AirOps SAPR_Signed.pdf

DEPARTMENT OF THE AIR FORCE

763D ENTERPRISE SOURCING SQUADRON

SCOTT AIR FORCE BASE ILLINOIS

Mission-focused leaders in agile acquisition…creating innovative, risk-based business solutions.

14 September 2023

MEMORANDUM FOR EAGLE SAFE SOURCES COLORADO INC.

FROM: 763d Enterprise Sourcing Squadron

SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA445223R0018, AIROPs Annual Service Maintenance

1. This is a combined synopsis/solicitation for commercial products/services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a SAPR for subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. This requirement is for the purchase of the AIROPs Annual Service Maintenance software. It is the intent of the 763d Enterprise Sourcing Squadron to award a sole source, single firm-fixed price (FFP) purchase order to Eagle Safe Surfaces Colorado Inc. located at 2869 S Shoshone ST, Englewood, Colorado 80110-1203, CAGE

99RL7.

2. A site visit/preproposal conference will not be held.

3. In addition to the provisions and clauses listed in Attachment 2, the following Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clauses will be included in this purchase order:

a. 5352.201-9101, Ombudsman (Jul 2023)

b. 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jul

2023)

4. In response to the SAPR, the contractor shall complete and return the following: Pricing Worksheet (Attachment 1) and the completed Provisions and Clauses (Attachment 2).

Specifically, the contractor shall complete the following within the Attachments and provide a Cover Letter, as outlined below:

- Attachment 1 – Pricing Worksheet: For this attachment, the contractor shall complete the yellow highlighted cells within the worksheet. All pricing shall be rounded to the nearest dollar. The contractor may provide a proposal in their own format providing the same information as requested in the Pricing Worksheet.

- Attachment 2 – Provisions & Clauses: The contractor shall complete the fill-in provisions and clauses outlined in Attachment 2.

- The contractor shall include a cover letter stating a proposal acceptance period until 22 September 2023. The cover letter shall be submitted on company letterhead that includes the company name, address, and a specific point of contact (POC).

- Provide a copy of the Manufacturer End User License Agreement (EULA).

5. Basis of Award: This is a sole source negotiation conducted in accordance with FAR Part 13.

A purchase order may be awarded to an offeror who is deemed responsible in accordance with the FAR, as supplemented, whose proposal conforms to the SAPR requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the SAPR) and is judged to represent the technically acceptable proposal.

Evaluation Factors. The following factors will be used to evaluate the offer:

i. Factor 1: Technical

The Government will determine technical acceptability as follows:

Technically Acceptable: Proposal meets all requirements of the SAPR and attachments.

Technically Unacceptable: Proposal does not meet all requirements of the SAPR and attachments.

ii. Factor 2: Price

The Government will evaluate Price to determine the completeness and reasonableness.

Completeness. The offeror’s price and other supporting information will be evaluated to ensure continuity and traceability of prices to the proposed technical proposal and between initial proposals and any revisions thereto. The review will determine the adequacy of the offeror’s proposal in addressing and fulfilling the SAPR requirements.

Reasonableness. The proposal will be reviewed to determine the reasonableness of price and the offeror’s understanding of and ability to perform the requirement.

The Government will determine the prices fair and reasonable through the use of one or more of the techniques at FAR 13.106-3(a)(2).

5. Questions and Answers / Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contract Specialist and Contracting Officer.

Any questions whether technical or contractual in nature shall be submitted in writing.

Questions and answers may be submitted to the Contract Specialist, Mr. Caydn Schuchman, at caydn.schuchman@us.af.mil and Contracting Officer, Ms. Allye Boehne, at mailto:caydn.schuchman@us.af.mil allye.boehne@us.af.mil prior to the closing date of the SAPR. No further questions will be addressed after the SAPR has closed. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer in the Cover Letter of their proposal.

6. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

7. Proposals are due by 2:00 PM (Central Standard Time) on 18 September 2023. Submit proposals electronically via email to Mr. Caydn Schuchman at caydn.schuchman@us.af.mil and Ms. Allye Boehne at allye.boehne@us.af.mil. All electronic submissions shall reference the complete SAPR number in the subject line. LATE PROPOSALS WILL NOT BE ACCEPTED.

Allye Boehne Contracting Officer

2 Attachments:

1. Pricing Worksheet

2. Provisions and Clauses mailto:allye.boehne@us.af.mil mailto:caydn.schuchman@us.af.mil mailto:allye.boehne@us.af.mil