Agency Specific Requirements Combined.pdf

LEASE NO. GS-07P-LTX01552

AGENCY SPECIFIC REQUIREMENTS (NOV 2023)

PAGE 1 LESSOR: ______ GOVERNMENT: ________

EXHIBIT B

USDA Agency Specific Requirements

Lease # GS-07P-LTX01552 Nacogdoches, TX

**MAKE SURE TO REVIEW THIS DOCUMENT IN DETAIL AND ELIMINATE ANY LANGUAGE THAT

DOES NOT APPLY TO THIS PROCUREMENT. ALL RED ITEMS SHOULD BE COMPLETED BY

LCO/RS.

The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements. To the extent the contents of these ASRs conflict with the contents of the Lease, the more stringent requirement shall apply.

A. ROOM SCHEDULE

The following spaces in these approximate sizes shall be provided by the Lessor.

*NOTE: NRCS staff numbers might reflect non-USDA partners where NRCS provides workspace to partners through separate agreement.

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B. ROOM DESCRIPTIONS

Lobby/Reception Area – The lobby area is designed for customers to enter, check in, and wait to be seen by USDA staff.

1. Electrical outlets according to local code.

2. Flooring, wall coverings, and window coverings according to Lease.

3. See Physical Security requirements below for additional information.

Design Examples:

Private Offices- Private offices shall be designed to accommodate (1) one individual seated at a desk, with space for (2) two additional guests. These spaces are to be utilized by individuals who require acoustic and visual privacy for meetings and phone calls or tele/video conferencing. Interior glass window with blinds to provide visibility to the open office and allow daylight to penetrate through.

1. Sound Transmission Class rating as specified in Lease.

2. Greater of three (3) double electrical outlets or local code.

3. Two (2) telecommunication outlet.

4. Three (3) coat hooks on the wall next to the door.

5. Flooring, wall coverings, and window coverings according to Lease.

Design Example:

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Consult Room – Consult rooms shall be designed to seat up to 4 individuals for hosting small meetings, phone calls, tele/video conferencing, or for individual working. Locate adjacent to workstation clusters and in close proximity to enclosed offices. When possible, provide access to natural daylight.

Interior glass window with blinds to provide visibility to the open office and allow daylight to penetrate through. Provide film at seated height for partial privacy.

2. Greater of five (5) double electrical outlets or local code.

3. Two (2) telecommunication outlet.

4. Three (3) coat hooks on the wall next to the door.

5. Flooring, wall coverings, and window coverings according to Lease.

Conference Room - Meeting rooms for 10-12 people for large meetings, tele/video-conferencing, as well as presentations. Locate centrally within the office and adjacent to the reception/service desk in order to provide immediate access for invited guests. Ideally, locate close to the break area for convenience for invited guests. Consider locating doors off of the open office area for acoustic privacy. Provide access to daylight when possible.

2. Greater of five (5) double electrical outlets or local code.

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3. One (1) or Two (2) telecommunication floor boxes.

4. Lessor to provide data jack and audio-visual (A/V) connection for installation of a wall mounted television to use for presentations. Lessor is responsible for maintenance of connections/wiring and data jack, but television is the property of USDA and is to be installed and maintained by USDA.

5. Six (6) coat hooks on the wall next to the door.

6. Flooring, wall coverings, and window coverings according to Lease.

Break Room - An enclosed or semi-enclosed space to serve as a destination for refreshment. The space is provisioned to support food preparation and storage, coffee machines and recycle bins.

Depending on size of office this may be an area for socialization, so seating area should be provided.

Locate adjacent to conference room. Some enclosure is necessary to reduce transmission of noise and smells into the workplace.

2. Greater of four (4) double electrical outlets or local code, in addition to the outlets required for refrigerator/freezer and microwave. Outlets provided at counter per local code.

3. Six (6) coat hooks on the wall next to the door.

4. Flooring, wall coverings, and window coverings according to Lease.

5. Lessor to provide and maintain, as part of operations and maintenance of the Premises, a breakroom refrigerator with freezer (at least 18 cu ft in size) and countertop microwave oven.

The Lessor shall retain ownership of these items, and associated costs shall be included in Operating Expenses on the Form 1217.

6. Minimum of ten (10) feet of counter with base and overhead cabinets and double compartment sink. BELOW IS A LIST OF OPTIONAL AGENCY SPECIFIC REQUIREMENTS – PLEASE

DELETE WHAT DOES NOT APPLY TO YOUR SPECIFIC PROCUREMENT

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Secure Storage – This room is for equipment or other content that needs to be securely stored, but easily accessible within the office. Size and type of storage units will vary depending on content requirements.

1. Room shall not be accessible through the ceiling to prevent “up and over” access. Utilize slab-to-slab walls or installation of steel mesh to prevent intrusion.

2. Solid core door with door hinges installed inside the room. No windows or other openings.

3. Fire extinguisher required.

4. Sound Transmission Class rating as specified in Lease.

5. Greater of three (3) double electrical outlets or local code.

6. Flooring and wall coverings according to Lease.

Open Office - A standard space for an individual to accomplish focused solo work and short-term collaborative work who spend most of their time at their desk. Individual workstations are provided in combination with easily accessible meeting spaces for group work and focus booths for concentration or private conversation. Place near floor perimeter to maximize access to natural light.

Generally, this is open space where systems (cubicle) furniture will be installed by USDA. Lessor must ensure electrical and data connections are available to hard wire the installed furniture, and Lessor is responsible for providing an electrician to undertake or assist with the furniture installation.

Data and electrical can be provided via ceiling drops or wall connections.

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Mud Room - The Mud Room includes a shower area of approximately 120sf for cleaning and washing field equipment. The room should provide complete visual and acoustic privacy and shall be located away from open offices areas. Recommend locating adjacent to a point of entry, to limit path of travel through office. Locate near lavatories or existing plumbing.

2. Electrical outlets per local code.

3. Three (3) coat hooks on the wall next to the door.

4. Flooring, wall coverings, and window coverings according to Lease.

C. REQUIRED FEATURES NOT INCLUDED IN SHELL COSTS: For all of these items, purchase and installation should be included in the Lessor’s Tenant Improvement costs and ongoing maintenance should be an Operating Cost included on GSA Form 1217.

1. Lessor to install and maintain all Telecommunication Requirements (development of ADP

Room, CAT wiring, etc.) as outline in Lease Exhibit G.

2. If the US Postal Service will not deliver and pick up mail from each USDA agency inside the Premises, then the Lessor is required to provide and maintain separate mailboxes for each USDA agency in the Premises. The mailboxes must be lockable and acceptable to both USDA and USPS. The incoming mailboxes must be of sufficient size to accept a single package of 9” wide x 11 ½” deep x 12” high, or a separate common oversized mailbox of that minimum size must be provided. A separate outgoing mailbox capable of holding outgoing parcel of a minimum of 9” wide x 11 ½” deep x 12” high must also be provided by Lessor. Location and design must be approved by LCO or designated representative.

3. Lessor to install and maintain a through-the-wall locking depository drop box. Drop box should be secure and provide the ability for receipt of documents from exterior of building without entering interior areas of the building. Location and design must be approved by LCO or designated representative.

4. Lessor to provide and maintain signage as outlined in USDA Facility Signage Guide as furnished by the Government.

a. The monument sign must be such that the sign is visible from both directions of traffic.

b. Sign locations and design must be approved by LCO or designated representative.

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c. Should the location of the leased Premises not be evident to customers parking in the parking lot, the Lessor shall install and maintain directional or wayfinding signage from the parking area to the Premises.

5. Lessor to Install and maintain fire extinguishers, smoke detectors, carbon monoxide detectors, and automated external defibrillator (AED).

DELETE IF NOT REQUESTED BY THE STATE IN THEIR ORIGINAL REQUIREMENTS

6. Lessor to provide and maintain approximately 200 square feet (10-foot x 20-foot structure) of exterior storage at the Premises. Structure must include a minimum 10-foot by 10-foot overhead door to accommodate UTV/ATVs with trailers..

D. REQUIRED FEATURES TO BE INCLUDED IN SHELL COSTS: Lessor shall include the costs associated with these features in Shell Rent.

1. The leased Premises must comply with accessibility requirements set forth in Section 3.15 of

Lease at the time of lease commencement. Offeror must agree to correct the following accessibility related deficiencies found in previously completed ABAAS review: ONLY

INCLUDE 2ND SENTENCE IF RLP IS ONLY BEING SENT TO INCUMBENT LESSOR AND

A RECENT ABAAS REVIEW HAS BEEN COMPLETED WITH NEEDED IMPROVEMENTS

IDENTIFIED

2. DELETE IF NOT REQUESTED BY THE STATE Lessor to provide an exterior area large enough for an 8 foot by 10-foot storage shed at the Premises. USDA will provide, maintain, and retain ownership of the shed. Lessor shall note that USDA may store gasoline for ATV use, and the location of the shed must meet all local building codes and required setbacks.

Shed location to be coordinated with and approved by LCO or designated representative.

3. *** IF SECURED FENCED PARKING IS REQUIRED, INCLUDE LANGUAGE

INDICATING NO SPECIFIC FENCING TYPE, BUT FENCING THAT COMPLIES WITH

LOCAL CODE. HAVE STATE PROVIDE SIZE OF FENCED AREA NEEDED.

E. PHYSICAL SECURITY REQUIREMENTS

In addition to the specifications set forth in Section 7.01 of the Lease, the Lessor is required to install the necessary improvements to meet the below requirements. Costs associated with the purchase and installation of improvements are considered Tenant Improvements (TI) and should be reflected in the Tenant Improvements Costs Summary (TICS) table. Costs to operate and maintain these improvements are considered operating expenses and should be reflected in the Lessor’s Annual Cost Statement (GSA Form 1217).

1. Hardened Customer Service Counter: A Hardened Customer Service Counter or Service

Window shall be installed to separate the public lobby area from employee workspace. It shall be designed in a way that customers cannot access USDA space (on the other side of the counter) unless permitted entry through a locked door. This counter must be a hardened barrier that requires employees to enter through a locked door to enter from the public side of the counter into USDA employee space. The door must have a lock and remain secured at all

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times. The counter shall be 42” to 48’’ high and may have a glass or barrier partition above the counter to enclose it. In limited circumstances, offices can also elect to keep the main customer entrance door secured at all times and have a buzzer or intercom installed at the secure door to communicate with visitors. In this configuration, a hardened customer service counter is not required since the office is secure.

2. Entrance Door Chime: An entrance door chime shall be installed on the main/customer entrance to notify employees when a visitor enters the facility to increase employee situational awareness.

3. Duress/Panic Buttons: All USDA Main Entrance/Reception areas shall have a duress/panic alarm installed that is monitored. Additional duress/panic buttons shall be placed in all areas that employees routinely service customers.

4. Intrusion Detection System (IDS) Coverage and Monitoring: All offices shall have an

Intrusion Detection System (IDS) alarm installed. This system shall consist of door contacts for all perimeter entry and exit doors to USDA space; magnetic contacts for operable ground floor windows, acoustic glass break detectors for glass doors, doors with glass windows, or ground level windows; passive infrared motion sensors (if needed); an alarm keypad (one needed per office suite); and an auto-dialer for alarms to annunciate to a monitoring service for after-hours monitoring.

5. Main/Customer Entrance Emergency Lockdown: A locking device is required on the main/customer entrance that will easily allow for locking/unlocking the door in emergencies.

To support an emergency lockdown, a thumb turn deadbolt, or some other device shall be installed on the main entrance door so the door can be locked immediately in an emergency.

6. Space Compartmentalization - False Ceiling: Any suspended (false) ceilings that lead into

USDA-FPAC space from a wall in a common hallway or other tenants’ space must be secured in a manner that no individual can enter USDA space undetected or unmonitored by exploiting the gap above the false ceiling wall. The preferred method of securing the space is to install “slab to slab” walls that separate the USDA space from the rest of the facility.

However, installing steel fencing mesh affixed to the true ceiling and the existing walls or drywalling the open area are also acceptable.

7. Perimeter Doors and Door Locks Leading to USDA-FPAC Space: Perimeter doors to

USDA space must be either glass storefront doors, metal high-security doors, or solid-core wood doors. Hollow core doors are not permissible. Door hinges must be located on the inside of the door (non-public side), or exposed door hinge pins must be permanently secured to prevent removal. Approved methods include tack welding or locking screws to hold pin in place. Perimeter door locks must be either electronic access control, high security cipher, or high-security mechanical locks, preferably with a dead-bolt. Cipher locks are highly encouraged to avoid the need to issue keys. All exposed door locking mechanisms, except for deadbolts, must be covered by a door strike plate cover to prevent the mechanism from tampering. All doors without a window, shall have a peephole installed in the door. All door locks shall be rekeyed prior to USDA leasing the space and all keys must be accounted for.

8. Emergency Exit Doors: Emergency exits doors shall include an automatic door closer and exit hardware that is compliant with applicable life safety codes and standards. All emergency exits doors shall have signage posted on the interior side of the door stating, “Emergency Exit Only”. Emergency Exit doors shall have no visible hardware on the exterior.

9. Window Air-Conditioning (A/C) Unit Protection: If window A/C units are installed, they must be secured with a lockable cage or window bars in a way that prevents the window unit from being pushed in or removed.

10. Protection of Exterior Gas Mains or Propane Tanks Adjacent to Premises: If there is exposed gas mains/meters or propane tanks near a facility façade or in a parking lot, they

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must have bollards (typically yellow safety bollards) or some other barrier (i.e., boulder) placed around it to protect it from a vehicle strike.

11. Security of Exterior Electrical Panels and Switches: If applicable, exterior electrical panels on the outside of the building or in common/public space shall be secured via a locking device, unless not permitted by local code. The preferred location for electrical panels is inside the USDA space or in a secured area on the interior of the building.

12. Public Restroom Access: Lessor must secure public restrooms (restrooms located in the building common area) in a manner that only facility tenants can access them and not the general public. This can be done by securing the restrooms with either a hard key or an access code.

13. Fire and Carbon Monoxide Detection: Ensure an appropriate amount of smoke and carbon monoxide detection devices as needed and in accordance with local code.

14. Perimeter Lighting: Ensure that the building exterior entrances/exits are illuminated to a minimum of 5 foot-candles; Sidewalks and walkways illuminated to a minimum of 3 foot-candles; and Parking lot surfaces illuminated to 1 foot-candle throughout the parking areas.

Lighting must meet this standard at all times in periods of darkness. Only having motion activated lighting is not sufficient.

15. Interior Office Doors: Interior doors to offices, conference rooms, restrooms, and break rooms shall not be hollow core wood or any other interior residential use door. Doors shall be solid core wood or equivalent. All doors to private offices shall have door locking mechanism (residential use internal locks are not permitted).

16. Landscaping: Landscaping shall be maintained and trimmed as needed to prevent it from creating areas of concealment around the facility and parking areas. Landscaping shall not be overgrown where it impacts lighting illumination, camera views (if applicable), and a clear line of sight.

CONTACT ROGER KULT OR FLEET ELECTRIFICATION TEAM LEAD TO

DETERMINE IF EVSE INFATRUCTURE IS NEEDED IN THIS LOCATION. IF NOT

NEEDED, DELETE.

F. EVSE REQUIREMENTS (TO BE INCLUDED IN TENANT IMPROVEMENT COSTS:

The Lessor shall provide Electric Vehicle Supply Equipment (EVSE) supporting infrastructure for Charging Station(s) and reserved parking spaces for electric vehicles. Infrastructure shall comply with all local electrical codes, and if none, the National Electrical Code (current edition).

1. Install the supporting infrastructure for XX dual-port Level 2 EVSE Charging Stations in support of USDA’s electric vehicles.

2. USDA, or designated contractor, will furnish, install, and maintain dual-port Level 2 EVSE Charging Stations with SAE J1772 connectors and networked software systems for remote management to monitor, maintain, and allow access.

3. Lessor shall obtain all required permits for the installation and construction of supporting infrastructure of the EVSE Charging Station(s).

4. Lessor shall complete all requirements with special emphasis on the following required improvements:

a. Install conduit and all other required base-building electrical infrastructure necessary to support metered 120/208 V, 3-phase, 4-wire with bond, 60 hertz electric service to USDA’s EVSE Charging Station(s) at a location approved by the USDA.

b. Dedicated single-phase electrical circuit(s) (32A at 208/240V).

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c. A dual pole 40A circuit breaker(s) at the electrical panel is required for each charging station. (e.g., 2 charging stations, 2 40 Amp Circuit Breakers).

d. Conductor wiring sized in accordance with the National Electrical Code requirement for 125% capacity for continuous load for all branch circuits from panel to stations via raceway or conduit with required grounding conductor.

e. For pedestal mount stations prepare pad and a minimum 36” coiled wiring remains above conduit stub for station connection.

f. Location must have a consistent cellular signal for networked station use.

5. Install bollards protecting stations and signage identifying that the EVSE is for USDA EGOV use only.

Date Published: November 3, 2023

Infrastructure Operations Division

ADP and Wiring Guidelines Version 3.0

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Table of Contents Introduction

References

Scope

Responsibilities

Dedicated Electrical Circuits and Outlets for ADP Equipment

ADP Room and Demarcation Point Circuits:

General Office Space Circuits:

Electrical Requirements for Uninterruptible Power Supply (UPS) Circuit:

Number and Type of Circuits:

Location of the UPS Receptacle:

Plywood Wall Mounting

Demarcation Point (D-Mark)

Distribution Closets and Cable Pathways

Data Cabling/Telecommunications

Copper Cable Installation:

Data Fiber Cable Installation:

Wall Input/Output (I/O) Face Plates for Work Areas:

Local Area Network (LAN) / Wide Area Network (WAN) / Voice Cabinet

CEC Space Guidelines

Offices

OCIO-CEC Space

0-3 CEC Staff

Space for Managers

ADP Room Guidelines

ADP Room Size

Temperature and Humidity

Emergency Contacts

Electrical Power

Plumbing

Flooring

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Shared Space

Fire Extinguisher

Wiring/Cabling Requirements

Abbreviations / Definitions

Revision History

Computer Room Physical and Security Requirements

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Introduction Updates to two Department Regulations (DRs), DR 3300-001-G and 3300-001-K, supersede the outdated guidance in DR 3902-001, “Service Center Technology Modernization Project (SCTMP) Wiring/Cabling Specifications for Service Center Agencies’ (SCA) Computer Rooms.” As a result, 3902-001 has been canceled and should no longer be used. Though it is canceled, it did have some information that was still useful and applicable. Therefore, the Office of the Chief Information Officer’s Client Experience Center (OCIO-CEC) has taken that information and documented it in these guidelines to help supplement the references below.

References DR 3300-001-G, “Sharing of Telecommunications Resources”

DR 3300-001-K, “Installation of Telecommunications Cables in Federal Buildings”

Departmental Manual (DM) 3510-001, “Physical Security Standards for Information Technology (IT) Restricted Space”

“CEC Space and ADP Room Guidelines” Available from the OCIO-CEC-Business Services Division

(BSD)

Technical Support Division (TSD) Site Moves Standard Operating Procedure (SOP)

Scope It is expected that with End User Consolidation (EUC) and the award of the new Enterprise Infrastructure Solutions (EIS) contract, there will be more formal guidance forthcoming on facility and information technology services consolidation. However, until then, these guidelines should be used to assist with the wiring/cabling needs for offices.

Responsibilities The OCIO-CEC has the authority and responsibility for oversight of the office Automated Data Processing (ADP) rooms and cabling. They are responsible for providing approval of all cabling plans. The Mission Area leasing agent is responsible for including all applicable requirements and standards in solicitations. Questions on these guidelines can be directed to the OCIO-CEC.

Dedicated Electrical Circuits and Outlets for ADP Equipment ADP Room and Demarcation Point Circuits: Provide and install dedicated electrical circuits with isolated grounds in the computer room. Dedicated circuits must be 110 volt, 20-amp standard three-prong circuits with true earth ground terminated into orange or other uniquely marked

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(computer use only) duplex outlets. Provide and install duplex outlets for each dedicated electrical circuit in the computer room and any distribution closets. One dedicated outlet for the explicit use of USDA/OCIO/CEC should also be provided at the demarcation point. The main electrical panel for the computer/voice equipment will be properly grounded.

General Office Space Circuits: Provide enough dedicated electrical circuits and multiple outlets at designated locations throughout the service center to accommodate workstations, copiers, etc.

Electrical Requirements for Uninterruptible Power Supply (UPS) Circuit: All CEC network equipment in the computer room is required to be connected to a UPS.

a) CEC or the CEC contracted installer is responsible for the installation of and engineering the load on the UPS.

b) The agency will be responsible for funding UPS.

Number and Type of Circuits: There will be a minimum of one 120 volt, 30-amp minimum with true ground, terminated into a twisting-lock NEMA L5-30R receptacle. Each dedicated circuit must have insulated, isolated earth ground; conduit ground is not acceptable.

Location of the UPS Receptacle: The receptacle will be located within a maximum of 4.5 feet from the back of the computer room wiring cabinet.

Plywood Wall Mounting One sheet of ¾ inch 4 x 4-foot plywood or equivalent open space on an existing backboard shall be vertically mounted on the wall at the internal demarcation point within three feet of an electrical outlet. The backboard should be attached to the wall using correct mounting hardware and procedures. If the wall is sheet-rocked, attach the backboard to the studs. If the wall is concrete, attach the backboard using anchors. The backboard should be painted with fire-retardant paint the same color as the interior walls of the building.

Demarcation Point (D-Mark) When possible, all telecommunication company demarcation points should be internal to the building. The lessor is responsible for ensuring there is a route available for any extended demark need from the building demark to the USDA ADP room. Any demarcation extension should be coordinated with TSD and the sponsoring agency to ensure the work is responsibly sourced and funded.

A 4-inch conduit with pull cable for the explicit use of USDA should be installed from the demarcation point to the USDA ADP (Computer) Room.

For any analog Plain Old Telephone Service (POTS) lines delivered to the office, extend them from the demark to the extended demark at the computer room and utilize 6P4C surface mount jacks to accommodate RJ11 cables, such as the one shown to the right.

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Distribution Closets and Cable Pathways For the standard service center, data cabling may traverse non-USDA space (for example, in the space above a drop ceiling) without any special protection (conduit, etc.). Any exceptions to this will be identified site-specifically by the OCIO-CEC.

Data cabling may terminate in USDA or USDA partner space. If any space changes definition (for example, a USDA office is discontinued without the entire location being closed and the abandoned space is leased to a non-USDA tenant), the USDA cable terminations must be removed from the now, non-USDA space.

When multiple buildings are to be connected as part of one cable plant, the connection is to be run via fiber optic cable.

When cable consists of multiple runs, the facility owner shall provide cable trays or J-hooks to ensure that the cable does not come in contact with the suspended ceiling.

Data Cabling/Telecommunications All new installations will use Category 6 (CAT6) ethernet cabling or higher and will meet local building codes. Exceptions: Minor renovations to buildings that currently contain CAT5 cable and terminations may continue to do so. However, all substantial additions to or replacements of existing wiring should be replaced with Cat 6 where possible.

CAT5 cabling is unsuitable for ethernet speeds above 100 Mb/sec and for office Wireless Access Points (WAPs). Therefore, all cabling specifically for WAPs must use CAT6. In addition, when a move or renovation leads to an upgrade of an office to CAT6, the patch cables in the ADP room must be replaced with CAT6-compliant cables as well.

Copper Cable Installation: All data cable and voice cables shall be terminated with Cat 6 compliant terminations (patch panels, wall outlets, etc.). Upon completion, it shall be evaluated and certified by the installer to ensure it is operational and within compliance with the reference documents. Finally, if occupying space with existing cabling, it should still be evaluated and certified to comply with the reference documents as well.

Data Fiber Cable Installation: All strands of each fiber cable shall be terminated at each end of the cable, with either Lucent Connector (LC) or Standard Connector (SC) connectors, as

CEC-IOD Page 7 of 11 appropriate to the related equipment interface connector, and will be conveyed to the selected cable contractor upon request.

NOTE: Supply several sets of fiber patch cords that should not only serve immediate switch connection concerns but allow for possible switch update connections in the future. The unused fiber patch cables will be kept in reserve at this site.

Wall Input/Output (I/O) Face Plates for Work Areas: Work areas will have a dual, quad, or hex outlet plate with corresponding RJ-45 connectors (see diagrams to right) or integrated into modular furniture. Extra outlet plate connectors will also be required in some common areas.

All drops will be identified and numbered on the office floor plan prior to installation. The other end will be punched down on an RJ- 45/110-type patch panel in the ADP room wiring cabinet. Each dual, quad, or hex plate must be labeled with the workstation number (1, 2, etc.) and the A, B, C, etc., format. Each connection must be identified as (1A, 1B, 2A, 2B, etc.) on the corresponding patch panel location.

Local Area Network (LAN) / Wide Area Network (WAN) / Voice Cabinet The Lessor or Government contracted installers will provide and install the LAN/WAN/Voice cabinet, wiring, cabling, and patch panels in the cabinet as specified by OCIO-CEC. Patch panels will be RJ-45/110 type and appropriately sized, based upon the number of outlet plates. A wire service loop that will allow the cabinet to freely move a minimum of six feet in any direction will be installed by the cable installation contractor as part of the cable installation. The RJ-45/110 type patch panel must be mounted in the cabinet in the place designated by the OCIO-CEC.

NOTE: Though not recommended, the patch panels may be installed on the plywood board and the cabling terminated into them only if required by the lessor.

Where patch panel size and equipment requirements have grown beyond the capacity of a single cabinet, racks or additional cabinets may be used. However, any additional racks or cabinets need to follow similar specifications as that original equipment.

Distribution points that have smaller equipment requirements (for example, a single 24-port

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However, this equipment still should be secured and protected in some sort of cabinet.

CEC Space Guidelines It is USDA policy to manage occupied space efficiently and effectively to achieve the most customer-friendly facilities, while ensuring effective and efficient coordination of resource sharing. To accomplish this, the Guide ensures that space is provided to allow CEC employees to efficiently perform their duties, complies with DRs, and keeps space costs to a minimum.

Offices – The same square footage as comparable grade level offices of the customer in the building, not to exceed 150 square feet. Supervisory personnel will be given priority for private offices over non-supervisory personnel.

OCIO-CEC Space – When CEC staff is present a cubicle or office, storage and work/setup space is needed. It is preferred that the CEC staff cubicles, storage, and set-up space are all located in a suite with a lockable door. If this is not possible it is preferred that all CEC rooms are adjoining. If they are adjoining rooms, the storage and set-up space must have a lockable door. The IT specialist can sit in a cubicle outside of this area. Square footage for the storage and work/setup space should be allotted as follows:

0-3 CEC Staff – 50 square feet for storage and 50 square feet for work/set up space 4-6 CEC Staff – 100 square feet for storage and 100 square feet for work/set up space 7-9 CEC Staff – 150 square feet for storage and 150 square feet for work/set up space.

Space for Managers – CEC Division Directors, Branch Chiefs, and Group Managers. At locations where private offices are allocated to managers, CEC Division Directors, Branch Chiefs, and Group Managers will also be assigned a private office with a lockable door. This office may be within or adjacent to the general CEC room.

ADP Room Guidelines If all requirements in DM 3510-001, Chapter 2, Part I, Physical Security Standards for Information Technology (IT) Restricted Space and the additional CEC Requests listed below cannot be met, a waiver must be submitted to CEC, Business Services Division, Asset Management Branch, Space Representative through the Group Manager.

In addition, CEC requests the following:

ADP Room Size – 75SF minimum and must be large enough to accommodate all equipment (CEC IT staff should be contacted for information on equipment needed) to support the office.

This room is for CEC and customer information technology equipment. The room must be large enough to allow three feet for accessibility around all sides of the equipment. If a determination is made by the Group Manager that the cabling loop will allow the three feet accessibility this is acceptable.

Temperature and Humidity – ADP rooms must always be cooled. The ambient room temperature must be maintained between 65 to 78 degrees Fahrenheit (18 to 26 degrees

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Celsius). The ambient relative humidity levels must be maintained between 35 and 55 percent.

The temperature and humidity controls must be managed within the room. Temperature readings will be visible within the ADP room. Air conditioning and humidity levels must be maintained at established levels 24 hours a day, 7 days a week.

Emergency Contacts – A list of individuals who can be contacted during an emergency must be posted in the ADP room.

Electrical Power – Whenever possible, new, and refurbished ADP rooms will have the ability to shut off power to a malfunctioning information system component.

Plumbing – Because of the danger of water damage, the ADP room must not be in areas where water-bearing pipes would be overhead.

Flooring – The flooring will be anti-static solid surface. Carpet is not allowed.

Shared Space – ADP rooms must not be designed as multi-use rooms, i.e., storage, etc.

Fire Extinguisher – Each ADP room shall be equipped with a cleaning agent of 5 to 6 pounds fire extinguisher. An annual inspection must be performed on the fire extinguisher.

Wiring/Cabling Requirements – Refer to the Wiring and Cabling Guidelines for Offices Version 2.3. Please contact your Group Manager to obtain a copy.

Computer Room Physical and Security Requirements Location -

• The IT Space will be located in the interior of the building away from exterior windows, if practical;

• The computer room will be protected by a fire suppressant system in accordance with local fire code, preferably dry pipe;

• Entrances to the IT restricted space will be kept to the minimum required by local fire code;

• Mailrooms will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space;

• Storage areas and loading docks will not be located within 50 feet of IT Restricted Space and cannot be placed over or under this space;

• Exterior IT Restricted Space doors will have either interior hinges or exterior hinges with non-removable pins.

Security -

• Entrance to the computer room will be via electronic access control with the capability of providing an audit trail, where possible;

• Exterior computer room doors having key access hardware will be removed from the Master Key system of the facility.

CEC-IOD Page 10 of 11

Abbreviations / Definitions

CEC-IOD Page 11 of 11

Revision History Version Date By Notes

3.0 November 3, 2023 Anna Risse

Initial draft: combined the CEC Space and ADP Room Checklist Guidelines document and the Wiring Cabling Guidelines Offices document into one – refer to those documents if needed;

edited, formatted, and transferred the new ADP and Wiring Guidelines to IOD new template with TOC.

Facility Signage Guide April 2014

FacilitySignageGuideFacilitySignageGuide

FacilitySignageGuideLessor _______ & Government________

USDA Facility Signage

Facility signs play a major role in projecting a clear, strong impression of USDA. This facility signage guide serves as a manual for the development and implementation of a comprehensive signage and wayfinding system for both exterior and interior signage. The purpose of this guide is to establish the image of USDA, creating a sense of space that welcomes visitors and staff; defining USDA as a destination, and informing, orientating, and directing visitors to and through all USDA facilities.

All USDA interior facility signage designating a permanent room or space must be ADA compliant. For the latest ADA signage standards and guidelines, contact www.ADA.gov

USDA facilities within the Washington, DC, metropolitan area must comply with special DC/Metro signage requirements. Contact the Office of Operations (OAO) for the latest version.

The objective of this guide is not to replace current signs but, rather, to ensure that when the signs need to be replaced with new signs, they comply with these new guidelines.

Lessor _______ & Government________

Dark Blue

PMS 288

Color Background

Dark Green

PMS 343

Color The signature lockup shall be reproduced in either one or three colors. The official colors for the USDA symbol are dark blue (PMS

288) and dark green (PMS 343), and the Department name is black. When reproduced in one color, the signature lockup shall be black or the most dominant color available. When the signature lockup is placed on a color background, it can be reproduced in one color, either black or white.

Three Color

One Color - Black

One Color - Black or White

Solid Black

Facility Signage

Signature Lockups Signature lockups must be used on all Department facility signage.

Signature lockups combine the USDA Symbol and the Department name. Do not use the USDA Symbol without the Department name. Only use signature lockups supplied by USDA’s Office of Communications. Any substitution of fonts on signature lockups is unacceptable. Do not attempt to create signature lockups in any manner.

Acceptable Signature Lockup Variations

Signature Lockups

Clearance Space, Proportions, and Placement Signature lockups must be used on all Department facility signage. Signature lockups are comprised of the USDA Symbol and the Department name. To ensure maximum visibility, the signature lockup should be placed at the top of any signage above the Agency’s name. Only use signature lockups supplied by USDA’s Office of Communications. Any substitution of typefonts on signature lockups is unacceptable. Do not attempt to create signature lockups in any manner.

Clearance space shall be used on all signage to provide a clean, consistent background area and position for the signature lockup. All acceptable versions of the signature lockups can be used. No images, gradations, or other graphics can appear within the clearance space. All other types of visual elements, images, and typography can fall below the clearance space. Helvetica and Arial are the preferred typefonts.

Agency Name

USDA Symbol - 14% or more of signage height.

Minimum .75”

S Ig na ge

H ei gh t

Minimum clearance space -equal to the width of the USDA Symbol’s letter “A”.

Agency Name Agency Name

Minimum Clearance Space

Free-Standing Signage Monumental Signage Building-Mounted Signage

Agency Name

Agency Name Here

Free-Standing Signage - REQUIRED

Signature lockup must be positioned above all other names.

Name Here

Agency Name Here

Site address as required

Building-Mounted Signage - REQUIRED

Use street address or site number as required by the office complex or landlord. Signature lockup must be positioned above all other names.

Name Agency

Name

Directional Signage - REQUIRED (if needed)

Directional arrows can be placed where appropriate outside the signature lockup clearance space.

Tenant Name

Agency Name Tenant Name

Office Room Signage - REQUIRED

USDA Facility

All USDA interior facility signage designating a permanent room or space must be ADA compliant. For the latest ADA signage standards and guidelines contact www.ADA.gov. Signature lockup must be positioned above all other names.

Division Name Tenant Name Tenant Name Tenant Name

Office Room Signage - REQUIRED

Non-USDA Facility

Signature lockup is not required.

Service Center Farm Service Agency 201 Rural Development 201 Natural Resources 205 Conservation Service Culpeper Soil and Water 207 Conservation District

Building Directory - REQUIRED (if needed)

USDA Facility

Signature lockup must be positioned above all other names.

XYZ Office Building

XYZ Office Building

Other Tenant 201 Other Tenant 201 United States Department of Agriculture 202 Other Tenant 205 Other Tenant 207

Other Tenant 201 Other Tenant 201 United States Department of Agriculture 202 Agency Name Here Other Tenant 205 Other Tenant 207

Department name only

Department name with Agency name on second line

Building Directory - REQUIRED (if needed)

Non-USDA Facility

The Department name must be fully spelled out and positioned above the Agency name.