be purchased by the FAA unless otherwise authorized, if required.

3.9 Personal Protective Equipment

The Contractor must consider safety a key element of their daily tasks. The Contractor is responsible for supplying all personal protective equipment (PPE) necessary to safely perform the requirements of the SOW. The Contractor must follow all applicable safety and occupational health guidance according to Occupational Safety and Health Administration (OSHA), FAA, and/or local jurisdictions. Examples of PPE include, but are not limited to, hard hats, gloves, goggles, safety shoes, safety glasses, hearing protection, welding helmets, face shields, fall protection equipment, chemical protective equipment, environmental/weather appropriate apparel, and high visibility apparel while working on an airport. Cost associated with PPE are the responsibility of the Contractor.

3.10 Technician Requirements

Technicians under this SOW will be required to perform a variety of tasks including, but not limited to, welding, fabricating, electrical tasks, mechanical tasks, carpentry tasks, installation of sensors, sketch diagrams, vehicle/equipment assessments, and troubleshooting. Examples of welding types used in fabrication projects may include, but not limited to, metal inert gas (MIG), tungsten inert gas (TIG), and shielded metal arc welding (SMAW) known as “Stick”, welding. Fabrication tasks will include, but not limited to, the use of Government-owned equipment such as drill presses, metal breaks, lathes, metal punches, hand & power tools, and other common fabricating equipment. Electrical tasks will include but are not limited to 120/240 VAC work or higher voltage, 12/24 VAC/VDC work, wiring sensors, data acquisition systems, solid state relays, constant current circuits, electrical troubleshooting, understanding circuitry & electrical theory, etc. Mechanical tasks may include but are not limited to the operation of various pieces of equipment, operation of small engine equipment, fixing/troubleshooting issues with vehicles/equipment, basic engine diagnosis, and other similar tasks. Carpentry tasks may include by are not limited to fabricating unique structures using wood, plastic, metal, or other materials to support Task Order requirements.

Vehicle/equipment assessments include but are not limited to general operation, fluid inspection, basic engine diagnosis, replacement of non-complex parts, recommend upgrade/replacement, travel prep, and coordinating professional repair. Technicians must setup and tow a variety of FAA trailers for Task Order requirements. Forklift and man lift operation will also be required. Other on-the-job training such as fall protection, CPR and confined space operations will be provided by the FAA WJHTC Safety Office, if determined necessary by the FAA.

3.11 Contractor Attendance at FAA Sponsored Training

At times FAA-sponsored training sessions will apply to contractor personnel performing under this Contract. Some training sessions will be required, such as forklift training, while others will be offered as space is available for voluntary training such as cardiopulmonary resuscitation (CPR), automated external defibrillator (AED), and various OSHA awareness sessions. The FAA will inform the Contractor of a potential opportunities and follow AMS Clause 3.13-10 Contractor Attendance at FAA Sponsored Training (January 2003).

4. Task Areas and Descriptions

The following Task Areas are supported on this Airport Safety, Standards, Operations, and Planning and R&D support contract. Task Orders will identify the specific scope, specific requirements, and specific deliverable(s).

4.1 Airport Safety Standards & Operations

The Office of Airports Safety and Standards (AAS), Safety and Operations Division includes the Safety and Certification Program. This Task Area will include research related to the safety and certification of airports and airport operations and safety practice.

Research topics may include but are not limited to:

• Airport Certification – Airport certification topics Under 14 CFR Part 139, Certification of Airports (Part 139), and requirements related to Airport Operating Certificates to allow airport operators to serve air carrier passenger operations for scheduled and unscheduled passenger carrying operations.

• Airport Operations – The movement of aircraft, vehicles, people, equipment, items, and anything else required to safe, efficient, and effective movement and navigation about the airport including the movement area, non-movement area, AOA, or property.

• Winter Operations - snow and ice control plans, assessing and reporting airport conditions through the utilization of the Runway Condition Assessment Matrix (RCAM), establishing snow removal and control procedures, tools and equipment used for assessing winter operations, and/or new concepts.

• Wildlife Hazard Management – Topics related to wildlife management practices on and near airports, avian radar, reporting/validating wildlife strike submissions, and analyzing data. Additional topics include those found in ACs.

• General Aviation Safety – topics related to innovative technologies and procedures to make flying safer, greener, and more efficient.

• Safety Management Systems (SMS) - topics related to efforts by helping airports detect and correct safety problems before they result in aircraft accidents or incidents.

4.2 Airport Engineering & Design

The FAA develops engineering, design, and construction standards for civil airports, heliports, seaplane bases, and other types of takeoff/landing areas. This includes standards for airport and obstruction lighting; marking, signs, and other visual aids that assist in the safe movement of aircraft and vehicles in the AOA; safety during construction; deicing, and infrastructure needed to install, operate and support guidance systems on an airport. This may include, but not be limited to, runways, taxiways, aprons and other facilities at airports and takeoff/landing areas to include all visual systems used by pilots for navigation, obstacle avoidance and landing, on and off airport.

Research focuses on assessment and/or establishment of recommended facility design standards as aircraft operations and fleet mixes change and new aircraft systems are introduced into the National Airspace System. These changes have led to significant policy and regulatory adaptations to safely integrate these platforms into the airport environment. As the technology and its use continues to mature, the FAA is committed to conducting research and providing policy and guidance to ensure the safe operation of unmanned aircraft systems (UAS) in and around the airport environment. As more UAS concept of operations (CONOPS) propose operations involving the airport environment, there is a need to define requirements for the planning, design, and establishment of takeoff/landing areas or structures to support these aircraft, as well as associated sensors, infrastructure, and equipment.

4.3 Airport Planning & Environmental

In addition to airports operating safely, the FAA also prioritizes airports being efficient and sustainable, which is achieved through the Office of Airport Planning and Programming (APP), Planning and Environmental Division.

Airport planning research is an important resource for ensuring that FAA and industry airport planners have the knowledge and tools required to provide technical leadership to guide airport development. FAA airport planners also have a unique role as advocates for the public interest in a national airport system that supports all the air transportation needs of the country’s population and economy. The research will assist with ensuring the FAA’s planning processes support better decision-making about future airport development needs. Research may include but not limited to the development of various airport planning tools by leveraging available data, in addition to, airport capacity and simulation models. These tools will assist in developing new concepts and criteria for airport design specifications to find areas of improvement for reducing delays, increasing capacity, and improving the safety of operations.

As levels of traffic increase and new technologies continue to be developed, this effort will focus on investigating technologies or procedures or the integration of emerging entrants to meet the demands of future aviation.

ATRDs airport planning research also includes assessing how unmanned aircraft can safely integrate into existing airport facilities. This includes establish infrastructure design requirements and safety standards for unmanned operations at civil airports.

Airport environmental research focuses on assisting airports with efficiently implementing the National Environmental Policy Act (NEPA), noise compatibility planning and other environmental laws and regulations. This also includes airport noise research which may include, but not be limited to, topics pertaining to noise abatement procedures, land-use compatibility, energy efficiency, resiliency, and sustainability.

4.4 Airport / Airspace Safety Data & Analysis

This Task Area focuses on collecting, analyzing, interpreting, and visualizing data using various techniques, business intelligence tools and machine-learning. Maintenance of several internal datasets will be required, such as the Airport Safety Database (ASD) and Runway Incursion Mitigation (RIM) program, while other datasets will be provided by the FAA for focused analyses.

The RIM program is a safety initiative that program identifies specific airport areas with non-standard airfield geometry and known runway incursions to reduce incidents and accidents attributed to airport design issues. Geospatial and statistical tools and databases are used to manage the program, conduct annual analysis, track mitigations efforts, and develop reporting.

This Task Area will also support airport analysis research. Navigable airspace, the area at or above the minimum altitudes of flight that includes the airspace needed to ensure safety in the takeoff and landing of aircraft, is a limited natural resource. Congress has charged the FAA with administering this airspace in the public interest as necessary to ensure the safety of aircraft and its efficient use. Research may include but is not limited to the development of tools for ease in analysis and identifying mitigation measures to enhance safe air navigation.

Lastly, this Task Area will include developing new airspace and data requirements for airports, heliports, and other takeoff/landing areas.

4.5 Airport Technology Innovation

Under this Task Area work may include but is not limited to evaluating new technologies or procedures that have the potential to improve the level of safety for airport and takeoff/landing areas operations. The most critical surface assets of an airport and takeoff/landing area are its runways, taxiways, and ramp areas. Detection and tracking of targets on the airport surface are increasingly the focus of smart technological systems that are either in the conceptual stage or exist in functional states that are applicable to non-airport related operations. Smart technology involves integrating data processing, communication, and sensor/control technologies into infrastructure systems to achieve gains in efficiency and effectiveness in the overall performance of an airport.

Areas of research may consist of, but are not limited to, evaluating safety/smart sensor technology and systems, such as foreign object debris (FOD), wildlife detection systems as well as technologies including surveillance and autonomy to determine their applicability for use by airport operators. Minimum performance requirements, assessment to the potential level of safety for airport operators, as well as cost-effectiveness, would be appraised. The Contractor must develop operational concepts for sensors and systems and support evaluations through simulations or live demonstrations.

The proliferation of interest in and use of remotely pilot platforms has led to significant policy and regulatory adaptations to integrate these platforms into the airport environment. As the technology and its use continues to mature, the FAA will conduct additional research to ensure the safe operation of these platforms on-airports. Examples of these on-airport applications include, but are not limited to, obstacle data collection, wildlife hazard management, perimeter inspections and surveillance, aircraft rescue and firefighting, and other airport safety and engineering related applications.

4.6 Operation and Maintenance of Vehicles, Equipment, Facilities, & Assets

FAA ARTD - Safety Section owns, maintains, operates, and modifies vehicles, facilities, equipment, and assets to support numerous R&D projects and mission objectives for the Section. Task Orders will identify the specific scope, specific requirements, and specific deliverable(s).The Contractor must perform the following: general maintenance/inspection, operation of various pieces of equipment, operation of scientific equipment/tools/sensors/measuring devices, operation of small engine equipment, fixing/troubleshooting issues with vehicles/equipment, general facility upkeep, basic engine diagnosis, general cleaning, general organization, identify parts, recommend upgrades/modifications, supporting construction/maintenance activities, reporting of operation and deficiencies, inventory tracking, mileage reports, and other similar tasks. The Contractor must coordinate these activities with the FAA and other on-site Contractors.

FAA Vehicles & Manned Machinery: The FAA has numerous FAA-owned and leased vehicles/trailers and test vehicles/equipment. Unless otherwise noted, vehicles and machinery are standard builds; manuals and specifications can be found on manufacturer’s websites. The FAA will provide specific vehicle or manned machinery if available to the Contractor. The following table represents current FAA vehicles and manned machinery, but not limited to:

Type Make Model Color Year Air Stair Truck Ford F350 White 1989 Work Pickup Truck Ford F350 White 2003 Work Pickup Truck Ford F350 Gray 2008 SUV Ford Expedition Black 2022 Van Ford E-Transit White 2023 Van Freightliner Sprinter White 2013 Aircraft Tug Grove MB C141 Rated White 1985 Man Lift Grove AMZ40BE Yellow 1996 Scissor Lift x2 MEC RT9260RT Red 2024 Scissor Lift Genie GS-3246 Blue 2004 Utility Task Vehicle Polaris Ranger Red/Black 2009 Utility Task Vehicle Polaris Ranger Red/Black 2009 Enclosed Trailer (est. 22 ft length)

ATC Quest Silver 2015

Flat Open Bed Unknown Unknown Black Est. 2000

Vehicle Trailer Enclosed trailers x 4 (under 15 feet length)

Various Various White Est. 2005

Enclosed trailer x 2 Wells Fargo TBD White 2004

FAA Facilities and Test Sites: The FAA has numerous FAA facilities located on and off the WJHTC grounds. FAA facilities include, but not limited to:

• Storage/Housing Buildings - The FAA ATRD Branch has five (5) large (greater than 400 sq

ft) and more than five (5) small (under 200 sq ft) storage and housing buildings located at the FAA WJHTC. These buildings house FAA equipment, vehicles, assets, items, and specialized tools used to accomplish research objectives.

• Test Sites – The FAA routinely adds and removes testing sites depending on research objectives. Some of the testing sites may be utilized for short-term research or longer-term research of greater than one year. Test sites are typically located within the United States.

• FAA Research Taxiway - The FAA ATRD Branch has entered into a Memorandum of

Agreement (MOA) with the Delaware River Bay Authority (DBRA) to conduct research utilizing newly reconstructed Taxiway C, also referred to as the FAA Research Taxiway, at the Cape May Airport (WWD) in Erma, New Jersey. This MOA grants the FAA ATRD the “right to construct, operate and maintain research infrastructure” at WWD. The Research Taxiway is intended to be a single site to design, test, evaluate, monitor, and report on the performance of state-of-the-art airport safety and pavement technologies.

The Research Taxiway is approximately 3,250 ft long and has a pavement width of 150

ft. The taxiway has a state-of-the-art lighting system vault with six (6) constant current regulators that powers a full array of taxiway and runway lights on the Research Taxiway that allows ATRD researchers to evaluate various types of light fixtures, lighting configurations, electrical infrastructure, and other research topics. There are currently 142 in-pavement light can bases for runway edge lighting, runway centerline lights, clearance lights, touchdown zone lights, takeoff hold lights, runway entrance lights, runway guard lights, and taxiway centerline lights.

• FAA Experimental Medium Intensity Approach Light System with Runway Alignment

Indicator Lights (MALSR) at ACY, Runway 4 - The FAA ATRD owns and operates an experimental MALSR for test and evaluation purposes on Runway 4 at ACY. The experimental MALSR has circuitry and controls to manually change the lighting configurations compared to a standard MALSR. This system has been used for flight evaluations observing and documenting different types of lamps, varying configurations, and other research topics. FAA ATRD is working with other FAA organizations in the design, engineering, and replacement of the current MALSR with a new experimental

MALSR.

• FAA Experimental Heliport Facility - The FAA ATRD owns and operates an experimental heliport facility located at ACY. The facility has an approach lighting system used for FAA research topics and vertical flight operations. The FAA also owns an experimental raised deck heliport that is currently not assembled but may be reassembled if required. The lighting systems are powered by constant current regulators in housing buildings located near the facility.

• FAA Photometric Laboratory - The FAA owns a nonaccredited Photometric Laboratory located at the FAA WJHTC. Equipment and accessories are used to test for testing chromaticity, candela, infrared, and color temperature.

FAA Equipment: The FAA has numerous FAA owned equipment such as generators, small engines, electronics, specialized tools, shop equipment, shop supplies, and hand tools.

Quantity of equipment may increase or decrease over the period of performance of the contract. List of equipment, but not limited to:

Numerous hand and power tools (drills, saws, screwdrivers, pliers, hammers, wrenches, electrical tools, etc.)

Numerous shop supplies and consumables (drill bits, knives, welding supplies, towels, cleaning products, brooms, trash cans, etc.)

Numerous electrical diagnostics tools (multimeters, conductivity, voltage testers, etc.)

Numerous material and hardware for fabrication (metal and wood variety of stock, nuts, bolts, nails, screws, etc.)

Greater than 5 variable and adjustable voltage transformers

Greater than 10 small engine portable generators that power up to 1kW (Honda series generators)

Numerous specialized tools (welders, survey transits, GPS total stations, diagnostic tools, power supplies, etc.)

Numerous other items and equipment that cannot be categorized/listed

FAA Assets: The FAA has numerous FAA assets located on and off the WJHTC grounds. FAA assets include lighting systems, scanners, measuring devices, supplies, legacy equipment, etc.

List of assets include, but are not limited to:

1 x DELTA LTL-X Mark II Retroreflectometer 7 x L828 ADB 10KW 5 step constant current regulators

(240 VAC)

1 x DELTA LTL-x Standard Retroreflectometer 1 x L828 Flight Line 10KW Class 2 constant current regulator (240 VAC)

2 x BYK Gardner 45/0 Gloss Spectrophotometers 1 x L828 Manairco 10 KW Class 1 constant current regulator (240 VAC)

1 x DELTA Marking Thickness Gauge 1 x L828 Multi-Electric 10 KW Class 1 constant current regulator (240 VAC)

1 x Elcometer 456 Thickness Gauge 1 x L828 Crouse Hinds 10 KW Class 1 constant current regulator (240 VAC)

+8 x Distance laser measurement devices 1 x L-829 Liberty Airport Systems 30KW Ferroresonant Class 1 constant current regulator with 480VAC with

24 VDC

Photometric Equipment such as: Colorimeters, Spectroradiometers, wavelength meters, voltmeters, 4 x L-829 Liberty Airport Systems 10KW Ferroresonant Class 1 constant current regulator with 480VAC with oscilloscopes, photometric spheres, etc. 24 VDC Various FAA lighting units used for research and development tasks (precision approach path indicator (PAPI light housing assemblies), lighting bases, airport light fixtures, etc.

1 x L-829 Liberty Airport Systems 4KW Ferroresonant Class 1 constant current regulator with 480VAC with

24 VDC

2 x Pickup truck mounted skid sprayer systems Numerous other items and equipment that cannot be categorized/listed

5. GENERAL REPORTING REQUIREMENTS

Deliverable Number

Deliverable Name Deliverable Description Deliverables Date

5.1.1 Meeting Minutes Detailed meeting minutes

from each meeting

24 hours following each meeting, or by noon the next business day if the meeting is on Friday

5.1.2 Monthly Progress

Report

As defined in Section 5.1.2

Fifth (5th) business day of each Month.

5.1.3 Project Plan As defined in Section

5.1.3

As Per Task Order

5.1.4 Test Plan, Assessment

Plan, Evaluation Support Plan

As defined in Section 5.1.4

As Per Task Order

5.1.5 Logistics Plan As defined in Section

5.1.5

As Per Task Order

5.1.6 Outline As defined in Section

5.1.6

As Per Task Order

5.1.7 Draft & Interim Report As defined in Section

5.1.7

As Per Task Order

5.1.8 Draft Final Report &

Final Report

As defined in Section 5.1.8

As Per Task Order

5.1.9 Deliverable Summary

Presentation

As defined in Section 5.1.9

As Per Task Order

5.1.10 Summary Report As defined in Section

5.1.10

As Per Task Order

5.1.11 Draft Guidance

Document

As defined in Section 5.1.11

As Per Task Order

5.1.12 Revised

Document/Deliverable

As defined in Section 5.1.12

As Per Task Order

5.1.13 Presentation

Material(s)

As defined in Section 5.1.13

As Per Task Order

5.1.14 Data Management

Strategy/Plan

As defined in Section 5.1.14

5.1.15 Data Analysis Plan As defined in Section

5.1.15

As Per Task Order

5.1.16 Data Analysis Report As defined in Section

5.1.16

As Per Task Order

5.1.17 Graphics As defined in Section

5.1.17

As Per Task Order

5.1.18 Other Deliverables As defined in Section

5.1.18

5.1. Deliverables

All deliverables must be submitted by email to the COR as outlined in Section 5. General Reporting Requirements. FAA servers may be limited to a total of a 10 MB email size from external domains and 25MB from internal FAA email servers. If email is not an effective way to submit a specific deliverable, the Contractor must use a secured large file transfer site. All written deliverables must be delivered in electronic format in Microsoft Office 2019 applications or later, or other method approved by the COR. Preparation of the reports must be in accordance with current DOT and FAA directives, orders, and policies. In addition, reports must be compliant with FAA Order 1370.120, Section 508 Accessibility Policy. The FAA will provide report templates, if available, to the Contractor. The Contractor must, when requested by the FAA COR, provide the FAA with the necessary documentation.

5.1.1 Meeting Minutes – The Contractor must submit detailed meeting minutes. Information such as date, location, attendees, and action items are required.

5.1.2. Monthly Progress Reports - The Contractor must submit a monthly summary progress report for each Task Order. The FAA reserves the right to revise monthly reporting requirements as necessary to meet FAA’s needs. Monthly progress reports must summarize the project(s) status and must include the following information:

• Project(s) status (significant milestones/activities, status, next steps)

• Technical accomplishments, including interim test results

• Planned activities

• Schedule and Changes

• Meetings and travel*

• Figures, images, photographs, etc.

• Problems that need to be discussed with the COR.

*For travel that occurred during the reporting period, the Contractor must submit a detailed trip report (with monthly progress report) summarizing the trip.

5.1.3 Project Plan – The Contractor must, as required by the Task Order, submit a Project Plan that will be used to guide both research execution and control of research objective(s). Project plan elements must include but are not limited to background information, objectives, plans, estimated schedule, estimated costs/time and estimated deliverables. Delivery dates and timelines will be specified on the Task Order level.

5.1.4 Test Plan, Assessment Plan, Evaluation Support Plan – The Contractor, as required by the Task Order, must submit a plan detailing the resources, processes, procedures, methods, test cards, operations, responsibilities, workflow, personnel, graphs, etc. Delivery dates and timelines will be specified on the Task Order level.

5.1.5 Logistics Plan – The Contractor, as required by the Task Order, must submit a plan that details specific coordination of a complex operation involving multiple stakeholders, facilities, supplies, and schedule. Delivery dates and timelines will be specified on the Task Order level.

5.1.6 Outline – The Contractor, as required by the Task Order, must submit a report structure, components, or sections intended for a deliverable. Delivery dates and timelines will be specified on the Task Order level.

5.1.7 Draft & Interim Report – The Contractor, as required by the Task Order, must submit an Interim Report that includes, but is not limited to, overall summary, general methodology, data summaries, findings/results, conclusions, and recommendations built upon previous deliverables. The Interim Report is typically an advanced report prior to a formalized final report. Delivery dates and timelines will be specified on the Task Order level.

5.1.8 Draft Final & Final Report – The Contractor, as required by the Task Order, must provide a complete and technically edited Draft Final Report. The Government will provide a thorough review of each report with electronic review and provide comments/changes within forty-five

(45) calendar days of delivery. The Contractor must then incorporate the FAA review comments/changes prior to submitting a Final Report. An electronic copy of the Final Report must then be delivered within fifteen (15) calendar days of receipt of the Government review. If multiple rounds of comments and edits are needed, the Government will provide subsequent reviews within thirty (30) days and the Contractor must incorporate the FAA review comments/changes within ten (10) calendar days.

5.1.9 Deliverable Summary Presentation - The Contractor, as required by the Task Order, must provide a Microsoft PowerPoint summary using the ATRD Mini-Deck Template as guidance (provided by FAA). This should be written at an executive level and provide the Executive Summary; the Research Request; Research Methodology; Key Findings; Key Conclusions; Key Graphics and Charts; and Next Steps and Recommendations. Delivery dates and timelines will be specified on the Task Order level.

5.1.10 Summary Report – The Summary Report, as required by the Task Order, is a consolidated and abbreviated version of a Draft/Final Report. Delivery dates and timelines will be specified on the Task Order level.

5.1.11 Draft Guidance Documents – The Contractor, as required by the Task Order, must develop draft FAA guidance documents based on the Task Order research efforts. The Contractor must use the current FAA formats depending on the type of FAA Guidance Document. Examples include Engineering Briefs, CertAlerts, Advisory Circulars, etc. Delivery dates and timelines will be specified on the Task Order level.

5.1.12 Revise Documents/Deliverables – At the request of the COR, the Contractor, as required by the Task Order, must revisit a previous document/deliverable, and revise the document/deliverable based on further FAA feedback. Delivery dates and timelines will be specified on the Task Order level.

5.1.13 Presentation Materials – At the request of the COR, the Contractor, as required by the Task Order, must prepare presentation materials related to the requirements in this SOW.

Delivery dates and timelines will be specified on the Task Order level.

5.1.14 Data Management Strategy/Plan – The Contractor, as required by the Task Order, must provide a Data Management Strategy/Plan on the creation, management, documentation, maintenance, and enhancement of databases that are independent or linked to multiple databases to support research objectives. Delivery dates and timelines will be specified on the Task Order level.

5.1.15 Data Analysis Plan – The Contractor, as required by the Task Order, must provide a Data Analysis Plan on the methods by which different types of data analysis will be conducted to support research objectives. The plan must include data visualization methods. Delivery dates and timelines will be specified on the Task Order level.

5.1.16 Data Analysis Report – The Contractor, as required by the Task Order, must develop a Data Analysis Report that provides a complete analysis of research objective data acquired, managed, and analyzed including visualizations for reader consumption. Examples of different analysis types include but not limited are aggregate, graphical, descriptive, statistical, quantitative, qualitative, regression, content, diagnostic, financial, and descriptive. A primary objective of these reports is to break down, describe, and provide visualizations for easy consumption of complex data. Delivery dates and timelines will be specified on the Task Order level.

5.1.17 Graphics – The Contractor, as required by the Task Order, must provide graphics such as complex diagrams, visualizations, illustrations, drawings, etc. to support research objectives.

The FAA will provide the Contractor the requirements via the Task Order. Delivery dates and timelines will be specified on the Task Order level.

5.1.18 Other Deliverables – The research portfolio being conducted within this SOW is diverse, complex, fast-paced, and highly visible. Other deliverables may be required on a Task Order that are not specifically defined within this SOW. The FAA will provide the requirements to the

Contractor on the content, format, and deliverable date of these deliverables via the Task Order. Delivery dates and timelines will be specified on the Task Order level.

6. PERIOD OF PERFORMANCE

The period of performance for this contract will include a base year and up to four (4) additional 1-year ordering periods.

7. TRAVEL

It is anticipated travel will be required frequently over the life of the contract. Contractor personnel will be required to travel frequently to multiple locations (e.g., airports/landing areas, testing/evaluation locations, meetings, etc.) across the United States and Internationally.

The FAA will authorize travel on an as needed basis that support the Contract.