Air Purifier RFP.pdf

ADVERTISEMENT FOR BIDS

PROJECT: Anchor Bay School District – Air Purifier

OWNER: Anchor Bay School District Administration Office 5201 County Line Road, Suite 100 Casco, MI 48064

PROPOSAL: Air Purifier

DUE DATE: Bid proposals will be received by the Anchor Bay School District Maintenance

Office, 51890 Washington, New Baltimore MI 48047 by hand delivery or mail, to the attention of ABSD Maintenance Department by 1 p.m. local time on November 16, 2021. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District – Custodial Equipment Contractor Name, Address, Phone Number

Bid proposals will be publicly opened and read aloud on November 16, 2021 immediately following the bid dead line in the conference room of the District Maintenance Office.

The owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in the advertisement for bids.

BID DOCUMENTS: Bid documents may be obtained at the Maintenance Office or online at the following address:

http://www.anchorbay.misd.net

Any questions regarding the bid documents should be directed to the Anchor Bay School District Maintenance Department at (586) 716-3622.

RESERVED

BY THE OWNER: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

http://www.anchorbay.misd.net/departments/tech

INSTRUCTIONS TO BIDDERS

1.01.1 Bid proposals will be received by the Anchor Bay School District Maintenance Office, 51890

Washington, New Baltimore MI 48047 by hand delivery or mail, to the attention of ABSD Maintenance Department by 1:00 a.m. November 16, 2021. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District –Custodial Equipment Contractor Name, Address, Phone Number

Sealed bid proposals will be publicly opened and read aloud on November 16, 2021 immediately following the bid deadline at the owner’s address listed above by the Anchor Bay School District Maintenance Department.

1.01.2 The Owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in this advertisement for bids. Please note that some delivery services consider the Anchor Bay School District Maintenance Department a rural route. Some delivery services will not deliver the overnight package until late in the afternoon. It is the responsibility of the bidder to verify delivery date and time of their bid proposal.

1.01.3 By making a bid, each bidder represents that he has read and understands the documents, has correlated there observations with the requirements of the documents, and has bases there bid upon he materials and equipment required by the documents.

1.01.4 No oral, facsimile, telegraphic, telephone proposal, modification or interpretation will be considered.

1.01.5 Substitutions: Bids shall be based on the specifications indicated in the bid documents. The bidder is encouraged to submit proposals with voluntary alternates that meet or exceed the bid specifications. Proposed substitutions shall be detailed and included in the bid as voluntary alternates. Voluntary alternates found to meet or exceed the specifications will be considered by the owner.

1.01.6 Bidders shall submit as part of the bid, an itemized list of products as well as unit prices for each.

Unit prices will govern the addition or deletion to the contract. The owner reserves the right to add or subtract to the quantities using the unit price given. If the dealer has stipulations, they must specify them at the time of bid.

1.01.7 Bids shall be submitted in duplicate on the forms furnished. Each copy shall be properly executed and signed by the person or persons legally authorized to bind the bidder to a contract. The copies shall be enclosed in a sealed envelope marked, “Sealed Bid Enclosed, Anchor Bay School District –Air Purifier, Contractor Name, Address, and Phone Number”.

1.01.8 Bids may be modified or withdrawn before the time established for receipt of bids. After such time bids shall remain firm for (ninety) 90 days.

1.01.9 Rights Reserved by the Owner: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

1.01.10 Taxes: The undersigned affirms that payment of applicable federal, state and local taxes are included herein. The Anchor Bay School District is exempt from state sales tax for equipment purchases.

PROPOSAL FORM

Name of Bidder: ____________________________________________________________

Address of Bidder: ____________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number: ____________________________________________________________

Costs: By making a bid, each bidder represents that he has read and understands the documents, has correlated there observations with the requirements of the documents, and has based there bid upon the materials and equipment required by the documents.

Delivery Date: ____________________________________________________________

Warranties: ____________________________________________________________

Please attach manufacturer’s warranty sheets, if applicable.

Please attach sheets listing variations to specifications.

Acceptance of Proposal: In submitting this bid, it is understood that the right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

Date: ____________________________________________________________

Signature: ____________________________________________________________

Title: ____________________________________________________________

Witness: On this ____________________ day of ____________________, 20__, the aforesaid personally appeared to me as the person(s) described in and who executed the foregoing instrument, and acknowledged it was executed as a free act and deed.

Notary Public

County: ____________________________________________________________

Commission Expires: ____________________________________________________________

Signature: ____________________________________________________________

FAMILIAL DISCLOSURE: All bidders must provide the following familial disclosure in compliance with MCL 380.1267

Familial Relationship (complete A or B):

A. None _________

B. The following are familial relationships between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. Provide employee name, associated family contact, family contact position, and familial relationship.

FAMILIAL DISCLOSURE FORM

All bidders must complete the following familial disclosure form in compliance with MCL

380.1267.

By this sworn and notarized statement we are disclosing familial relationship(s) that exists (as noted above) between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. (Anchor Bay School District will not accept a bid that does not include this sworn and notarized disclosure statement.)

Disclose any familial relationship and complete the form below in its entirety:

Complete this portion whether or not a familial relationship exists:

Signature(s):

Title:

Title:

Name of firm:

STATE OF MICHIGAN )

) SS

COUNTY OF )

On this __________ day of _______, 20__, before me a Notary Public in and for said county, personally appeared ___________________________________, agent of the said firm ________________________, and who acknowledged the same to be his free act and deed as such agent.

Notary Public

Air Purifier Specifications

1. Acceptable Manufacturers

a. AAF Flanders

b. Other Approved Manufacturer

2. Quality and Environmental Management Systems

a. The manufacturer shall have an ISO 9001 or ASME NQA-1 quality-based system at the manufacturing facility. The manufacturer shall make available documentation showing independent third-party certification or acceptable audit approvals and adherence to these systems.

b. If requested, manufacturer shall make available a copy of their Corporate Quality Manual and references from clients of similarly sized projects or scope within the last 5 years.

3. AstroFan Construction

a. Entire assembly shall be ETL listed in the US and Canada for electrical and mechanical safety.

b. Each unit shall be factory assembled, tested, individually packaged, and shipped as one piece.

c. Unit shall be nominally 2’x2’x4.25’ (wxdxh).

d. Housing is to be double wall design with fully encapsulated sound attenuation on all sides including access door.

i. Casing to be textured white epoxy powder coated galvanized steel.

ii. Structural components and blower deck shall be made of 14-gauge galvanized steel.

e. Casters: Each unit shall have four (4) factory installed 360-degree swivel casters; two (2) with positive locking mechanism.

f. Each unit shall feature one (1) 18”x18”x11.5” deep MEGAcel l eFRM HEPA filter and one

(1) 16”x16” 4” deep MERV 11 VariCel 2+ HC Pre-filter.

g. Shall produce HEPA-filtered air at all operational air flow rates, per industry standards.

h. Sound levels (sound pressure) 4’ radially from the unit are as follows:

Model Air Flow

(CFM)

Sound Level (dBa)

AstroPure

400 < 44

AstroPure

800 < 56

i. The integral fan motor assembly shall consist of a forward-curved fan wheel with maintenance-free sealed bearing and a direct drive ECM continuous-duty thermally protected motor that is accessible and removable. Units shall be available in 120V 60Hz.

j. LCD Control Interface and embedded particulate matter and pressure differential sensors with the following functionality:

i. Fan Speed adjustment from 0% to 100%

ii. Real time readout of both the HEPA filter and Prefilter airflow resistance

iii. Real time readout of PM0.5 level (#particles.cm3)

iv. Real time readout of PM1.0, PM2.5, PM10 level (micrograms/m3)

v. User programmable operation schedule with optional decontamination mode

k. All units shall be provided with a door interlock safety switch to disconnect power to the motor when the access door is removed.

4. MEGAcel I eFRM HEPA Filter

a. Filter construction shall be extruded anodized aluminum for use in Open Plenum, Ducted Terminal, or Fan-Powered Systems. Frame style will be determined by filter application.

The term “HEPA” shall be used generically to describe all high-efficiency filters that meet the following specifications. If possible, the filter and housing shall be from the same manufacturer to ensure form, fit, and function are maximized.

b. Construction Criteria:

i. The HEPA filter shall be constructed in accordance with the recommended construction requirements of IEST-RP-CC001, latest version.

ii. The media shall be of MEGAcel II eFRM (FlouroResin Media) technology and shall be produced by the filter manufacturer to ensure quality requirements and traceability are maintained.

1. eFRM media shall consist of two membrane layers supported on each side with spun bonded synthetic scrim to eliminate media damage; glass fiber media is not allowed.

2. The media pack shall be affixed permanently to the filter frame assembly by means of a solid, continuous, fire-retardant, phosphorous-free polyurethane sealant, forming a leak-free bond between the filter pack and filter frame. The sealant will be uniform off-white in color; will not exhibit any form of leaching, and no more than ¼” of wicking into the media. The sealant will be qualified at incoming inspection as well as point of dispensing to ensure homogenization and adequate curing and adhesion properties.

3. Filter frame shall be designed for use in Gasket Seal system. The filter frame shall have tight corners. Corners must contain no cracks or uneven areas. Factory installed ¼” thick by ¾” wide dovetailed, close celled neoprene, silicone or EPDM gasket affixed to the filter frame sealing surface.

4. Each filter shall have a unique label indicating filter size, lot number, unique serial number, model number, tested efficiency, pressure drop at volumetric test airflow, and UL compliance.

c. Filter Performance Criteria/Factory testing:

i. The filter shall have a minimum overall efficiency of 99.99% on 0.3micron particles and shall be tested and constructed in accordance with IEST-RP- CC001, latest version.

1. The filter efficiency will be determined using a thermal condensation aerosol generator and photometer which will measure gross downstream penetration as compared to the upstream concentration.

ii. Each Filter shall be tested for initial (clean) pressure drop at rated flow.

1. All cleanroom style filters are tested at airflows based on the net filter media area (excludes frame, center partitions, etc.). The nominal initial pressure drop, pressure drop and overall efficiency rating is as follows:

Filter Size (in)

Efficienc y

(0.3µm)

Rated Airflow

(CFM)

Max. initial ΔP (in w.g.)

18x18x11.5 99.99% 500 0.36”

18x18x11.5 99.99% 1000 0.80”

iii. Factory Scan Test:

1. Filters, 99.99% and higher, shall be factory scanned in accordance with IEST-RP-CC034 latest version.

2. Scanning shall be accomplished by passing the sample probe perpendicular to and 1” from the filter face at no more than 2”/second using overlapping strokes to sample the entire filter face area.

3. The challenge aerosol for factory scan testing is 4 cSt PAO (Poly Alpha Olefin). The two acceptable aerosol generation techniques are either the use of a Laskin nozzle generator or thermal condensation aerosol generator. Oil thread testing for local leaks using polyfuntional alcohol is an acceptable alternative.

a. Underwriters’ Laboratories (UL):

i. Filter Assemblies shall be UL Standard 900 classified.

b. Labeling and Reporting:

i. Each filter shall have a unique labeling indicating filter size, lot number, unique serial number, model number, tested efficiency, pressure drop at volumetric test airflow, and UL compliance.

ii. A test certificate shall be provided for each filter indicating filter-specific test data including the lot and serial number, along with the pressure drop and efficiency.

A test certificate at a minimum should contain filter size, lot number, the filter’s unique serial number, model number, tested efficiency, tested pressure drop at volumetric test airflow, and scan test results. The challenge aerosol for both the efficiency and scan test must be outlined.

1. Quantity- Approximately 35 units

2. Pricing- To include delivery

To include all first year’s maintenance cost

BID PROPOSAL FORM

Company Name

Contact Name

Contact Phone

Address

Bid price for all items to include delivery and first year’s maintenance costs.

Make and Model

Warranty Information

Cost per unit

Total Cost 35 units

Delivery Timeframe

Maintenance Items

Maintenance Item Annual Quantity per unit Cost per unit