AHEC 25712-D LINCOLN WELDING EQUIPMENT .pdf

AHEC – 25712-D

Updated 2020

AURARIA HIGHER EDUCATION CENTER

DOCUMENTED QUOTE COVER SHEET

Date: 4/21/2025 Quote Number: AHEC-25712-D

Return all Quotes to:

Auraria Higher Education Center Purchasing Office 1201 Fifth Street, Suite 370 Denver, CO 80204 Fax Number: 303 556-2093

Purchasing Agent: BRYAN MCCLURE

Quote Due Date: 4/25/2025 Quote Due Time: 2:00PM Mountain Time

All Solicitations Shall be Quoted F.O.B. Destination unless Otherwise Specified

CCD MANUFACTURING WELDING EQUIPMENT LINCOLN POWERWAVE 300C

BRAND NAME SPECIFIC

Per the attached specifications, terms and conditions

F.E.I.N.: Payment Terms:

(Minimum of Net 45) Delivery Date:

Authorized Signature:

Typed/Printed Name:

Title:

Company Name:

Address:

City: State: Zip:

Phone Number: Fax Number:

Contact for Clarifications:

Title:

Phone Number: Fax Number:

E-mail Address:

The purpose of this coversheet is to fully identify respondents so they may be considered, to quickly identify the costs and billing terms, and to provide basic information applicable to all solicitations. Submissions must contain: this coversheet (completed and signed), cost pages(s), supporting descriptive/technical literature for substitutes where applicable, and any other enclosures requested in or relevant to this solicitation. In submitting an offer, you are acknowledging acceptance of the related documents.

Vendor note: Electronic quotes submitted via BidNet and emailed quotes are acceptable as long as they are received by the

DATE/TIME due. Vendors are urged to read the solicitation document thoroughly before submitting a quote.

Vendors are required to submit Federal Employer Identification Number (F.E.I.N.).

THIS PAGE MUST BE COMPLETED, SIGNED AND RETURNED WITH RESPONSE.

I. GENERAL INFORMATION

1.1 ColoradoVSS and BidNet Registration

The State of Colorado has transitioned to a financial management system called the Colorado Operations Resource Engine (CORE). All solicitations issued by the Auraria Higher Education Center (AHEC) either on its behalf, or on behalf of the Institutions we serve, will be posted on the following websites:

ColoradoVSS: https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 and the Rocky Mountain E-Purchasing System (aka BidNet): https://www.bidnetdirect.com/colorado

Solicitation details for goods and services, as well as construction notices on ColoradoVSS and BidNet, are public. Registration is not required for ColoradoVSS; however, registration for BidNet is required and there is no cost unless the “push” notification option is selected.

During the solicitation process, all official communication with vendors will be via notices on ColoradoVSS and BidNet. Notices may include any modifications to administrative or performance requirements, answers to inquires received, clarifications to requirements, and the announcement of the apparent winning vendor. It is incumbent upon vendors to carefully and regularly monitor ColoradoVSS or BidNet for any such notices.

1.2 Scope

It is the intent of the Auraria Higher Education Center (AHEC) Procurement Services Office to receive quotes on behalf of Colorado Community College of Denver (CCD) for Lincoln Powerwave 300C Educational k4934-1 and listed equipment defined in section II.

1.3 Costs

Quoted costs must remain firm for 90 days from quote due date.

1.4 Term of the Purchase Order/Award

The purchase order or contract awarded will be from date of award through receipt and acceptance of equipment. Awarded costs must remain firm from date of award through expiration of the purchase order.

1.5 Standard Purchase Order

Awarded Vendor must be willing to agree to the Purchase Order Terms and Conditions. A purchase order (PO) may be used for services totaling less than $250,000; however, it is at the discretion of CCD as to whether or not a purchase order is adequate. See attachment labeled, “Attachment A_PO Terms Conditions_AHEC-25712-D.pdf” to this DQ.

Vendors must clearly identify any exceptions to the contractual terms and conditions described in this solicitation, and the attachments, and must provide justification and alternative language in their bid response. Vendors are strongly encouraged to seek advice from legal counsel regarding such contractual exceptions.

Vendors should not assume any term or condition in this Documented Quote, or the purchase order terms and conditions, is negotiable. In the event the parties are unable to negotiate terms that are fully satisfactory to CCD within a reasonable period of time, at CCD’s sole discretion, https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 https://www.bidnetdirect.com/colorado

CCD may elect to enter into negotiations with another vendor within the competitive range. If an “Award” has been issued, and the parties are unable to enter into a contract that is fully satisfactory to CCD within a reasonable period of time, via AHEC, may elect to cancel the “Award” and issue an “Award” to another vendor within the competitive range and commence negotiations with such vendor.

1.6 Number of Awards

AHEC intends to award to one (1) vendor capable of fulfilling the anticipated needs for CCD.

Should AHEC determine at any time during the term of the resulting contract that the awarded vendor is not able to properly fill CCD’s needs, AHEC reserves the right to make an award to a vendor who submitted a response to the original solicitation, but were not awarded, or to re-issue the solicitation and make additional awards as necessary.

1.7 Solicitation Submission and Questions

The quote, including cover page complete with signature, must be received via email, or submitted electronically via BidNet, no later than the quote due date and time on stated on the cover sheet of this solicitation. Emailed responses are acceptable – email to:

bryan.mcclure@AHEC.edu) attention (Bryan McClure), or submit electronically through BidNet.

Vendors assume full responsibility for any costs related to this solicitation including express delivery, parcel post, packing, cartage, insurance, license fee permits, or cost of bonds.

All questions regarding this solicitation must be emailed to: bryan.mcclure@AHEC.edu.

Answers will be posted to all questions on ColoradoVSS and BidNet. No questions will be accepted after: 4/23/2025 10:00AM Mountain Time.

1.8 Cost and Award Information

Vendors shall submit their costs information on the Cost Sheet on Page 6. NO modifications to the Cost Sheet will be accepted. All cost information shall be provided according to the instructions in this solicitation

AHEC reserves the right to reject all quotes and re-solicit at any time prior to contract start date.

AHEC reserves the right to cancel this solicitation in its entirety at any time without penalty. All costs and notations shall be printed in ink or type written on the solicitation documents. Illegible quotes or writing may be deemed non-responsive and may not be evaluated. A quote with missing or inconsistent information may be considered non-responsive and may not be evaluated.

Do not qualify your quote nor alter the solicitation format. AHEC will be the sole judge in determining the acceptability of an offer. AHEC also reserves the right to reject any or all quotes in part or in whole and to waive technicalities as allowed in the Procurement Rules. AHEC reserves the right to make multiple awards from the solicitation if in the best interest of the State.

1.9 Performance

Awarded vendor shall comply with the requirements as to performance, timeframes, etc. If the winning vendor fails to perform, CCD reserves the right to take remedial action, including canceling the purchase order (with 30 day written notice) for cause (default). Cause is defined as failure to meet requirements of the written specifications and conditions or correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award. In the event of default, AHEC may make an award to another vendor in the competitive range, or to re-solicit at its discretion.

Invoices for services shall be submitted to the ordering department for authorization to pay.

Ordering department addresses must be taken from the purchase order or contract. Invoices must clearly show the purchase order or contract number.

Vendors guarantee to AHEC that they understand and agree to the terms and conditions of the solicitation; guarantee consistent quality of the service offered; and that they will not default from performance by virtue of a mistake or misunderstanding.

1.10 Responsibility of Vendor

Vendors must be able to demonstrate their ability to perform according to the terms of this solicitation. AHEC may require additional information of the apparent successful vendor(s) to determine their ability to perform. This information may include, but is not limited to, previous experience of company; years in business; quality and condition of equipment; financial condition;

references as to size and scope of work done in the past. AHEC reserves the right to make its vendor responsibility determination at any time in this solicitation process and may not make a responsibility determination for every vendor.

Vendors shall supply information requested by AHEC concerning responsibility. AHEC reserves the right to request further information as it deems necessary to determine the vendor’s responsibility. If the vendor fails to supply the requested information, AHEC shall base the determination of responsibility upon any available information, or may find the vendor non-responsible.

1.11 Insurance

Vendor must provide insurance information as requested by AHEC. Awarded vendor must submit correct certificate of insurance within ten (10) business days of award, and prior to performance of any services.

1.12 Sex Offender Registration Information Requirements:

Aurania Higher Education Center is a State of Colorado Higher Education Campus. Awarded vendor must comply with the following laws in order to have employees on a State of Colorado Campus:

Colorado Revised Statutes, Title 16-22-103, et seq.

Code of Federal Regulations, 34 CFR 668.46 Jeanne Clery Act 20 USC 1092 (f)

II. SPECIFICATIONS, COSTS AND VENDOR INFORMATION

The model numbers and brand numbers used in the description reflected below are from Lincoln Electric. Brand name provided as the specification to equipment.

Item Qty Manufacturer/Model/Description Unit Cost Extnd Cost

1 10 LINCOLN POWERWAVE 300C

EDUCATIONAL K4934 _________ ___________

2 10 LINCOLN 350 AMP 15’ INNER SHIELD

GUN K126-12 _________ ___________

3 10 LINCOLN WIREMATIC CONNECTOR

KIT K466-6 _________ ___________

4 10 LINCOLN MAGNUM PRO AL FC 225

MIG GUN K4797-2 _________ ___________

TOTAL COST

Cost must include all shipping, handling and all delivery charges and be FOB Destination.

Delivery Point: Community College of Denver Advanced Manufacturing Center -2570 31st Street Denver CO, 80216

Vendor note: Vendor must be an authorized reseller or registered partner to be eligible to submit a quote. Vendor must provide reseller or partner number, or current proof of Lincoln Electric partner status. Quotes without this information included may not be considered.

Reseller or Registered Partner Number: _____________________________________

Company ________________________ Signature _______________________

VENDOR INFORMATION

The information below is required in order to consider your quote.

Please state your specific warranty: ________________________________________

How will the above item(s) be shipped? ______________________________________

Department desires delivery by Thursday May 29, 2025. Can you meet this deadline?

_______ (Yes/No).

If not, when can you deliver items? _________________________________________

Vendor Information

AHEC is required to have a W-9 and Vendor Mailing Address Form on file for every company it does business with. Please attach a completed W-9 (Attachment B) and Vendor Mailing Address Form (Attachment C) to your quote.

Company ________________________ Signature _______________________

III. GENERAL PRODUCT SPECIFICATION INFORMATION

3.1 The specifications and part numbers listed are based on the latest information available to the agency. Vendors finding fault in the specifications contained in this quote should notify the buyer, by email, prior to quote’s due date and time.

3.2 Items offered must be new (not used, remanufactured, refurbished, rebuilt, etc.) and of the manufacturers’ current model and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the quote specifications. Items are to come in original manufacturer's packaging. Manufacturer's warranty and any offered rebates, as applicable, must be included.

3.3 Where brand name/model number is specified, quote only that brand/model number.

Vendor must submit, with the quote response, product literature that contains complete technical specifications.

3.4 Product must be shipped with paperwork that clearly describes the item(s) by part number and description matching the part number/description on the Documented Quote and/or purchase order. Paperwork must also reference the purchase order number. This includes any product that is to be drop-shipped from manufacturer, distributor, etc.

Shipments received that cannot be clearly identified may be refused and/or returned to the sender.

IV. GENERAL CONDITIONS

4.1 AHEC will award this quote on an all-or-none basis; the quote will not be split among vendors. Quotes must be completed; no partial quotes will be accepted. An award will be made on the basis of the quote most beneficial to the State.

4.2 DO NOT attach a quote to your response. Costs will NOT be considered if not listed on the provided form. Additional vendor terms and conditions will not be considered. Costs must include shipping, handling and all delivery charges, unless required to be listed separately.

4.3 The vendor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices.

4.4 Vendors are expected to examine any drawings, specifications, schedule of delivery and all instructions; failure to do so will be at the vendor’s risk.

4.5 Each vendor shall furnish the information required; the unit cost for each item quoted must be shown; a total for each item quoted must be entered; in case of error in extension, unit cost prevails.

4.6 This Documented Quote does not obligate AHEC or CCD to pay any costs incurred in the preparation or the submission of quotes, or to purchase or contract for materials or services from such Documented Quotation, if not in the best interest of the AHEC and

CCD.

4.7 It is understood and agreed that the delivery date and/or date of installation after receipt of a purchase order is the seller’s best offer. In its acceptance of any quote, AHEC and CCD are relying on the promised delivery date or installation date as material and basic to its acceptance, unless otherwise indicated. In the event of seller’s failure to deliver as and when promised, AHEC and CCD reserves the right to cancel its acceptance order, or any part thereof, and seller agrees that AHEC and CCD may return all or part of any shipment so made and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised, not as a penalty but as liquated damages.

4.8 The quoted costs shall be exclusive of any Federal or State Taxes from which the State of Colorado is exempt.

4.9 ANTI-KICKBACK ACT of 1986. Vendor represents that they have not provided or attempted to provide any kickback to any employee or agent of AHEC or CCD All reports of possible kickback shall be submitted in writing to AHEC Procurement.

V. EVALUATION

Quotes will be evaluated on vendor's appropriateness and completeness of response requirements as outlined, vendor's ability to meet receiving deadline and costs. Cost will be the primary factor used in evaluating quotes. AHEC will award, in whole to the vendor who is/are most responsive to CCD’s needs, cost and other factors considered. AHEC reserves the right to reject any or all quotes.

VI. SHIPPING

All items are to be shipped surface freight prepaid, F.O.B. No additional charges for packing, drayage or any other purpose will be allowed. Prepaid transportation charges will be documented, invoiced, and payable whenever non-surface premium shipping is requested.

Title to and risk of loss on all items shipped by seller to buyer shall pass to the buyer subject to buyer’s inspection and acceptance of such items at buyer’s plant.

ATTACHMENT B

ATTACHMENT C

Vendor Mailing Address Form

Vendor Name:_______________________________________

Vendor FEIN:_______________________________________

Order Address: Remit to Address:

Contact: _________________________

Phone:___________________________

Contact Email Address: _____________________________

Please return this form with the W-9 to:

Auraria Higher Education Center Procurement Services Campus Box K

PO BOX 173361

Denver, CO 80217-3361