Aircraft Tug GPU rev.pdf

HABERSHAM COUNTY

Office of County Commissioners

130 Jacobs Way, Suite 302, Clarkesville, GA 30523

706-839-0200 www.habershamga.com

REQUEST FOR PROPOSALS

Habersham County Office of County Commissioners is soliciting proposals for

Aircraft Tug GPU

PROPOSALS DUE:

March 13, 2024

2:00 PM EST

SUBMIT PROPOSALS TO:

Habersham County

Purchasing, Finance Department

“Aircraft Tug GPU”

130 Jacobs Way, Suite 302

Clarkesville, GA 30523 purchasing@habershamga.com

706-839-0200 http://www.co.habersham.ga.us/ mailto:purchasing@habershamga.com

RFP Timetable

Description Date

RFP released February 14, 2024

Deadline for proposal questions March 1, 2024 at 5:00 PM

Submittal deadline Wednesday March 13, 2024 at 2:00 PM

EST

Tentative award date April 15, 2024

Submittal Requirements

Each bidder must submit their proposal, enclosed in a sealed envelope or box, and marked with the bidders’ name, address and labeled: “Aircraft Tug GPU” and addressed to:

Habersham County

Purchasing, Finance Department

130 Jacobs Way, Suite 302

Clarkesville, GA 30523

Proposals shall be received no later than 2:00 PM, Wednesday March 13, 2024 at Habersham

County’s Administration Building at 130 Jacobs Way, Clarkesville, GA 30523, at which time and place all proposals will be publicly opened and acknowledged.

Hand delivered copies may be delivered to the above address ONLY between the hours of 8:00

AM and 5:00 PM, Monday through Friday, to the Board of Commissioners Office, Room No.

337 located on the top floor, excluding holidays observed by the Habersham County Board of

Commissioners. For a complete listing of holidays, please visit http://www.habershamga.com.

Qualifications and Experience

Proposals must provide the following information to establish the qualifications and experience of the Bidder:

1. Certification that the Bidder or its officers or any predecessor companies are not under any part of the Bankruptcy Act nor ever filed under the Bankruptcy Act within the previous seven years.

Selection Criteria Habersham County Board of Commission will select the vendor based upon the following criteria.

HCBOC reserves the right to reject any or all bids, in whole or part, to waive technicalities and informalities or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that their proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

Price 60%

• Total Price Comparison

Specifications of Equipment 40%

• Did Vendor meet or exceed the basic specifications – http://www.habershamga.com/

Terms & Conditions

1. The initial term of a contract awarded as a result of this RFP shall be from date of award through completion of purchase of specified vehicle.

2. Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Habersham County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified, and/or delivered to the improper designation.

3. Habersham County reserves the right to reject any and all proposals. The County will not discriminate against any vendor submitting a bid because of race, creed, color, national origin, or handicap. The County is an equal opportunity employer.

4. Habersham County encourages all proposers to promote opportunities for diverse business, including Minority Business Enterprises (“MBE”), Female Business Enterprises (“FBE”), and

Small Business Enterprises (“SBE”) to be included as sub-consultants and/or bidders.

However, nothing herein should be construed to indicate that a MBE, FBE, or SBE may not apply and be selected independently. MBEs, FBEs, and SBEs that meet qualifications of this

RFP are encouraged to submit their proposals for consideration.

5. Habersham County reserves the right to exercise discretion and apply its judgement with respect to all bid proposals submitted The County also reserves the right to reject all proposals, either in part or in its entirety, or to request and obtain, from one or more of consulting firms submitting proposals, supplementary information as may be necessary for County staff to analyze the bid proposals.

6. Habersham County may elect to award a contract in multiple phases, as is deemed to be in the

County’s best interest. Should the County award projects in phases, the County reserves the right to award the phases to the same firm. All proposals submitted in response to the RFP become property of Habersham County and public records and will be subject to public view.

7. All proposals shall constitute, for a period of 90 calendar days, an irrevocable offer to provide the goods/services set forth in the specifications and proposal.

8. At no time shall the successful vendor reproduce Habersham County’s logo, return address or any other identifying or proprietary information for any other purpose. Also, the vendor shall not use Habersham County in any advertisements without the written consent of the County.

Refer to https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1; County

Commissioners Documents and Information; to download a copy of the Application for

Permission to Use County Logo.

9. Habersham County Government is tax exempt. The selected vendor will be provided with

Habersham County’s Sales and Use Tax Certificate of Exemption number upon request.

10. All bidders will be required to provide a Certificate of Insurance as proof of insurance and

Workman’s Compensation Insurance while under contract with Habersham County.

Workman’s Compensation Insurance should be as required by the State of Georgia.

https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1

11. Information provided within the bidder’s proposal are subject to open records request per

Georgia Law. For more information, please visit https://www.habershamga.com/open-records-request.cfm.

12. Habersham County follows the purchasing policies and procedures adopted on December 14, 2015 through Habersham County Ordinance to Chapter 1; Article 4, Division 2. Refer to http://www.habershamga.com/document_center.cfm?fid=339&synDC=1; Finance

Department Policies; for complete document.

Insurance Coverage Requirements

ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER’S

COMPENSATION LIABILITY INSURANCE, AND ANY OTHER INSURANCE REQUIRED

BY APPLICABLE STATE, FEDERAL, AND ADMINISTRATIVE LAW.

Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to Habersham County as to form and content. If the bid is selected by the County, the

Bidder must maintain, at a minimum, the insurance policies and minimums indicated in the selected bid. If the Bidder maintains broader coverage and/or higher limits than shown in the bid, Habersham County shall be entitled to coverage for the higher limits maintained by the Bidder.

Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to the satisfaction of Habersham

County. Evidence of said insurance coverages shall be provided on or before the inception date of the Contract.

Bidder shall provide written notice to Habersham County immediately if it becomes aware of or receives notice from any insurance company that coverage afforded under such policy or policies shall expire, be cancelled or altered.

Certificates of Insurance are to list Habersham County Government, its’ Officers, Officials and Employees as an Additional Insured (except for Workers’ Compensation and Professional

Liability). This insurance shall apply as Primary Insurance before any other insurance or self-insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in favor of Habersham County. If Habersham County shall so request, the Bidder will furnish the

County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or restrict other obligations. It is understood that neither failure to comply nor full compliance with the foregoing insurance requirements shall limit or relieve the Bidder from any liability incurred as a result of their activities/operations in conjunction with the Contract and/or

Scope of Work.

https://www.habershamga.com/open-records-request.cfm https://www.habershamga.com/open-records-request.cfm http://www.habershamga.com/document_center.cfm?fid=339&synDC=1

Questions and Interpretations

No inquiries or interpretation of meaning concerning this Request for Proposal will be made to any interested party orally. Every inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should be sent via e-mail to purchasing@habershamga.com. All questions and all answers will be posted on the website www.habershamga.com. It will be the responsibility of interested parties to periodically check the website for any new information.

mailto:purchasing@habershamga.com file://///habersham-fs/NSI%20AutoStore/Commissioners/Finance%20Dept/Purchasing/pursuit%20vehicles%202015/www.habershamga.com

Instructions to Bidders

General Information

The Habersham County Board of County Commissioners is soliciting proposals for one (1) 2024

Lektro Model AP8650AX Aircraft Tug or Equivalent. Please indicate below if bid meets requirements. A complete bid must include this check list.

Please provide a lease purchase option if available.

Requirements Yes No

2024 Model Aircraft Tug ____ ____

Make: ___________________

Model: ___________________

40,000 lb/18.143 kg Capacity ____ ____

Electronic Speed Control w/ Reverse Direction Braking ____ ____

& On-Board Diagnostics

11.8 HP/36v DC Drive Motor ____ ____

Key Lock Switch ____ ____

Electronic Battery Monitor ____ ____

Dual Forward LED Spotlights & a ft LED Spotlight ____ ____

Four Flashing Amber LED Running Lights ____ ____

36 VDC, 40 Amp, 120 50/60 Hz, 1-Ph, Fully Automatic Charger ____ ____

Dual Passenger Operator’s Platform w/ Side Restraints ____ ____

Heavy-Duty Two-Speed Hand Winch w/ Nylon Belt ____ ____

Four-Step Extension Ladder ____ ____

Pricing Sheet

Request for Proposal

One (1) 2024 Lektro Model AP8650AX Aircraft Tug or Equivalent

Quoting Company: ________________________________

Company Representative: ________________________________

Company Address: ________________________________

Company Phone Number: ________________________________

Please provide Price breakdown as indicated below:

Aircraft Tug Price: _____________________

Other Equipment: _____________________

Deliver/Destination: _____________________

Less Discounts/Incentives: (____________________)

Price: _____________________

Alternate Lease Purchase Option:

Please list pricing and leasing details as a separate alternative option

I agree to all terms and expectations of the above quote specification and herby submit this as our official bid.

Signature of authorized company representative Date