Executed Agreement – Charles County, Maryland and Santa Rosa County, Florida

This executed agreement document represents a contract award between Charles County, Maryland and a professional engineering firm for third-party plan review services, with a parallel solicitation issued by Santa Rosa County, Florida for the Oriole Beach Elementary Drainage Improvements project. The services encompass comprehensive technical review of Development Services Permits (DSPs), Conceptual Stormwater Management Plans (CSWMs), Site Stormwater Management Plans (SSWMs), and related plan types to ensure compliance with applicable state statutes, local ordinances, design standards, and engineering best practices. The contractor functions as an extension of the County Engineer's office, supporting efficient permit processing for approximately 220 DSP applications annually, with estimated review hours ranging from 10 to 15 hours per permit depending on project complexity. A non-mandatory pre-proposal meeting was scheduled for March 25, 2026, at 2:00 PM, with proposals due April 21, 2026, at 11:00 AM via electronic submission through the County's eProcurement Portal. The contract commenced upon execution and award, with an initial term expiring June 30, 2027, followed by four optional one-year renewals at the County's sole discretion, with automatic renewal occurring unless either party provides forty-five days' written notice of non-renewal.

Compensation is structured on an hourly basis for each professional classification with pricing adjustments in renewal years based on the Consumer Price Index, along with unit pricing for Development Services Permit reviews as specified in proposals. Small Local Business Enterprise (SLBE) registered firms are eligible for an additional 10-point preference if proposals are responsive and responsible. Offerors performing private development engineering within Charles County must submit a written Conflict of Interest Management Plan describing procedures for project screening, personnel separation, information controls, and disclosure of active development clients, and are strictly prohibited from reviewing projects in which they have provided prior design or engineering services, maintain financial interests, or hold current contractual relationships with applicants. Contractors must maintain professional liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, commercial general liability coverage, workers' compensation, and commercial automobile coverage. The Santa Rosa County solicitation requires sealed bids submitted by 10:00 AM on May 7, 2026, with questions due by 12:00 PM on April 24, 2026, through the procurement portal.