AHCA SS 012-2223 ESRI_PUR_7776_Final.pdf

PUR 7776 (Revised 07/2022) Page 1 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Health Care Administration

TITLE: Environmental Systems Research Institute, Inc. (ESRI) - Aeronautical Reconnaissance

Coverage Geographic Information System (ArcGIS)

Short description of the commodity or service desired: Esri Enterprise Advantage Program

(EEAP), and ArcGIS subsciption software licenses, training, maintenance and support.

CONTACT

Name: Ashley Balkcom

Address: 2727 Mahan Drive, Tallahassee, FL 32308

Telephone: 000-000-0000

Email: Solicitation.Questions@ahca.myflorida.com

Internal tracking number, if any: AHCA SS 012-22/23

Date posted: 6/7/23 Last day for receipt of information: 6/27/23

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81101512 Geographic Information System GIS Services

81151601 Mapping

81151602 Map Production

81162000 Cloud-Based Software As A Service

43233506 Map creation software

Quantity or Term (as appropriate):

Three (3) Year Term

Requestor (division, bureau, office, individual, as appropriate):

Information Technology and Health Care Policy and Oversight

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Esri and ArcGIS platforms will be used and integrated with theAgency for Health Care

Administration (AHCA) Tableau reporting software to develop mission critical emegency response reporting that is needed by the Emergency Operations Center (EOC) and other

PUR 7776 (Revised 07/2022) Page 2 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Agencies. The ArcGIS solution will utilize critical Agency health facility data from its health care facility licensing and reporting systems. AHCA data is critical to emergency support functions for evacuations of Health Care facilities during natural disasters. Florida must be prepared to respond quickly and effectively on a 24-hour basis to developing events. When an event or potential event is first detected, the State Emergency Operations Center (SEOC) is activated to a level appropriate to the magnitude of the threat. The State's response effort is then initiated through the State Emergency Response Team (SERT), which is comprised of Agency

Head-appointed Emergency Coordination Officers (ECO) from state agencies and volunteer organizations. These ECOs are authorized to use the resources of their respective organizations to carry out response and recovery missions that are assigned by functions. The AHCA Division of Health Care Policy & Oversight (HCPO) coordinates emergency operations activities with providers, health care associations, and other state agencies. AHCA serves as a supporting agency and works closely with the Department of Health (DOH), which has lead responsibility for Emergency Support Function 8 (ESF8) - Health and Medical. DOH coordinates Florida’s health and medical resources needed to supplement county and regional resources in response to public health and medical needs following a significant emergency event.

This software is also used by the Bureau of Medicaid Program Integrity for detection purposes and for complex investigation. MPI will use the Florida map package, desktop licenses, online hosting platforms, unlimited geocoding, unlimited mapping, and self-paced study courses to learn the ins and outs of the program, conduct quarterly map updates, maintenance, software updates, and tech support.

Intended Single Source:

Environmental Systems Research Institute, Inc. (Esri)

Estimated Dollar Amount:

$678,662.00 (Three-Year Agency Total)

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

ArcGIS is a unique Geographic Information System (GIS) mapping software and analysis solution provided by the company Esri. The Agency will use the ArcGIS tool to create geographic report maps, analyze data, and share with other state agencies who also currently have an ArcGIS enterprise agreement. This software will be vital for detection puposes, complex investigations, and during state-declared disaster evacuation responses. The license subscriptions provide access to workflow-specific apps, maps and data for Florida healthcare organizations and includes tools for being mobile in the field. In addition, ArcGIS supports data visualization;

data integration capabilities; advanced analysis; and authoritative data maintenance. The Agency will use this software to support data sharing across a hybrid suite of ArcGIS products such as

ArcGIS Online Creator and ArcGIS Enterprise and enable users to work across the ArcGIS systems. Esri will provide data, software, configurable applications, training and technical support for the Agency's emergency GIS operations. ArcGIS is needed for AHCA to coordinate emergency operations activities with providers, health care associations, and other state agencies currently using Esri ArcGIS.

PUR 7776 (Revised 07/2022) Page 3 of 3

Incorporated by Reference: Rule 60A-1.045, F.A.C.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Diana Mederos, Info Tech Business Consultant Manager

Scott Ward, Chief Information Officer

Kimberly Smoak, Deputy Secretary of Health Care Policy and Oversight

Ashley Balkcom, Purchasing Manager

Trey Collins, Procurement Director

La-Shonna Austin, Budget Director

Sonya Smith, Chief of Financial Services

Joseph Helton, Senior Attorney

Stefan Grow, Chief of Staff

Jason Weida, Secretary

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-

1.045, Florida Administrative Code, and section 120.57(3), F.S.