Attachment 1 - Performance Work Statement (PWS) Air Operations Support.pdf

CUI

PERFORMANCE WORK STATEMENT

Air Operations Support

Joint Base McGuire-Dix-Lakehurst (JBMDL) Open House 2027

1.0 Scope of Work

The contractor shall provide air operations support services for the air show portion of the Joint

Base McGuire-Dix-Lakehurst (JBMDL) Open House 2027, including Air Boss, Air Show

Announcer, Sound Provider, and non-standard operations subject matter expertise associated with aerial and ground demonstration activities. The contractor shall perform to the standards defined in this Performance Work Statement (PWS).

For purposes of this PWS, non-standard operations subject matter expertise includes advisory support for air show operational planning, FAA waiver and document processing, site layout considerations, performer integration, military demonstration coordination, and related air show logistics and safety matters.

2.0 Contractor Requirements

The contractor shall provide an experienced Air Boss, Air Show Announcer, Sound Provider, and non-standard operations subject matter expertise, together with all equipment, tools, materials, supervision, transportation, lodging, and other items necessary to perform this requirement, except as otherwise specified in this PWS.

The contractor is responsible for the delivery, movement, storage, setup, operation, maintenance, and removal of contractor-furnished equipment and materials.

Relevant experience includes prior support as an Air Boss, Air Show Announcer, and Sound

Provider for large military or civilian air shows involving complex military flying operations, high spectator attendance, and coordination with FAA and military stakeholders. Experience supporting U.S. military air shows featuring the Thunderbirds or Blue Angels is highly relevant.

All contractor-furnished equipment shall be maintained in safe, serviceable, and fully operational condition during the period of performance.

The contractor shall not use products that contain ozone-depleting chemicals or products that are hazardous to personnel or the environment, unless specifically authorized and properly handled in accordance with applicable laws, regulations, and installation requirements.

If required by the solicitation, the contractor shall submit documentation demonstrating relevant experience and required qualifications.

3.0 Description of Services

3.1 Air Boss

The contractor shall provide an Air Boss who shall:

3.1.1

Using the performer roster and Government-directed show parameters, develop a proposed air show schedule and flying sequence for Government review and approval.

3.1.2

Advise on and support development of the air show site layout in accordance with applicable

FAA guidance, waiver requirements, and operational safety considerations.

3.1.3

Coordinate, as required, with Crash/Fire/Rescue, Airfield Management, Security Forces, RAPCON/Tower, applicable airspace authorities, and the FAA Inspector in Charge during normal and emergency operations.

3.1.4

Advise the Government on regulatory and operational requirements pertaining to air show flight operations and assist the Government in meeting applicable air show operational requirements.

3.1.5

Prepare and conduct safety and flight sequence briefing materials for rehearsal and show days.

Briefing materials shall include, at a minimum, safety information, flight schedule and timeline deconfliction, and emergency procedures. Materials shall be provided in both electronic format and hard copy if requested by the Government.

3.1.6

Control all flying and designated ground demonstration activities for the rehearsal and show days involving participating air show performers.

3.1.7

Serve as liaison with FAA representatives and emergency services personnel prior to, during, and following the show. The Air Boss shall hold current FAA Recognized Air Boss – Multi-

Venue (RAB-MV) recognition at the time of performance.

3.1.8

Provide consulting services for air show non-standard operations to include, but not be limited to, logistical issues, performer selection support, site preparation considerations, USAF Aerial

Demonstration Team coordination issues, and FAA document processing procedures from contract award through one scheduled post-air show debrief for lessons learned.

3.1.9

Provide contingency backup coverage for the Air Boss in the event of illness, injury, or other inability to perform.

3.2 Air Show Announcer

The contractor shall provide an Air Show Announcer who shall:

3.2.1

Obtain, organize, and integrate information on participating flying and static display aircraft into a comprehensive narrative for the duration of the Open House. This shall include aircraft data, performer biographies, and related operationally appropriate background information.

3.2.2

Coordinate with the Air Boss to synchronize the approved flying schedule with the show narrative, minimize unnecessary breaks in narration, and support emergency actions, crowd information, and incident-response announcements as directed by the Government.

3.2.3

Attend required safety and flight sequence briefings on rehearsal and show days. At a minimum, these briefings will include the daily flight schedule, safety updates, and emergency procedures or actions.

3.2.4

Coordinate narrative information with performers, Public Affairs, and other Government-designated representatives for special guest, VIP, and other approved introductions. Incorporate sponsor recognition only when specifically approved and directed by the Government, including the FSS Marketing and Sponsorship Director and Public Affairs representatives.

3.2.5

Unless otherwise coordinated, provide draft talking points and a draft script to the Open House

Director, Air Operations Director, and Public Affairs representatives no later than 7 calendar days prior to the event.

3.2.6

Monitor designated operational and aviation radio communications for situational awareness and emergency management support, as directed by the Government.

3.2.7

Coordinate any background music requirements with the sound provider as necessary.

3.2.8

Advise the Government regarding music licensing requirements associated with the performance of copyrighted music. Responsibility for securing any required music licensing shall be as specified elsewhere in the contract or as otherwise determined by the Government.

3.2.9

The contractor shall propose the Air Show Announcer for Government review prior to performance. Final acceptance of the proposed announcer shall be subject to Government approval based on relevant experience, suitability for a military open house environment, and ability to support the event narrative and operational requirements. If the Government does not approve the initial proposed announcer, the contractor shall propose an alternate announcer at no additional cost to the Government.

3.3 Sound Provider

The contractor shall provide sound support with the following minimum capabilities:

3.3.1

Provide full-range, high-fidelity speakers and sound stations along an approximately 5,000-foot crowd line and one designated show audio broadcast location in the vicinity of the B1706 flight line parking lot, or other location as directed by the Government.

3.3.2

Provide sound coverage sufficient to support clear, intelligible narration, music, and emergency messaging along the primary spectator line and designated audience areas for an event attendance of up to approximately 100,000 spectators per show day.

3.3.3

Provide the ability to project voice over music.

3.3.4

Provide safe, fully functional equipment, cables, accessories, and associated support equipment.

3.3.5

Maintain continuous and reliable sound reproduction, except for planned pauses in the show sequence or interruptions caused by emergency notifications, safety actions, or circumstances beyond the contractor’s reasonable control.

3.3.6

Provide the ability to interface VHF/UHF air-to-ground radio communications with the public address system for selective projection as directed by the Government.

3.3.7

Provide two audio outputs for press use to connect and record directly from the sound system.

3.3.8

Provide wired and wireless microphones as required to support air show operations.

3.3.9

Coordinate at least one successful performance test of all sound equipment on Thursday, 27 May

2027, with the 87th Communications Squadron RF Transmissions Systems work center, or successor organization designated by the Government, in order to verify that all equipment operates in accordance with the requirements of this PWS. The performance test shall be completed no later than 1400 on 27 May 2027. The contractor shall also be prepared to support sound system tests as required for performers during the 28 May 2027 rehearsal session.

3.3.10

Provide an elevated Air Boss control point or viewing platform suitable for use by the Air Boss, Air Show Announcer, and Air Operations Director.

3.3.11

Provide at least one sound technician onsite to control narration, music, and cockpit voice/public address system interface.

3.3.12

Provide a primary and secondary VHF air-to-ground radio at the control point for use by the Air

Boss. The system shall be capable of being patched into the public address system for selective projection of pilot and Air Boss air-to-ground voice communications to the audience.

3.3.13

Provide primary and backup generators, all required fuel, and power-distribution equipment for all contractor-furnished sound equipment. Generator placement and operation shall be planned to minimize interference with sound quality, Air Boss operations, spectator areas, and distinguished visitor areas.

3.3.14

Ensure all sound-support equipment remains in good operating condition throughout the event.

3.3.15

Background music, if used, shall be suitable for a military open house environment and subject to Government approval.

3.3.16

Provide capability to receive a balanced line-level audio feed from an XLR connector from the

Thunderbirds communications trailer, if required.

3.3.17

Provide sound-system personnel for setup, breakdown, testing, and operation of the system as requested by the Air Show Director and/or Air Boss from 28 May 2027 through 30 May 2027, with setup support beginning on 27 May 2027.

4.0 Conditions

4.1

This requirement shall be performed rain or shine. If event activities are modified, delayed, or canceled due to weather or circumstances beyond the contractor’s control, payment shall be governed by the terms of the resulting contract, including any agreed fee schedule, and shall be subject to contracting officer determination. All invoiced amounts shall be submitted through

Wide Area Workflow and shall be paid in accordance with the Prompt Payment Act and contract terms.

4.2 Frequency Management

The contractor shall identify all radio frequency requirements to the JBMDL Spectrum Manager, or successor Government representative, in sufficient time to support coordination and approval.

Contractor frequencies shall not interfere with base mass-notification systems, air traffic control frequencies, or other protected Government systems.

4.3 Sponsorship

Any sponsorship-related activity, recognition, or coordination associated with this requirement shall be conducted only as specifically authorized and approved by the Government and in accordance with applicable law, policy, and contract terms. The contractor shall not independently offset contract compensation through third-party sponsorship arrangements unless expressly authorized in writing by the Contracting Officer.

4.4 Donations and Admission

The contractor shall not solicit donations from the public on the installation as additional compensation under this contract. The contractor shall not display or support any signage, personnel, or collection activity that charges admission, suggests a mandatory contribution, or interferes with public access to the event.

4.5 Temporary Structures and Materials

Any temporary structures, equipment, signage, or visual aids furnished by the contractor shall be removed in their entirety at the conclusion of the event unless otherwise directed by the

Government.

4.6 Damage and Cleanup

Any pavement, grass, or other Government property damaged by the contractor shall be repaired or restored by the contractor to the Government’s satisfaction at no additional cost to the

Government. All debris and trash generated by contractor operations shall be removed and properly disposed of off base by the contractor unless otherwise directed by the Government.

5.0 Open House Dates and Period of Performance

The JBMDL Open House 2027 will take place on 29–30 May 2027. Contractor personnel shall be available as needed for rehearsal and practice activities on 28 May 2027.

All setup required to support rehearsal operations shall be completed no later than 1500 on 27

May 2027, unless otherwise directed by the Government. Following the Open House, all teardown shall be completed no later than 1100 on 31 May 2027, unless otherwise directed by the Government.

The contractor shall be available a minimum of 30 minutes prior to the daily flight safety briefing to set up or publish briefing materials and shall remain at the airfield until flight operations cease and the post-event hotwash is complete.

6.0 Liability Insurance

The contractor shall maintain liability insurance in an amount not less than $1,000,000 for bodily injury and property damage, or such other amount as may be required by the resulting contract.

The exact type and sufficiency of insurance coverage shall be subject to review and approval by the Contracting Officer.

7.0 Government Support to Contractor

The Government will provide the following support, subject to installation security, safety, and operational restrictions:

7.1

Access to a briefing site and facility for required daily flight and safety briefings.

7.2

Access to required work sites and Government personnel as necessary for contract performance.

7.3

Flight line access no later than 1200 on 27 May 2027, subject to installation access procedures and operational conditions.

7.4

The contractor’s quote shall include all off-base transportation, lodging, and related travel costs.

7.5

The Government will provide two on-site golf carts upon contractor arrival for operational use during performance. One golf cart will have cargo-carrying capability. No separate fee for on-site ground transportation shall be charged to the Government for this Government-furnished support.

7.6

If available, the Government may provide military volunteers for setup and teardown support.

The contractor remains responsible for supervision of its equipment and for directing any volunteer support provided by the Government.

7.7

The Government will provide breakfast and lunch for up to six contractor personnel on 28–30

May 2027.

8.0 Contractor Status

The contractor and contractor personnel shall perform services under this contract as independent contractors and not as Government employees, agents, or joint-venture partners. Payment made by the Government shall constitute compensation solely for services rendered in accordance with the terms of the contract.