Aircraft Sunshade Inspection SOW Attachment 2.docx

STATEMENT OF WORK (SOW)

AIRCRAFT SUN SHADE INSPECTION JBSA RANDOLPH, TX

PART 1

GENERAL INFORMATION

1. G ENERAL: This requirement is to conduct a one-time inspection of existing aircraft sun shades on the East and West Ramps JBSA Randolph flightline. The Government shall not exercise any supervision or control over contractor personnel or subcontractor personnel during the inspections of the aircraft shelters. Contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Contractors shall be responsible for ensuring all supplies provided in support of this requirement are in accordance with the specifications provided in the Schedule and this SOW.

1.1. D escription of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items, and non-personal services necessary to perform the work described herein. The contractor shall conduct a one-time inspection of existing aircraft sun shade.

1.2. P eriod of Performance: The period of performance shall be 7 days, inclusive of product ordering lead time and/or delivery.

1.3. General Information

1.3.1. Contract Surveillance and Inspection/Acceptance.

1.3.1.1. The customer will retain surveillance authority over this requirement. The contractor shall communicate to the Contracting Officer (CO) through the contract administrator for any matters that arise in relation to this contract action.

1.3.1.2. The government will inspect each installation location prior to acceptance of work. Payment will be made after all locations under this SOW are inspected and accepted.

1.3.2. Recognized Holidays:

1.3.3. H ours of Operation: The Contractor is responsible for conducting business between the hours of 7:00 am to 7:00 pm CT, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

1.3.4. P lace of Performance: The work to be performed under this contract will be performed at JBSA-Randolph, Texas, on the East and West Ramps.

1.3.5. Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.3.5.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.3.5.2. Anti-terrorism/Force Protection: The work performed on this contract shall comply with DoDI O-2000.16 Vol.1_AFI 10-245 para. 2.13.20.b. Coordinate with the installation Antiterrorism Officers or Antiterrorism Program Manager (ATPM) to ensure Level I – AT Awareness Training is offered to all contractors. Coordination for training should be done by the requiring unit after contract award and JBSA AT Plan para. 3.2.4.3 Coordinate with the location ATPM to ensure Level 1 – AT Awareness Training is offered to all contractors. Coordination for training will be accomplished by the requiring unit after contract award.

1.3.5.3. Installation Access: The contractor is subject to JBSA Installation access requirements. Some travel on and off JBSA installations will be limited at times due to JBSA controlled gate openings and closures. Unscheduled gate closures may occur at any time, and the personnel entering or exiting the installation may experience some delays. Privately owned vehicles of Contractor personnel are subject to being searched pursuant to applicable regulations. The award of this contract does not create a right to have access to any military installation. Any violation of an installation regulation or of a state or federal statute may result in the termination of the privilege to enter any JBSA installation, or to provide transportation under the SOW. Contractors may visit the following link for additional information: https://www.jbsa.mil/Information/Gate-Hours-Visitor-Information/JBSA-Randolph-Visitor-Info/

1.3.6. Special Qualifications: N/A

1.3.7. C ontractor POC: The contractor shall provide a POC to be responsible for the performance of work under this contract. The POC shall have full authority to act for the contractor on all contract matters relating to any issues that may arise during work performance. The POC shall be available between 7:00 am to 7:00 pm, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.3.8. I dentification of Contractor Employees: Contractors shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

FA301621Q0098

Attachment 2

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. D EFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.4. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.5. POINTS OF CONTACT (CONTRACTOR). Those individuals identified, in writing by the contractor, with authority to act on behalf of the contractor with regard to this contract.

2.1.6. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. A CRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will not provide utilities at the specified locations.

3.2. Site Conditions. Work will take place on an active flight line apron. In order to minimize outage and down time all work will need to be coordinated with JBSA Randolph Airfield Management and COR. The Contractor shall furnish and maintain adequate barricades, and warning signs, on the job site. When parking in the vicinity of the shelters, vehicles will remain in the service zone when servicing shelters. Vehicles in/around/under shelters must comply with appropriate speed limits and wing tip clearance requirements (5 MPH within 25 feet of aircraft, 10 feet circle of safety). The contractor shall clean up debris on a daily basis to prevent foreign object damage to an aircraft or system.

3.2.1. The Government will provide flightline driver training. This will be coordinated by a 12th Maintenance Group representative after award.

3.3. Miscellaneous: If other services are required, the contractor shall notify the Contracting Office for coordination with the 502d Civil Engineering Squadron to ensure availability of requested service.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General. The Contractor shall furnish all labor, supplies, tools, equipment, facilities, transportation (delivery, unloading and loading) and services required to perform work under this contract that are not listed under Part 3 of this SOW.

4.2. Materials. N/A.

4.2.1. Aircraft Sun Shades Inspection:

4.2.1.1. Contractor shall conduct a one-time inspection of existing aircraft sun shades. Contractor shall visually examine the condition of the structure, fabric (as applicable), lights, electrical, bird nesting mitigation, lighting protection, obstruction lighting, safety reflective devices and fall protection. Contractor shall physically tighten, connect, and verify proper operation and serviceability of all hardware and other components of the sun shades. Sun Shade Dimensions: 83 ft. W x 68 ft. L x 15 ft. H (T-38), 100 ft. W x 55 ft. L x 15 ft. H (T-6), T-1 is unknown. Note: The contractor is responsible for verifying the sun shade dimensions and include the sun shade dimensions in final report.

4.2.1.2. The sun shades are constructed of purlins, struts, cable braces, rafter beams, columns, knee braces, and angle braces.

4.2.1.3. Contractor shall utilize the attached 12th Maintenance Group local checklist to perform the following tasks IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS), and industry standards, or best practices.

4.2.1.4. Applicable to all sun shades: visually inspect and document repairs related to conditions of:

a) Inherent structural weakness

b) Corrosion

c) Improper installation

d) Design defects

e) Electrical defects (to include obstruction lighting not working)

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs or evidence of electrical, structural, or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) End screen and Fabric tears/rips/rot/etc.

m) Missing hardware

n) Loose hardware

o) Wildlife intrusion

p) Other discrepancies

4.2.1.5. Inspect all joist and girder connections. Ensure proper connections have been made. Any connection determined to be missing bolts, bolt holes, and/or appears hazardous to the safety of personnel or aircraft will be removed immediately.

4.2.1.6. Inspect and re-tighten all bolts on all sunshades. Identify by Row and Shelter Spot Number, sun shades with missing bolts.

4.2.1.7. Inspect all cables and cable connections on all sunshades. Any cable or connection determined to be hazardous to the safety of personnel or aircraft will be removed from the sunshade and clearly noted on that sunshade’s report.

4.2.1.8. Inspect and identify all sun shade fabric covers for tears or deterioration and identify by Row and Shelter Spot Number.

4.2.1.9. Inspect and test all lightning and grounding connections.

4.2.1.10. The Contractor will be responsible for the legal disposal of any materials (bolts, cables, etc.) that are removed from the sun shades.

4.2.1.11. Any heavy equipment (crane or lift) required to perform the above tasks must be provided by the Contractor and cleared through airfield management prior to its use.

4.2.1.12. The report format is at the Contractor’s discretion but at a minimum shall identify specific discrepancies/defects by sun shade type (T-1, T-6, T-38) and flight line location (row and spot #), and repair cost - sample format attached. The non-proprietary report shall become an integral part of the contract and must be submitted electronically to the Government no later than five (5) days following work completion and acceptance.

4.3. The Contractor shall provide a portable lavatory for workers on site.

4.3.1 The Contractor shall be responsible for lavatory servicing during contract performance and removal upon completion of performance.

Note: Restroom facilities will not be available nor provided by the Government.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Removal Services. N/A.

5.2. Clean-up and Refuse Removal. The contractor shall ensure that the location be kept in such a manner as to not pose a safety risk or impede traffic while work is being performed. All contractor-generated refuse and waste shall be removed daily by the contractor to a disposal site located outside the physical boundaries of the installation.

PART 6

APPLICABLE PUBLICATIONS

6. A PPLICABLE PUBLICATIONS (CURRENT EDITIONS) N/A

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. A ttachment 1/Sun Shade Quantity List

7.1. Attachment 2/12th Maintenance Group Local checklist

7.2. Attachment 3/Sun Shade Pictures

7.3. Attachment 4/Inspection Report Example

7.4. Attachment 5/Technical Exhibit 1 – Deliverables Schedule

ATTACHMENT 1

Sun Shade Quantity List

ATTACHMENT 2

12th Maintenance Group Local checklist

SUN SHADE RECURRENT INSPECTION CRITERIA

(Comprehensive)

Note: At least semi-annually, or whenever the Shelter Monitor changes, accomplish a comprehensive phased inspection of each shelter performed by the Shelter Monitor, work center supervisor, or their designated representatives IAW AFI21-136 and AFMAN23-110.

ITEM INSPECTED / ESTABLISHED STANDARD

STRUCTURE:

Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts (tighten or replace as necessary), severe corrosion and fatigue. Treat corrosion as necessary.

Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security, tighten as necessary.

Inspect for loose/missing and damaged attaching hardware, tighten as necessary.

Inspect anchor plate bolts for embedment, tightness and severe corrosion, tighten and treat corrosion as necessary.

Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

Inspect concrete around all anchor plates for cracks/spalling.

Inspect shelter frame for severe corrosion, treat corrosion as necessary.

METAL ROOFING:

Inspect roof panels and fasteners for security, tighten as necessary.

Inspect for loose/missing and damaged attaching hardware, tighten as necessary.

Inspect metal roof for severe corrosion, treat corrosion as necessary.

END SCREEN FABRIC ROOFING:

Inspect end screen fabric for proper tautness, adjust as nescessary.

Inspect all end screen bolts, nuts, cables, and lacing, tighten as necessary.

Inspect all end screen fabric for holes, tears, scuffs or scrapes, repair as needed.

ELECTRCIAL

Inspect all obstruction lights, bay lights, wall pack lights, power outlets, photocell, switches for proper operation and serviceability.

Inspect all conduit, distribution panels, lighting control panels, step-down transformer for proper operation and serviceability.

MISCELLANEOUS:

Inspect and repair the complete Lightning protection system, including air terminals, ground rods, and cross run conductors. Repair broken connectors where the lightning air terminal penetrates the roof material. Remove neoprene grommet attached to the metal roof and replace with high temp. silicon sealant.

If installed, inspect gutters to ensure they are securely fastened.

If equipped, inspect bird netting and fasteners for tightness.

Inspect grounding systems for loose or missing connections.

Inspect ground mooring points for cracks/spalling.

RECORDING ACTIONS:

Document discrepancies and corrective actions on the AFTO Form 244 attached to the shelter and report discrepancies to the Shelter Monitor immediately.

ATTACHMENT 3

Sun Shade Pictures

ATTACHMENT 4

Inspection Report Example

ATTACHMENT 5

Deliverables Schedule

Inspection Results

.pdf

502 CONS

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