AHEC-17906-Q_Fire Alarm Systems Upgrade_FINAL.pdf

RFQ

Rev. 7/2015

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

ENGINEERING SERVICES

For The

Auraria Higher Education Center

For The

Replacement/Upgrade of Fire Alarm Systems, Multiple Buildings Project #2017-036M16

REQUEST FOR QUALIFICATIONS

FOR

ENGINEERING SERVICES

TABLE OF CONTENTS

ADVERTISEMENTS

I. INTRODUCTION

Project Description/Minimum Requirements/Project Delivery Selection Process

1. Mandatory Pre-Submittal Conference

2. Engineer Submittals

3. Screening Panel/ Short List

4. Oral Interviews

Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Architect/Engineer/Consultant Contract (Standard Format) Appendix B: Certification and Affidavit Regarding Unauthorized Immigrants Appendix C: Acknowledgment and Attestation Form

Rev. 7/2015

ENGINEERING SERVICES

REQUEST FOR QUALIFICATIONS

AURARIA HIGHER EDUCATION CENTER

I. INTRODUCTION

This Request for Qualifications is for the design of a Notifier Fire Alarm System that reports back to the Auraria Higher Education Center’s Campus Police Dispatch and Life Safety Offices.

The project includes the following Auraria Campus buildings: Plaza, Boulder Creek, Facility Services, Golda Meir and Ninth Street Park Historic Houses. The fire alarm systems in these buildings are past their useful life. They do not have voice alarm capabilities, do not comply with current campus standards, and they cannot integrate into mass notification and the campus monitoring network. This project will replace panels and other components with code compliant equipment that is compatible with and monitored through the campus fire alarm Notifier brand network system.

Safety is the primary concern. Having buildings and facilities that have so many limitations, which impact our ability to monitor, communicate, and provide critical notifications, is a major concern. The systems in the identified buildings have been failing because components are obsolete and are no longer supported, or available from the manufacturer.

Replacing the existing fire alarm systems with updated systems will allow the Notifier network system to be monitored better by Campus Police and Life Safety, creating safer buildings, and ensuring the response time is cut down to a minimum. Equipment that is no longer available and supported will be changed out with new equipment with parts availability and supported programming.

A. PROJECT DESCRIPTION

This Request for Qualifications is for the design of a Notifier Fire Alarm System that reports back to the Auraria Higher Education Center’s Campus Police Dispatch and Life Safety Offices.

It is AHEC’s intention to select a firm to design the system for all buildings listed in this Request for Qualifications; however, due to limited funding, the project will need to be phased. AHEC anticipates a total of three (3) phases which will consist of:

Phase 1: Plaza Building Phase 2: Facilities Services, Golda Meir and Ninth Street Park Historic Houses Phase 3: Boulder Creek

Minimum Requirements

The team must include a professional engineer licensed in the State of Colorado, or a NICET III certified individual that also has experience with similar systems in a college or health care environment.

Project Delivery

Each phase of this project will be Design/Bid/Build.

B. SELECTION PROCESS

The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve two stages:

submittals will be screened and scored. A limited number of firms will be short listed and invited to participate in oral interviews. The [agency/institution] will attempt to negotiate a contract with the highest ranked firm following the interview segment. Following is additional information relative to the selection process:

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have [agency/institution] staff available to discuss the project. Firms preparing submittals must attend and sign-in in order to have their submittals accepted. The pre-submittal conference will be held at:

Auraria Higher Education Center 1156 7th Street Facilities Services Conference Room

Denver, CO 80217

Wednesday, August 31, 2016 at 11:00AM Mountain Time

2. Engineer’s Submittals and Questions: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, five (5) copies of submittals and include one (1) separate electronic copy must be provided, for a total of six (6) copies of submittals must be provided. SEALED submittals must be received at:

Auraria Higher Education Center (AHEC) Procurement Services ATTN: Stacy Steelman, CPPB 1201 5th Street, Suite 370 Denver, CO 80204

Deadline for receipt (whether mailed or hand delivered) is: September 14, 2016 at 2:00PM Mountain Time.

Late submittals will be rejected without consideration. The Auraria Higher Education Center and the State of Colorado assume no responsibility for costs related to the preparation of submittals.

For Questions: All questions must be submitted by the deadline listed in the Schedule. Submit all questions to: Stacy Steelman, CPPB via e-mail:

stacy.steelman@ahec.edu

3. Screening Panel/Short List: Submittals will be evaluated by a panel of individuals selected in accordance with state policies. The panel will review and score the submittals. Firms ranked the highest will be invited to an oral interview. It is anticipated no fewer than three (3) will be interviewed.

Rev. 7/2015

4. Oral Interviews. It is anticipated that oral interviews will be conducted during the week of September 26, 2016. Interviews will be conducted at: Auraria Higher Education Center (specific location will be announced to shortlisted firms). The time for interviews is to be determined. Key personnel from the firm and major consultants who will be directly involved with the project should attend the interview. The interview panel will, in particular, be interested in knowing about the project approach proposed and in meeting the individuals who will act as the primary contacts with the Auraria Higher Education Center.

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project. All times are

Advertisement August 29, 2016 RFQ Document Available August 29, 2016 Pre-submittal Conference August 31, 2016 at 11:00AM Date E-mail Questions Due September 2, 2016 at 3:00PM Date Answers Due to all Firms September 7, 2016 at 12:00PM RFQ Submittal Due September 14, 2016 at 2:00PM Submittal Screening September 15 – 21, 2016 A/E Interview List Released September 22, 2016 A/E Oral Interviews (as scheduled) Week of September 26, 2016 Negotiation of A/E Contract October 3 – 14, 2016 Contract Approval (projected) October 21, 2016 Anticipated Design Start November 1, 2016 Anticipated Construction Start/Finish January – May 2017 (Phase 1)

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document. (Note that the primary focus of the prequalification evaluation will be the firm(s) capability and the primary focus of the oral interview will be the proposed Project Management Team members capabilities.)

Following are elements that will be used to evaluate each firm's qualifications:

A. PROJECT TEAM

Identify the project principal, the project manager, key staff and subconsultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

Qualifications and relevant individual experience.

Unique knowledge of key team members relating to the project.

Experience on projects as a team.

Key staff involvement in project management and on-site presence.

Time commitment of key staff.

Qualifications and relevant subconsultant experience.

B. FIRM/TEAM CAPABILITIES

Are the lines of authority and coordination clearly identified?

Are essential management functions identified?

Are the functions effectively integrated? (e.g., subconsultants’ role delineated)?

Current and projected work load.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

Experience of the key staff and firm with projects of similar scope and complexity.

Demonstrated success on past projects of similar scope and complexity.

References.

Note: Include the name and current telephone number of the owner’s project manager for every project listed.

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

Budget Methodology/Cost Control.

Establish and maintain estimates of probable cost within owner's established budget.

Control consultant contract costs Coordinate value engineering activities

Quality Control Methodology.

Insure State procedures are followed Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

Insure the project is designed for durability and maintainability Schedule.

Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and subconsultants will do the key work elements of this project.

Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

Firm's familiarity with the project area.

Knowledge of the local labor and material markets.

Appendix A

ARCHITECT/ENGINEER/CONSULTANT CONTRACT

(STANDARD FORMAT)

The current contract and terms and conditions can be found at the following link:

https://www.colorado.gov/pacific/osa/formscont

Appendix B

CERTIFICATION AND AFFIDAVIT REGARDING UNAUTHORIZED IMMIGRANTS

The current form can be found at the following link:

https://www.colorado.gov/pacific/osa/formscont

Appendix C

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, County State

Applicant or Corporate Officer Signature Date

Witness Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)