Air National Guard Event Requirements - Final.pdf

125 FW Yellow Ribbon Event Performance Work Statement

11 December 2021

1.0 General: This is a non-personal services contract to provide support for a Yellow Ribbon Reintegration Program (YRRP) event, 11 December 2021. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 Scope: The Government is anticipating approximately 200 Attendees. The contractor will provide meeting rooms, meals and sleeping rooms. Most attendees will arrive on Saturday. Most attendees will depart on Saturday after 5 p.m. with a small group departing on Sunday. The contractor will provide sleeping room reservations only for Yellow Ribbon Staff.

1.1.1 Objectives: The Contractor must provision for the requested number of attendees’ lodging, meeting space and childcare to accommodate one (1) event, to ensure adequate space for learning and to meet the needs of the units within the Air National Guard. Contractor shall provide hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, parking, and serve meals and snacks. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support the Yellow Ribbon presentations and training. The Contractor shall also provide attendees with quality accommodations and identified support services.

1.1.1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform YRRP events as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services in Section 3.0. .

1.2 Background: The YRRP is a Department of Defense mandated initiative designed to provide information, services, referrals, and proactive outreach programs to Air National Guard (ANG) members and their families through all phases of the deployment cycle in accordance with DoD Directive 5124.02, DoD Instruction 1342.28. The overall objective of the program is to prepare and sustain Airmen and their families before and after mobilization.

1.2.1 This event is for Airmen and their families who are assigned to the Air National Guard. All attendees are placed on official travel orders and/or Invitational Travel Authorizations (ITAs) in accordance with the Joint Federal Travel Regulation (JFTR), the Joint Travel Regulation (JTR) and ANG Fiscal Year Financial Guidance. Family members are authorized to travel on Invitational Travel Authorizations (ITAs).

1.2.1.1 During these events, families gain practical, useful information based on curriculum designed specifically for military families. Through small group and one-on-one activities, family members learn how to maintain closeness, and leverage resources during frequent relocation, long separations, and repeated reunions. This approach provides the continuum of care needed.

1.3 Period of Performance (PoP): The Period of Performance shall be 11 December 2021.

1.4 General Information:

1.4.1 Place and Performance of Services: Contractor shall provide services in the Jacksonville, FL surrounding area. See Section 5.0 for details. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to Telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. Removed

1.4.5.6 Removed.

1.4.5.7. Removed.

1.4.5.8. Removed.

1.4.5.9. Removed.

1.4.10. Removed

1.4.5.11 Removed

1.4.6 Removed

1.4.7 Special Qualifications: None

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.

The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel

The contractor shall travel to the Jacksonville, FL surrounding area during the performance of this contract.

The contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.4.13 Removed

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements, which may be affected

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term is used in this contract refers to the prime.

2.1.2 Contract Administrator: The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 Contracting Officer’s Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable: Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7 Government-Furnished Property or Government Property: Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the

PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.10 Quality Assurance: The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 Quality Assurance Specialist: An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.13 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AOR Area of Responsibility CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than

OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan RSC Regional Support Command TE Technical Exhibit UIC Unit Identification Code

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide the property, material, equipment, and/or services to the Contractor to assist the Contractor with the requirements of this PWS.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall furnish all supplies, equipment, facilities, services, labor, and management necessary to perform PWS and other contract requirements.

5.0 Requirements: The Contractor shall provide services to support Yellow Ribbon Event, including lodging, meeting space, meals, audio/visual, additional support items, parking, and shuttle service. The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a preliminary room count upon award of the contract and a final room count forty-eight hours prior to the event start date. The Government shall only pay for lodging rooms used.

5.1 Lodging: The Contractor shall provide lodging for staff and a t t endees for one Yellow Ribbon event.

5.1.1 The Contractor shall provide sleeping rooms for attendees. 40 sleeping rooms are required Friday night 10 December 2021 and 35 sleeping rooms are required Saturday night 11 December 2021 for a total of 75 sleeping room-nights.

5.1.1.1 The Contractor shall provide staff sleeping room reservations only (staff is self-pay) for the following:

Core staff will require four nights (8-12 December) for 2 staff (2 sleeping rooms).

Advance party staff: three nights (9-12 December) for 2 staff (2 sleeping rooms).

5.2 Security: Contractor shall limit conference area entries to outsiders during the event. The Contractor shall ensure security patrols are provided throughout the YR event and registration times on Saturday. Armed security officers or off-duty police are required between the hours of 7:00 a.m.

Saturday through 5:00 p.m. Saturday

5.3 Meeting Room Accommodations:

5.3.1 Meeting rooms consist of General Session, Breakout Session rooms, Childcare rooms, Meeting rooms, Vendor/Exhibitor space, an Operations Center room, and a Logistics Storage room. All meeting rooms are available from Friday at 5:00 p.m. until Saturday at 5:00 p.m. The Operations Center room and Logistics Storage room will be available on Wednesday at 12:00 p.m.

and available until 5:00 p.m. on Saturday. The rooms shall meet the requirements below, be available for the entire event days, and be accessible 24 hours per day for the YR event. At a minimum, the lodging establishment shall meet International Hospitality Association 3-Star criteria. This standard must be included in the contract. The venue shall be within walking distance of (1.0 mile) of other restaurants and family friendly activities.

5.3.1.1 The Contractor shall provide water stations and/or pitchers filled with water, and glasses/cups for the General Session and each Breakout Session room from 7:00 a.m. until 5:00 p.m. Saturday. The event staff will provide the Contractor with an event agenda including break times in order to refresh rooms. The Contractor shall monitor the water stations and/or pitchers filled with water, and glasses/cups during the event agenda breaks and replenish, as needed.

5.3.2 The Contractor shall provide one General Session room capable of holding 200 attendees set with round table of 6-8 (preferably round of 10 if 72-inch diameter tables are available). Social distancing must be considered in the room staging. The General Session room shall not be re-arranged to serve as Breakout Rooms. The General Session room and the Breakout Rooms shall be separate spaces. General Session room shall be used for dining purposes. The following requirements shall be met for the General Session room: A stage that is completely dressed. The stage shall include seating for three, two podiums with two wireless microphones and two lavaliere microphones. This room shall have two projectors, two projector screens with complimentary high-speed Internet for three connections. Prefer to have screens placed in each corner on an angle for best viewing. An area shall be set up for a presenter to connect a computer to the projectors and connect to house sound. The presenter will also require a power strip. One American flag with pole and stand. The Contractor shall ensure that Core or Advance Party staff can direct which doors are locked or unlocked to control access to the General Session room. Pens and note pads shall be provided at each seat. This room shall be available for Audio Visual (A/V) check on Friday before the event NLT 5:00 p.m.

5.3.1.2 5.3.2.1 The Contractor shall setup a Yellow Ribbon registration desk on the Saturday beginning at 6:00 a.m. and concluding at 8:00 a.m. preferably in proximity to the event’s General Session. The area shall be used by the Core and Advance Party staff to provide sign-in, welcome, and orientation packages for attendees. The area shall have approximately eight registration tables and the tables shall be properly dressed with tablecloths and skirted. Complimentary wireless high-speed Internet access for ten Core and Advance Party Event Staff shall be provided for the Registration Area. Rope stanchions, signage, and sufficient easel stands to direct traffic to the registration area shall be available.

5.3.3 Breakout Session Rooms. Contractor shall provide meeting space for five Breakout Session rooms. The rooms shall be available for the entirety of Saturday, and accessible 24 hours per day for the YR event.

5.3.3.1 The Breakout Session Rooms shall be configured as follows:

1. Set up with seating for 40 people

2. One 10 x 10 projector screen or larger

3. One LCD projector with cables and connections

4. One A/V table

5. One hand-held wireless microphone and one lavaliere microphone with connection to house sound

6. Provide sound connection to house sound for laptops to play videos

7. Provide wireless USB presentation clicker in each meeting room

8. Internet service for two connections (wireless or hardwire)

9. One power strip

10. One trashcan

11. Water station with cups

5.3.3.2 One of the five Breakout rooms will be cleared of all tables with 40 chairs against the wall with an open floor space, one trashcan. The room should have the capability to be darkened (dimming lights and/or closed curtains/blinds.) This room shall be away from the childcare room, resource provider space, and other loud or congested spaces.

5.3.4 Childcare Rooms. The contractor shall provide three Childcare Rooms. Childcare rooms will be in close proximity of each other and will be away from exits, elevators/escalators. The Contractor will ensure that Childcare rooms are in an area where access is blocked to outsiders and hotel staff (for example, the end of a hallway). Access to this area will controlled by Core or Advance Party staff and childcare staff. Two six-foot banquet tables with tablecloths and skirting and six chairs will be set up in the area to control access to the childcare rooms.

5.3.4.1 The three Childcare rooms shall be configured as follows:

One Childcare room that can accommodate ten children in each room, ages 0-5 years. The room) shall consist of the following items per-day: water station with cups and ) one large trashcan with a lid for diaper disposal, one refrigerator for milk and formula storage, three portable cribs (or pack and play), television with DVD player, two tables with tablecloths that can seat six (6).

One Childcare rooms that can accommodate ten children ages 6 years and older in the room. Each room shall consist of the following items per-day: water station with cups and one large trashcan, television with DVD player, two tables with tablecloths that can seat six.

One Childcare room that can be used for lunch service. The room shall consist of the following items per-day: water station with cups and one large trashcan, four tables (preferably round) with chairs to accommodate twenty children. Lunch will be served buffet style with the buffet set up in close proximity of all the childcare rooms. The Contractor will provide additional staff as needed to assist with serving. Lunch will be served to the children in the designated rooms.

5.3.5 Meeting Rooms. The contractor shall provide two Meeting Rooms. The rooms will be conference table style with seating for up to ten people. The rooms shall include a conference table with ten chairs. The rooms shall consist of the following items per-day: pens and note pads, facial tissue/wipes, water station with cups and one trash can.

One of the two rooms shall have complimentary wireless Internet access for a minimum of two users, and one power strip.

5.3.6 The Contractor shall provide one vendor/exhibitor space in an area adjacent to the General Session room capable of holding up to a minimum of 20 tables with two chairs each for vendor’s displays. The tables shall be properly dressed with tablecloths and skirted.

5.3.7 Operations Center. The Contractor shall provide one meeting room to be used by the staff as an administrative operations center. The room shall be available upon arrival on Wednesday by 12:00 p.m. through Sunday at 5:00 p.m... The room shall have complimentary wireless Internet access for ten users, and five power strips. The room shall encompass a conference table with a minimum of ten chairs. The room shall consist of the following items per-day: One hotel phone with capabilities to call any in-house number, pens and note pads, keys or digital access, water station with cups, one one trashcan. This space must be able to be locked and secured with keys or digital access given to the Core Staff. In the event a hotel phone is not available, the Contractor shall secure a means of communication between the Operations Center and hotel staff offices/guest lodging rooms.

5.3.8 Logistics Storage Room. The Contractor shall provide one room to be used for Logistics Storage space beginning Thursday through Saturday 9-11 Dec 2021 for Logistics/Resources and IT equipment storage (up to 6 pallets, plus four (4) large crates). Room will require double doors (no middle bar on doors) to move pallets in and out, preferably near the freight elevator (if equipped).

This space must be able to be locked and secured with keys or digital access given to the Core Staff.

5.4 Childcare:

5.4.1 The contractor is to provide Childcare services for ages 0-17 following the Child-Staff ratio.

5.4.1.1 The contractor shall ensure all employees possess all required licenses for operating childcare in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

5.4.1.2 Childcare providers must be prepared and able to provide support for special needs children.

5.4.1.2.1 Provide additional Childcare staff (in addition to minimum Child-Staff ratio) for assistance, if required, with special needs children.

5.4.1.2.2 Service provided for approximately ten children in the 0-5 age group and ten children in the 6 years and older group.

5.4.1.2.3 Actual numbers of children including ages will be provided to Childcare Provider 15 days prior to the event.

5.4.1.2.4 Childcare required to be set and ready to accept children by 7:30 a.m. – 5:00 p.m. on Saturday.

5.4.1.2.5 Plan staffing accordingly to provide breaks to staff members yet provide continuous, adequate, supervision during meal and snack times.

5.4.2 Meals and Snacks

5.4.2.1 Breakfast – No requirement. Children will eat this meal with their parents.

5.4.2.1 Saturday Lunch meal provided by the Venue Contractor to children in the Childcare rooms.

5.4.2.1.1 Childcare providers must provide snacks for children.

5.4.3 Childcare providers must provide games, toys and activities, etc. appropriate for ages 0-5.

5.4.3.1 Suggested Childcare providers bring movie time entertainment.

5.4.3.1.1 A TV and DVD/CD player will be provided by the Venue Contractor.

5.4.4 Must provide blankets, and nap time accessories. Three portable cribs and/or pack and play type beds will be provided by the Venue Contractor.

5.4.5 Must have a security process in place for receiving/registering children, tracking children, and releasing children.

5.4.6 Seven days prior to the event, the childcare service provider shall provide to the KO a complete listing of staff members. Listing shall include full names, contact number, and an up-to-date photo for each staff member.

5.4.7 Childcare Service Providers shall provide adequate documents for proof of favorable background checks for all staff members. In accordance with DODI 6060.02, Child Care Programs, and DODI 1402.05, Background Checks on Individuals in Department of Defense Child Development and Youth Programs, Section 3.4, (2), Childcare provider must meet State licensing standards or school district requirements and policies for background checks. These background checks on staff members should be "favorably adjudicated", cleared by State in order to provide childcare for the government, and must have been completed within 12 months of event.

5.4.8 Childcare Service Providers must provide copy of valid business license and proof of insurance to the KO.

5.4.9 Childcare Service Providers must wear name badges with company name. Providers must wear company shirts, matching shirts, or same color shirts so they can easily be identified.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandator y or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/curr ent/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelre g.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020 http://www.esd.whs.mil/Directives/issuances/do dm

Federal Information Processing Standards (FIPS) Publication 201-

August http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIP S.201-2.pdf https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

Personal Identity Verification (PIV) of Federal Employees and

Contractors (paragraph 9)

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/d odm/

DoDI 5200.46

DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC)

09/09/14 (Change 1:

05/04/2018 https://www.esd.whs.mil/Directives/issuances/d odi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs

01/29/2019 odi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/d odm/ DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 odd/

DoD 8570.01-M

Information Assurance Workforce Improvement Program

12/19/2005 (Change 4:

11/10/2015

DoD 5220.22-M National Industrial Security Program Operating Manual

(NISPOM)

02/28/2006 (Change 2:

05/18/2016

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and

Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubFo rm/ArmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx

AR 381-12 06/01/2016 http://armypubs.army.mil/ProductMaps/PubFor m/AR.aspx https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Threat Awareness and Reporting Program (TARP)

(Section II, ¶ 2-4.b)

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and

Procedures

08/18/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC) 02/12/2020 https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFI 10-701

Operations Security

7/24/2019 (Change 1:

06/09/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility

Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf

DD 441

Department of Defense Security Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms000 1-0499.htm

DD 250

Material Inspection and

Receiving Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Lodging: The

Contractor shall provide lodging for staff and a t t endees for one Yellow Ribbon event.

At a minimum the lodging establishment shall meet International Hospitality

Association 3-Star criteria

At a minimum the lodging establishment shall meet International

Hospitality Association 3-Star criteria

Periodic Inspection /

COR

5.2 Security

Armed security officers or off-duty police are required between the hours of 7:00 a.m. Saturday through 5:00 p.m. Saturday

Meets the standard 100% of the time.

Random monitoring /

COR

5.3 Meeting

Room

Accommodations

At a minimum the lodging establishment shall meet International Hospitality Association 3-Star criteria

Meets the standard 85% of the time.

Random monitoring /

COR

5.4 Childcare Provide additional

Childcare staff (in addition to minimum Child-Staff ratio) for assistance, if required, with special needs children.

Meets the standard 85% of the time.

Random monitoring /

COR

Annex A Catering

The Contractor shall provide a total of two meals based off the Banquet Event Order (BEO) with two meals (Breakfast and Lunch) on Saturday, 11 December 2021.

Meets the standard 85% of the time.

Random monitoring /

COR

1.4.5.12 TARP

Training

Certificates For ARNG contracts only.

Remove if not applicable.

Provide within 15 calendar days after training completion.

1 Electronic Submission

COR

1.4.10 Identification

Media

Return within 14 days of employee’s departure from contract performance.

Original(s) Hard Copy KO

ANNEXES / ATTACHMENTS

ANNEX A – Catering

Food and Beverage. The Contractor shall provide a total of two meals based off the Banquet Event Order (BEO) with two meals (Breakfast and Lunch) on Saturday, 11 December 2021. Food and beverage charges are based upon a maximum of 220 servings per meal. Self-serve beverage stations are preferred at each meal. Local Government per diem rates for food shall apply. The dining room will be in the General Session meeting room. The Contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The Contractor must be in compliance with all applicable regulations regarding food and beverage services. Cost will not exceed Government per diem rates associated with the hotel’s physical address.

For COVID-19 safety, social distancing will be observed during meal service times. Venue staff shall serve all meals cafeteria style. Meal service area shall be separated from the attendees’ meal line by Plexiglas dividers or other acceptable divider.

1. Coffee, tea and water shall be available from 8:30 a.m. to 3:30 p.m. Saturday.

2. Breakfast. Hot food buffet shall be available from 7:00 a.m. to 8:30 a.m. Saturday. The buffet shall include such items as: Scrambled eggs, meat (bacon and sausage) potatoes or grits, oatmeal, and waffles, pancakes or French toast, pastries, bread, (toast or biscuits), and yogurt, and fresh fruits and an assortment of cereal. Drinks shall consist of coffee, tea, milk, and juice. Self-serve beverage stations are preferred.

3. Lunch. Hot food buffet shall be available from 12:00 p.m. to 1:15 p, m. on Saturday.

Buffet(s) shall include such items as: baked or broiled chicken entrée, and beef or pasta entrée, and garden salad with assorted toppings and dressings, a n d vegetables, and starch selection and a dessert. Drinks shall consist of coffee, iced tea and lemonade, punch or juice. Self-serve beverage stands are preferred.

a. Children’s lunch on Saturday (12:00 p.m. to 1:30 p.m.) will be served in the children’s meeting space area. Lunch shall consist of such items as: chicken fingers and spaghetti or mac & cheese, fries, and cut fresh fruit, and cut raw veggies and a dessert. Drinks shall consist of milk, juice, and water.

4. Dinner. No dinner provided.

A final BEO shall be submitted to the COR seven days calendar days prior the event.

ANNEX B – Additional Support Items

The following items are required to support the event:

1. The Contractor shall provide up to 25 display stands/easels able to support standard poster sized signage to place throughout the Event(s) area. This shall be available at 5 p.m. on Friday through 5 p.m. on Saturday.

2. The Contractor shall provide a dedicated Audio/Visual technical person on-site to be available to assist during the event from 6:30 a.m. – 5:00 p.m. Saturday.

3. ANNEX C – Parking, Transportation and Shuttle Service

Parking: The Contractor shall provide three parking spaces for up to four nights. The Contractor shall also provide 40 parking spaces Friday night, 125 parking spaces on Saturday, and 35 parking spaces on Saturday night. This will be located in a parking ramp or lot adjacent hotel to accommodate the vehicles of staff and attendees. The cost of this parking shall be included in the cost of the contract. An additional 40 parking spaces will be “Reserved” for self-paying Community Partners who are supporting the Event.