AGO461700 BCI Hazardous & Non-Hazardous Waste Removal Services RFQ vfinal Ohio Buys.pdf

Bureau of Criminal Investigation 1560 State Route 56 SW London, OH 43140 www.OhioAttorneyGeneral.gov AGO RFQ Template – Condensed v1.3

Request for Quotations (RFQ)

RFQ # AGO-BCI-LAB-0525-25

Hazardous and Non-Hazardous Waste Removal

1.0. Overview and Purpose

The Ohio Attorney General’s Office (“AGO”) is seeking quote submissions in response to this Request for Quotations (“RFQ”) to secure the goods and services as defined below.

Ohio Attorney General Dave Yost is an elected official who is the Chief Law Officer for the State of Ohio and its agencies, boards, and commissions. The office consists of about 1600 employees in nearly 40 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws.

The AGO, Bureau of Criminal Investigation (“BCI”) Laboratory Division is soliciting quotes for the selection of a vendor to provide hazardous and non-hazardous waste removal services.

This will include various hazardous waste services, including hazardous waste reporting, on-site hazardous waste audits, waste management characterization, hazardous waste consolidation, and waste stream identification and profiling. In the last four years, BCI has averaged approximately $90,000 worth of services on current contracts.

Responders to this RFQ are referred to herein as “bidders,” “offerors,” “supplier,” or “vendors” and these references may be used interchangeably throughout this RFQ and have the same meaning.

2.0. Scope of Work

The scope of this request includes the following:

2.1. Services

The selected vendor shall manage, characterize, label, package, manifest, transport, store, treat, and dispose of hazardous and non-hazardous waste generated by BCI laboratories.

Waste is typically in 5-gallon poly-pails unless otherwise noted. Types of waste produced at BCI Laboratories includes, but are not limited to the following:

United Nations (UN) Number

Description Hazard Class Packing Group Regulatory Notes Waste Characteristics

UN2924 Waste Flammable Liquids, Corrosive, n.o.s (Ethanol, Hydrochloric Acid)

3 (Flammable), 8 (Corrosive)

PG II RQ (Reportable Quantity)

D001 (Ignitability), D002 (Corrosivity) Also contains trace amounts of Schedule I -V controlled substances

UN1993 Waste Flammable Liquids, n.o.s.

(Ethanol, Acetone)

3 (Flammable) PG III RQ (Reportable Quantity)

Contains used sharps (razor blades), filter papers with chemical residues

UN2821 Phenol Solutions 6.1 (Toxic) PG III UN1993 Waste Flammable

Liquids, n.o.s.

(Acetonitrile, Methanol)

3 (Flammable) PG II RQ (Reportable Quantity)

D001 (Ignitability);

Also contains trace amounts of Schedule I -V controlled substances

UN1760 Waste Corrosive Liquids, n.o.s.

(Guanidinium Thiocyanate)

8 (Corrosive) PG II

Non- Hazardous

Non-Hazardous, Non- Regulated Material (Formamide)

UN3077 Environmentally Hazardous Substance S, Solid, n.o.s. (Acid Phosphatase, Dithiolthreitol)

(Miscellaneous)

PG III Packaged in 2- or 5-gallon pails

UN2924 Waste Flammable Liquids, Corrosive, n.o.s. (Picric Acid, Ethanol)

3 (Flammable); 8 (Corrosive)

2-gallon pails

Other waste produced by BCI Laboratories that may need to be removed on an as-needed basis includes:

• Universal Waste

• Batteries

• Lithium Batteries

• Fluorescent Bulbs

• Used Machine Oil

• Aerosols/Canned Air

• DOT Non-Regulated Material (Broken Glass and Test Tubes) – 5-gallon pails and 55-gallon drums

• Lab Pack/Field Services of Expired Chemicals and Solvents

2.2. Service Locations and Frequency

The selected vendor shall provide all applicable on-site services and pick up the waste listed in Section 2.1 from the following BCI Laboratory locations on a quarterly basis:

• BCI London – 1560 State Route 56 SW; London, OH 43140

• BCI Bowling Green – 750 North College Drive; Bowling Green, OH 43402

• BCI Richfield – 4055 Highlander Parkway, Suite A; Richfield, OH 44286

All locations listed are considered small-quantity exempt.

2.3. Training and Consultation

At contract commencement, the selected vendor will consult with the AGO to provide an overview of compliance and proper material handling. Any necessary training will be provided at no additional cost to the AGO. As needed, the selected vendor will make mutually agreed upon arrangements with the AGO throughout the contract to ensure continued compliance and proper material handling.

2.4. Containers

The selected vendor will provide the necessary hazardous waste containers which shall be suitable for the type of waste generated and meet all applicable laws. Containers shall be clean and free of leaks. The vendor must include packaging and supplies that are UN/DOT rated for hazardous waste shipping and containment, preparation of manifest paperwork, and emergency response services. The selected vendor will also provide appropriate labeling in compliance with all laws.

The AGO will be responsible for ensuring the containers are used solely for the storage of waste and will not alter, move, or modify containers without prior written consent from the selected vendor. The selected vendor will replace or repair any defective containers at no cost, unless damage is due to the AGO’s negligence or misuse. The AGO will return containers to the selected vendor in serviceable condition upon the termination of the contract.

2.5. Documentation and Reporting

The selected vendor will maintain all required documentation as required by law and shall provide to the AGO the Uniform Hazardous Waste Manifest for each shipment. The selected vendor shall immediately notify the AGO in writing of any spills, incidents, or regulatory noncompliance issues. The notification shall include a detailed description of the event, corrective actions taken, and any regulatory reports submitted.

2.6. Term

The initial term for the services provided above will begin on or after July 1, 2025, to conclude on or before June 30, 2027.

The AGO will have the option to renew the services of the consultant for two additional two-year terms beginning on or after July 1, 2027, to conclude on or before June 30, 2031.

2.7. Responsibilities of the Vendor

It will be the responsibility of the vendor to provide services as described herein and as requested by the AGO’s office. Additionally, the vendor will be responsible for the following work management activities:

1. Provide an adequate number of resources with the required skillsets necessary to support the requested work.

2. Submit a monthly detailed report of all services provided including hazardous waste reporting, on-site hazardous waste audits, waste management characterization, hazardous waste consolidation, and waste stream identification and profiling.

3. Manage resources assigned and scheduling of support services.

2.8. AGO Assumptions

1. AGO will assign a main point of contact with authority to authorize and prioritize services requested by AGO.

2. AGO can request services verbally, via email to the vendor, or through other means which ensure request will be received in a timely manner. Verbal requests for services will be documented in writing.

3. The AGO will only be charged for the actual work authorized by the AGO.

3.0. Security and Professional Requirements

The vendor must meet all quality standards set by this contract including the following:

1. Possess Environmental Protection Agency (EPA) permit for disposal of all applicable waste codes as detailed in the scope of work.

2. Comply and be in good standing with the Environmental Protection Agency (EPA), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA) and the Ohio Environmental Protection Agency (Ohio EPA).

3. Be responsible for compliance with all applicable Federal, State, and Local Laws, rules, and regulations governing the services to be performed.

4. ISO 14001:2015 Environmental Management System Certified1.

5. ISO 45001:2018 Occupational Health and Safety Management System Certified2.

4.0. Vendor Quote Content and Submission

Vendors must provide their quote information and responses as directed within the Questionnaire or Item Grid in Ohio Buys. All responses to this RFQ must include the information listed below to ensure the quote submission is considered for this opportunity. The AGO may reject in whole or in part any material deviation to the format or information required in this Section 4.0 of the RFQ.

The vendor’s responses to the information requested will allow for a well-defined comparison of the bids received. In addition to cost, vendors will be evaluated on their licensure, certification, and/or EPA standings.

Responses must be valid for no less than 90 days from the response due date.

1. Item Grid. The vendor must complete the Item Grid, by entering its unit price for each line.

2. References. Vendors must provide three (3) client references for work of a similar scope. Such work shall have been performed within the last three (3) years. References must include Name, Title, Address, Phone Number, and E-mail Address.

3. Capability Statement. Vendors must confirm their ability to meet the requirements of this RFQ by providing a plan detailing the tasks outlined in the RFQ.

4. Terms and Conditions. Vendors must review the RFQ and the Sample Contract and within the Questionnaire must identify and attach any vendor assumptions or exceptions to the AGO Terms and Conditions in vendor’s response. In the alternative to reviewing the Sample Contract, vendors may indicate if they are currently on an Ohio Department of Administrative Services (“DAS”) State Term Schedule (“STS”) that is inclusive of the scope and deliverables by including the STS number in the vendor’s Item Grid response.

All responses must be submitted online via Ohio Buys no later than the date listed in the Calendar of Events.

When submitting bid files, vendors should note the following:

• All attachments should be in a searchable PDF format, unless directed differently by this document.

o When directed, other file types may be attached but only the following file extensions will be allowed: .docx, .xlsx, .zip.

The AGO has the discretion to select a vendor and to reject responses that are not in the best interest of the AGO, or to cancel this solicitation. The AGO may waive minor defects and/or request clarifications in the responses if doing so does not materially deviate from the specifications or otherwise create an unfair

1 https://www.iso.org/standard/60857.html 2 https://www.iso.org/standard/63787.html https://www.iso.org/standard/60857.html https://www.iso.org/standard/63787.html competitive advantage. Any response, revision, improper marking, or amendment to a response or submission may be disqualified

The AGO will not be liable for any costs incurred by a vendor in responding to this solicitation, regardless of whether the AGO awards any contract(s) through this process, decides to cancel this solicitation for any reason, or issues another solicitation if it is deemed to be in the best interest of the AGO to do so.

The AGO reserves the right to negotiate all terms associated with this solicitation. It is entirely within the discretion of the AGO to permit negotiations. A vendor must not submit a response assuming that there will be an opportunity to negotiate any aspect of the response. The AGO is free to limit the negotiations to particular aspects of any response. Vendors should not base their pricing on the assumption of long-term financing by the AGO that extends beyond the upcoming biennium, which ends June 30, 2027.

The award will be made to the vendor that offers the lowest priced responsible and responsive submission.

5.0. Calendar of Events

• RFQ issued date: May 15, 2025

• Inquiry Period Begins May 15, 2025

• Inquiry Deadline May 22, 2025; 11:00 A.M. Eastern Time

• Quote due date: June 2, 2025; 11:00 A.M. Eastern Time

6.0. Communication and Inquiries

Unless the AGO advises differently, all contact is to be in writing using the Ohio Buys website. Ohio Buys provides the primary platform for Supplier partners to engage in procurement activities with the State of Ohio. For additional information on using Ohio Buys follow the link provided below:

• Ohio Buys for Suppliers

All inquiries and responses will be posted to the Ohio Buys website. The due date for any inquiry within the intent and scope of this solicitation must be received by the date listed in the Calendar of Events.

Vendors may make inquiries regarding this solicitation any time during the inquiry period listed in the Calendar of Events and Deadlines. To make an inquiry, vendors must login to Ohio Buys, navigate to the solicitation, open the inquiry tab, and submit their inquiry. Vendors will not receive a personalized e-mail response to their question, nor will they receive notification when the question has been answered.

Vendors may view inquiries and responses on the Ohio Buys Public Solicitations page by opening the Solicitation Overview and navigating to the inquiries section of that page.

https://procure.ohio.gov/bidders-and-suppliers/resources/01_selling+to+the+state

If Vendors experience technical difficulties accessing the Ohio Buys website where the solicitation and its related documents are published, they may contact the Ohio Shared Services Help Desk through one of the options listed here:

• Email OBM.ContactCenter@obm.ohio.gov and put "Ohio Buys" in the subject line.

• Phone 614-338-4781 or 1-877-644-6771.

7.0. Terms and Conditions

The selected vendor may not ship any items to the AGO, and no work may commence until the selected vendor receives an AGO purchase order and, if determined by the AGO, an AGO contract as well as all other applicable agreements are executed.

The AGO Attachment – Sample Contract is included with this RFQ. The RFQ and the Attachment (unless the vendor is on a STS applicable to the scope and deliverables as described in Section 3.0) constitute the terms and conditions for this AGO purchase. Vendors must review the RFQ and Attachment and must identify any exceptions to the Terms and Conditions in the vendor’s response. If exceptions are not noted in the response, the vendor stipulates the vendor’s acceptance of the Goods Terms and Conditions and RFQ requirements.

The Ohio Attorney General’s Office is subject to Ohio Revised Code Chapter 149, known as the Ohio Public Records Act. Consequently, the Offeror understands that all documents submitted in response to this RFQ are considered public records and will be released when a public records request is made by anyone, including news media, competitors, or other interested parties, in accordance with the law. If you contend that certain clearly marked portions of your response constitute an exception to Ohio's public records law, you must submit your legal basis in support of that assertion with your response. The legal basis must include the Ohio statute that applies to exempt that specific information and a description of why that specific information is covered by the cited statute.

If a public records request is made for any portion of the documents that you have submitted and you have not clearly marked such documents as information constituting an exception to Ohio's public records law, your information will be released immediately. If a public records request is made for such information and you have clearly marked portions of your response as information constituting an exception to Ohio's public records law, and you have submitted the legal basis supporting such claim, the AGO will release a redacted version of your information to the requester and notify you that a request was made and that a redacted version of your response was released. Should the requester indicate that the redacted version is not sufficient for their purposes, you then will be immediately responsible for obtaining an order from a Franklin County, Ohio Court of Common Pleas enjoining release of your clearly marked information constituting an exception to Ohio's public records law.

If a public records request is made for such information and you have clearly marked portions of your response as information constituting an exception to Ohio's public records law, but you have not submitted the legal basis supporting such claim, the AGO will release your information to the requester and notify you mailto:OBM.ContactCenter@obm.ohio.gov that a request was made and that your response was released. Do not mark your entire response/submittal as information constituting an exception to Ohio's public records law. If your entire response/submittal is so marked, the AGO will not consider your offer.

The terms and conditions of this solicitation are subject to Ohio Revised Code Section 9.27 - State Contracts

- Invalid Terms and Conditions. Under Ohio Revised Code Section 9.27, the AGO is prohibited, among other things, from including provisions by which the AGO agrees to indemnify and hold harmless a vendor. These provisions, if added to an agreement, are immediately unenforceable. Vendors must not include prohibited terms subject to Ohio Revised Code Section 9.27 in their standard terms and conditions, manufacturer warranties, and applicable warranty services.

The selected shall be engaged by the AGO solely on an independent contractor basis, and the vendor shall therefore be responsible for all the vendor’s business expenses, including, but not limited to, employees’ wages and salaries, insurance of every type and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers’ Compensation and Unemployment Compensation coverage, if any.