AGSU Tailoring and Alteration Services PWS.docx

OHIO ARMY NATIONAL GUARD AGSU TAILORING and ALTERATION SERVICES

PERFORMANCE WORK STATEMENT (PWS)

FOR

AGSU Tailoring and Alteration Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform alteration Services, as defined in this PWS.

1.2 Background: The Ohio National Guard is seeking a contract for tailoring and alteration services for issued Army Green Service Uniform (AGSU). The uniforms require tailoring and alterations to meet Army Regulation AR 670-1 and DA PAM 670-1 (Appendix A). All service members will require tailoring or alterations to these uniforms in order to be in a usable state. The overall vision of this acquisition is to complete all the required alterations within the specified period.

1.3 Ordering Period: 01 May 2024 - 30 April 2029. The Master BPA shall terminate by agreement of the parties or after the maximum value of $250,000.00 is reached.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services on each day required pursuant to the call / task order details. Performance shall be at various locations within the State of Ohio (1.4.1.1). The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 OHARNG duty stations:

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved.

1.4.4 Reserved.

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved.

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the KO within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the KO, within 15 calendar days after completion of training.

1.4.6 Reserved.

1.4.7 Reserved.

1.4.8 Reserved.

1.4.9 Reserved.

1.4.10 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle passes) to the security gate upon departure from the Government facility.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: Tailoring may include any of the following alterations for the AGSU:

Male Coat

Shorten/ Lengthen Sleeves

Let out/ Take in Back/ Side Seams

Reduce Shoulders

Hem rank, patches, braids, stripes, bars to sleeves

Male Trousers

Shorten/Lengthen Trousers

Alter Waist, Seat, Crotch

Male Shirts

Hem rank to sleeves

Female Coat

Shorten/ Lengthen Sleeves

Let out/ Take in Back/ Side Seams

Reduce Shoulders

Hem rank, patches, braids, stripes, bars to sleeves

Female Trousers

Shorten/Lengthen Trousers

Alter Waist, Seat, Crotch

Female Skirt

Shorten/Lengthen Skirt

Alter Waist, Seat, Crotch

Female Shirts

Hem rank to sleeves

5.1 Notification: The requesting unit will send a funded purchase request to the OHARNG Contracting Office to procure alteration services with a roll-up of the unit name, unit address, date and time for the sizing event, and a rollup of names requiring tailoring and alterations.

5.2 Solicitation: A competitive Request for Quote (RFQ) will be solicited among the BPA Master Agreement Contractors. The RFQ will identify the date, location, time and number of Soldiers for the sizing event.

5.3 Task Order Award: The Contracting Office will issue a BPA CALL / task order / award and will forward the CALL to the Contractor and the Requesting Unit or coordination. Once the Task Order is issued / awarded, the Government POC will coordinate with the Contractor to verify the sizing event and to schedule the fitting thirty days afterwards.

5.3.1 Unauthorized Commitment: The Contractor shall not schedule any service prior to receiving a signed CALL / SF 1449 / Order / Document titled “W91364-2x-F-xxxx” from the Contracting Officer. Any work completed by the contractor prior to issuance of the Task Order will result in an unauthorized commitment. Ratification will follow the guidance set forth at FAR 1.602-3.

5.4 Sizing Event: Soldiers will present to the Contractor in the AGSU uniform for proper fit and necessary alterations. The Contractor shall make necessary sizing marks, notes of what item of clothing will need tailored, altered, and / or sewn during the sizing event in accordance with Army Regulation AR 670-1 and DA PAM 670-1 (Appendix A).

5.5 Verification of Funding. The Contractor will forward a copy of the rollup of identified alterations / tailoring services wtihin five business days of the sizing event to the Government POC. The roll up will be a by name roster with annotataions on each alteration needed per Soldier. The price submitted to the RFQ for each alteration will be used to determine adequate funding. See the example below:

$8

Male Trousers

$12

$12

Male Shirts

$8

Female Coat

Female Trousers

Female Skirt

Female Shirts

5.5.1 The Government POC will verify that the CALL contains adequate funding. If the funding on the CALL is deficient, the Government POC will forward a request for contract modification to the KO within one business day.

5.6 The Contractor will complete necessary alterations within 30 days and will deliver the uniforms back to the unit for fitting on the previously scheduled fitting date (para.5.3). Soldiers will confirm tailoring, alterations, and patches are sewn IAW Army Regulation AR 670-1 and DA PAM 670-1 (Appendix A). If the item does not meet Army Regulation AR 670-1 and DA PAM 670-1 (Appendix A), contractor will restart the process at para. 5.4 above until the AGSU meets Army Regulation AR 670-1 and DA PAM 670-1 (Appendix A) at the same cost as initially quoted.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Website

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) https://www.esd.whs.mil/Directives/issuances/dodm/

AR 530-1

Operations Security http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.5.4 iWATCH Training Certificates

Provide within 15 calendar days after employee completes training.