Airport_De-Icer_RFQ_Bidnet_8.20.2025.pdf

Airport Request for Qualifications – Deicer Cart

RFQ

August 20, 2025 rfp@LakeCountyCO.gov

Request for Qualifications (RFQ)

Project Title: Procurement of Mobile Aircraft De-Icing Cart Issue Date: August 20, 2025 Proposal Due Date: September 5, 2025, no later than 5:00 p.m.

1. Introduction

Lake County (“County”) and the Lake County Airport (“LXV”) invite qualified vendors to submit proposals for the supply of one (1) mobile aircraft de-icing cart. This equipment will enhance our winter operations capabilities at LXV.

2. Project Overview

The goal of this procurement is to acquire a reliable, durable, and efficient de-icing cart. The awarded proposal must deliver a unit that meets all technical, operational, and budgetary requirements, with a maximum total project cost not to exceed $150,000 USD.

3. Scope of Work

The selected vendor will be responsible for:

• Supplying one (1) new mobile de-icing cart;

• Delivering and commissioning the unit at LXV;

• Providing comprehensive operator training;

• Supplying operation manuals, maintenance schedules, and warranty documentation.

The unit must provide functionality in the following key areas:

• Type I and/or Type IV fluid handling capabilities;

• Heated fluid delivery with insulated tanks;

• Towable mobility design suitable for airport operations;

• Integrated power supply (battery, generator, or hybrid system); and

Heated hose reels and user-friendly operator controls.

Deicer Cart RFQ August 20, 2025

4. Minimum Technical Requirements

• Fluid Capacity: Comparable to Polar Arctic Fox specifications or greater;

• Heating System: Capable of achieving operational fluid temperatures in sub-zero ambient conditions;

• Mobility: Safe and effective towing at a minimum speed of 15 mph;

• Construction: Corrosion-resistant materials, suitable for severe winter environments; and

• Compliance: Must meet applicable FAA, EPA, OSHA, and local regulations.

5. Budget

The total project cost, including all equipment, delivery, training, and warranty, must not exceed $150,000

USD.

6. Proposal Requirements

Each proposal must include:

• Company profile and experience with similar projects;

• Complete technical specifications of the proposed equipment;

• Detailed cost breakdown, including any optional features or accessories;

• Estimated delivery schedule; and

• Warranty terms and post-sale support services.

7. Evaluation Criteria

Proposals will be evaluated based on:

• Compliance with technical and operational specifications;

• Cost competitiveness;

• Delivery timeline;

• Warranty, service, and support provisions; and

• Vendor qualifications and references.

Additionally, the County reserves the right to waive informalities in proposals, reject all proposals, and accept the proposal deemed most advantageous to the best interest of the County.

8. Insurance Requirements

The successful Proponent shall be governed by the following insurance requirements. Proponent shall procure and maintain its insurance coverage in compliance with and subject to the County’s insurance requirements as they exist and are amended from time-to-time. Insurance shall be issued by an insurer whose business reputation, financial stability and claims payment reputation is satisfactory to the County, for the County’s protection only. Unless otherwise agreed, the amounts, form and type of insurance shall conform to the following minimum requirements:

For goods and services contracts such as this one, Lake County requires the following types and minimum amounts of insurance:

i. Workers’ Compensation Insurance within statutory limits;

ii. Comprehensive General Liability Insurance: $1,000,000/occurrence and

$2,000,000/aggregate; and

iii. Comprehensive Automobile Liability Insurance: $1,000,000/occurrence.

9. Additional Contractual Terms and Conditions

Successful Proponent is prohibited from assigning or subcontracting the whole or any part of the contract without the prior written consent of the County.

Successful Proponent shall not hire, discharge, promote, demote, or otherwise discriminate in matters of compensation, terms, conditions, or privileges of employment against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry, physical or mental disability, color, or age.

Successful Proponent shall be in compliance with the applicable provisions of the Americans with Disabilities Act of 1990 as enacted and from time to time amended and any other applicable federal, state, or local laws and regulations. A signed, written certificate stating compliance with the Americans with Disabilities Act may be requested at any time during the life of this contract or any renewal thereof.

Accessibility Guidelines (as applicable): Proponent shall comply with and the work product provided under this RFQ shall comply with all applicable provisions of §§ 24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the State of Colorado Office of Information Technology (OIT) according to § 24-85-103(2.5), C.R.S. Contractor shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines, incorporated in the State of Colorado technology standards. (https://www.w3.org/WAI/standards-guidelines/wcag).

https://www.w3.org/WAI/standards-guidelines/wcag

Indemnification

To the fullest extent permitted by law, the successful Proponent, its subcontractors, agents, officers, and/or employees shall indemnify and hold harmless Lake County, Colorado, including, but not limited to, its respective elected and appointed officials, officers, employees, and agents, from and with respect to any claim resulting, arising, or alleged to have arisen from the negligent, and/or willful, wanton or reckless acts, errors, or omissions of the Proponent, its subcontractors, agents, officers, or employees and any and all losses or liabilities resulting from any such claims, including, but not limited to, damages, costs, and reasonable attorney’s fees. This indemnification shall not be affected by any other portions of the contract referenced above relating to insurance requirements.

10. Qualifications Submission Instructions

The County desires to receive a clear, concise, economical presentation of the vendor’s proposal. Proposals must be submitted via the electronic submission portal of the BidNet website (https://www.bidnetdirect.com/colorado) by no later than 5:00 p.m. MST on September 5, 2025, as specified in this solicitation notice. Please note that candidates must register on BidNet in order to submit proposals electronically. Late proposals will not be accepted. If you need assistance, please contact bidNet’s Vendor Support Department at 800-835-4603, Option 2. No physical copy will be required. Please address your cover letter to: Josh Adamson, Leadville-Lake County Airport Director, 505 Harrison Avenue, Leadville, Colorado 80461. Candidates should not rely on any other statements, either written or oral, that alter any specification or other term or condition of the RFQ during the open solicitation period. Candidates should not contact any team members, or any individual associated with the County regarding this RFQ or this project.

11. Reserved Rights

Lake County and LXV reserve the right to:

• Modify or cancel the selection process or schedule at any time;

• Waive minor irregularities;

• Reject any and/or all responses to this RFA and to seek new proposals when it is in the best interest of Lake County to do so;

• Seek clarification or additional information from Bidders as it deems necessary to the evaluation of the response;

• Request any additional information or evidence from individual Bidder(s);

• Incorporate this RFQ and the selected Bidder’s response to this RFQ as a part of any formal agreement between the County and the Bidder;

• Issue revisions to the RFQ or amend the scope of the RFQ.

Public Information: All documents, conversations, correspondence, etc. between the County and Proponents are public information subject to the laws and regulations that govern Lake County, unless specifically identified otherwise.

Expenses: All expenses related to any Proponent(s)’s response to this RFQ, or other expenses incurred during the course of the selection process are the sole obligation and responsibility of that Bidder(s).

Thank you for your interest in working with the Lake County Airport.