Aircraft_Maintenance.pdf
PDF 28 KB Posted
- Attached to
- Aircraft Maintenance
- Solicitation number
- 2000018760
- Issued by
- Aitkin County, Minnesota
About this file
This Formal Request for Proposal (RFP) document concerns aircraft maintenance services sought by the State of Minnesota, involving three state agencies: the Minnesota Department of Natural Resources, the Minnesota Department of Public Safety, and the Minnesota Department of Transportation. The RFP solicits vendors to provide aircraft maintenance services for state-owned and operated airplanes, helicopters, and engines on a scheduled or as-needed basis, including avionics support and engine overhaul services. All vendors must maintain strict compliance with Federal Aviation Administration (FAA) regulations and applicable state and local laws. Service delivery is required at eleven Minnesota locations: Aitkin, Bemidji, Blaine, Brainerd, Duluth, Eden Prairie, Faribault, Grand Rapids, Le Sueur, Mankato, and St. Paul. The RFP opened on October 19, 2026, at 9:30 a.m. CDT and closes on November 6, 2026, at 3:00 p.m. CST. Questions must be submitted to jeffrey.combs@state.mn.us by October 27, 2026, at 3:00 p.m. CT. Bidders must submit responses in non-electronic format and are required to download the Solicitation Content, Solicitation Attachments, Sample Contract, and Exhibit D: Price Schedule. The Aircraft Inventory Listing is provided as Exhibit E within the Sample Contract.
Pricing is to be submitted via the completed Exhibit D: Price Schedule as part of the response; if required by the SWIFT system, a nominal price of $0.01 may be entered initially, though only the actual Exhibit D: Price Schedule will be evaluated. The solicitation encourages participation from Minnesota-based small businesses and businesses meeting diversity and inclusion criteria, including those majority-owned and operated by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans, or located in economically disadvantaged counties. Eligible vendors may pursue certification through the State's Small Business Procurement Program. Bidders must be registered as either a bidder or supplier to participate, and all required or requested attachments must be uploaded to avoid disqualification. Technical support is available through a help line at 651-201-8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_Event_18760.pdf | ||
| Solicitation_Content_Event_18760.pdf | ||
| Sample_Contract_Event_18760.pdf | ||
| Exhibit_D_Aircraft_Maintenance_Price_Schedule.xlsx_10-11.xlsx | XLSX spreadsheet |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP) EVENT, non-electronic and E-mail responses WILL NOT BE ACCEPTED.
The response must be submitted no later than the date and time called for in the 'Finish Time' in the Event Details.
The purpose of this RFP is to accept offers and contract with vendors to provide aircraft maintenance services for State of Minnesota owned and operated airplanes, helicopters and engines.
The Minnesota Department of Natural Resources, Minnesota Department of Public Safety and Minnesota Department of Transportation has a need for aircraft maintenance services that may be required on a scheduled or as needed basis, including avionics support and engine overhaul. All vendors must be in strict compliance with all FAA regulations and state and local laws and regulations.
Minnesota service delivery locations include: Aitkin, Bemidji, Blaine, Brainerd, Duluth, Eden Prairie, Faribault, Grand Rapids, Le Sueur, Mankato, and St. Paul.
Locate and download all solicitation documents which includes the Solicitation Content, Solicitation Attachments, Sample Contract and Exhibit D: Price Schedule.
The Aircraft Inventory Listing is included in the Sample Contract as Exhibit E.
Questions must be submitted to jeffrey.combs@state.mn.us by the October 27, 2026, 3PM CT, deadline for submitting questions.
If you are having issues locating or downloading the solicitation documents or submitting your response, call the HELP LINE at 651-201-8100, Option 1, Option 1.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 1 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 2 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Question Response Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 3 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 4 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 11/09/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 5 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018760 Sell RFx 6 Event Round Version 1 1 Event Name Aircraft Maintenance Start Time Finish Time
10/19/2026 09:30:00 CDT 11/06/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
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