Aircraft Deicing Services PWS.pdf

PERFORMANCE WORK STATEMENT

AIRCRAFT DEICING SERVICES

MICHAEL ARMY AIRFIELD, DUGWAY PROVING GROUND, UTAH

1.0 SCOPE OF WORK. The contractor shall provide all qualified personnel, supervision, transportation, maintenance, operating costs, equipment to unload, tools, materials, fuel, deicing fluid, and any other necessary supply or service to accomplish the complete performance of the services requested withing the Statement of Work on Michael Army Airfield(MAAF), Dugway Proving Ground, Utah

2.0 DESCRIPTION OF SERVICES. The contractor shall provide aircraft deicing truck(s) with extendable reach, along with associated operator(s) for scheduled pre-flight and standby response deicing of USAF MC-130J aircraft in accordance with the FAA Holdover Time Guidelines for Winter 2024-2025 at aircrew’s discretion as needed from 3-7 February. The contractor shall ensure all operators are certified in accordance with CFR Title 14, part 121, Section 121.629. The contractor will ensure that operator(s) are aware of C-130 aircraft “No Direct Spray Areas” to prevent damage to aircraft. The No Direct Spray Areas include 1. Flight deck windows 2. Cargo compartment windows 3. Nacelle and propeller area 4. Brakes and wheel assemblies 5. APU intake and exhaust 6. Pitot static and Total Air Temperature(TAT) probes, Angle Of Attack(AOA) sensors, static ports, and avionic vents 7. Radome 8. Air conditioning intakes and exhausts.

NOTE: Deicing spray can be used on a static propeller. Extra care must be given to avoid the nacelle and engine inlets. The contractor shall ensure no operator works more than 12 hours in a single day. The contractor shall ensure all equipment is fully operational, to include all fuel, oils, and maintenance needed for operations. The contractor shall ensure the operator is on-site and ready to perform aircraft deicing operations within two (2) hours of cell phone notification. The contractor shall be held liable for any-and-all damages caused by their operator(s). The contractor shall ensure the operator(s) are provided food, water, and other necessary living requirements. The contractor shall not be provided facilities/buildings on the installation from the U.S. Government.

2.1 SCHEDULED FLYING OPERATIONS. The current flying schedule will be two(2) sorties a day with a single C-130, 3-6 February at a scheduled take-off time of 0930-1030L and 1400- 1500L. Both C-130s are planned to depart on 7 February at 1200L. Flying operations are subject to change depending on weather, objectives, and any real-world contingencies that could arise.

2.2 DEICING TRUCK WITH EXTENDABLE REACH. The contractor shall ensure that the deicing truck has an extendable reach basket or nozzle, that can safely apply the deicing fluid up to the 40ft high tail section. The operator(s) shall ensure that the application pressure will be 100- 200psi, up to 80gpm and that the high-pressure fluid will be directed at a glancing angle to prevent aircraft structural damage. The contractor shall ensure all equipment is fully operational, to include all fuel, oils, and maintenance needed for operations. They shall ensure that the 1500 gallon tank of deicing fluid is enough to support the scheduled flying. If the operator(s) need additional deicing fluid, the contractor must provide, source, and deliver the additional fluid as needed in order to not interrupt flying operations.

2.3 DEICING FLUID. The contractor shall ensure that only SAE AMS 1424 Type I deicing fluid is used for aircraft deicing operations. The contractor shall ensure that the Type I deicing fluid is appropriately diluted based on the Outside Air Temperature (OAT) and manufacturer’s Lowest Operational Use Temperature (LOUT).

3.0 DAMAGES. The U. S. Government shall not be responsible for acts of God that may result in damage to any supplies or services provided (i.e., hailstorms, thunderstorms etc.). In addition, the government shall not be responsible for normal depreciation to the equipment/supplies provided. For purposes of this contract, “normal depreciation” is defined as the wear and tear that can reasonably be expected to result given the supplies or services use by equipment-laden troops in a harsh environment. Normal depreciation includes, but is not limited to, minor scratches and dents to equipment interior/exterior. The government will only be responsible for damage in excess of normal wear that results from negligence, neglect, or similar acts of the USG. All contractor claims for damage by the government should be submitted to the Contracting Officer for consideration in accordance with the Federal Acquisition Regulation Part 33.2., Disputes and Appeals.

4.0 HOLIDAYS. The contractor may be required to work during United States holiday periods in accordance with the periods of performance and delivery schedules required herein.

5.0 BASE ACCESS. The contractor shall obtain necessary identification passes for all employees and vehicle passes for all contractors and vehicles requiring entry onto Dugway Proving Grounds and MAAF. Access to the airfield to perform required work will need to be coordinated with MAAF, Dugway Proving Ground to gain access to the installation. Contractor personnel must adhere to standards of conduct as established by the Installation Commander.

The contractor shall adhere to current installation security policies

6.0 POINTS OF CONTACTS AND AUTHORITIES. The Contracting Officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.0 QUALITY ASSURANCE. The Contractor shall maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices. The contractor shall, if any of the services provided do not conform to the contract requirements, be required by the U.S. Government to re-perform the services in conformity with the contract requirements, at no additional expense to the Government.

8.0 GOVERNMENT FURNISHED FACILITIES, SUPPLIES, EQUIPMENT AND

SERVICES. None

9.0 LIABILITY. The U.S. Government accepts no liability for the actions of the contractor or their employees and agents.

10.0 MANAGEMENT. The contractor shall designate a Contract Manager, who is responsible for the contract operations and is available to the Contracting Officer and designated Government representative. The contractor shall provide in writing the name and contact information for the Contract Manager within five (5) days after award of this contract.

Contractor Manager will be made available during the Period of Performance dates. When contacted, the Contractor Manager must respond within one (1) hour whether by phone or email correspondence. Contractor personnel shall, at all-times, be under the supervision of the contractor and not under the supervision of the U.S. Government or any of its officers or employees. The Contracting Officer will bring discrepancies or noncompliance with the contract clauses, specifications, or Performance Work Statement to the attention of the contractor’s supervisor or foreman for necessary corrective action. The contractor shall immediately notify the Contracting Officer upon contractor determination of inability to perform.

11.0 SECURITY. The contractor and his/her hired employees shall be responsible for ensuring all safety driving requirements are adhered to and shall not at any time during the performance of this lease agreement place in any danger the Government passengers being transported within the leased vehicles. The Contractor is required to comply with force protection measures as directed by the U.S. Government Representative. In addition, Contractor personnel shall comply with all Government regulations regarding security procedures, the wearing of badges, access lists, and safety procedures.

12.0. ENVIRONMENTAL PROTECTION COMPLIANCE

12.1. ENVIRONMENTAL MANAGEMENT. The contractor will comply with the most stringent environmental federal, state, and local laws and regulations and Air Force policies, instructions, and plans. The United States Government is not exempt from compliance with environmental regulations. The contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on MAAF during the work associated with this contract.

12.2. ADHERANCE TO THE CONTRACTOR ENVIRONMENTAL GUIDE (CEG).

Adherence to CEG is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact MAAF. The guide covers the significant environmental aspects and impacts that contractors often influence at MAAF. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor shall complete Appendix F and submit it to the Contracting Officer. The CEG is available in the attachments of the solicitation.

12.3. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) AWARENESS

TRAINING. The contractor shall comply with the MAAF CEG in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers, supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the CEG. The contractor shall submit a completed copy of the training certificate along with Appendix F to the Contracting Officer upon contract award to document completion of training.

12.4. ENVIRONMENTAL LAWS AND REGULATIONS. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations.

The contractor shall immediately notify the COR when violations occur, and cooperate fully with fire department personnel and Government investigators.

12.5. ENVIRONMENTAL PERMITS. Contractors shall comply with all regulatory requirements to include permits if applicable. These requirements may include storm protections. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

12.6. HAZARDOUS MATERIALS/WASTE. The contractor shall be responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste:

Proper Management and Disposal, of the CEG. The contractor shall coordinate all hazardous shipments with Mr. Richard Rose, MAAF Operations Officer at (435)831-5379 or (435)830- 3463.

12.7. HAZARDOUS MATERIAL (HAZMAT) HANDLING. The contractor shall have approval from Mr. Richard Rose, in accordance with the CEG, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the CEG for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

12.8. PROHIBTED SUBSTANCES/CHEMICALS. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing one of these banned substances will not be allowed on base.

12.9. HAZARDOUS MATERIALS/WASTE SPILLS. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling (435)831-5260. The contractor shall comply with this plan when handling and storing all oils and fuels. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the CEG. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of MAAF by contractor employees.

12.10. SPILL CONTAINMENT KITS. The contractor shall ensure that all vehicles used for transport of HAZMAT on MAAF, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

13.0. END OF STATEMENT OF WORK.