Commodity Requirements Document_UHD3.pdf

USDA COMMODITY REQUIREMENTS

UHD3

ULTRA-HIGH TEMPERATURE MILK

FOR USE IN DOMESTIC PROGRAMS

Effective Date: 05/15/08

USDA COMMODITY REQUIREMENTS

UHD3

ULTRA-HIGH TEMPERATURE MILK

FOR USE IN DOMESTIC PROGRAMS

Table of Contents Part 1 COMMODITY SPECIFICATIONS ________________________________ 1

Section 1.1 COMMODITIES ______________________________________________ 1 Section 1.2 WARRANTY _________________________________________________ 1 Section 1.3 QUALITY ASSURANCE _______________________________________ 1

Part 2 CONTAINER AND PACKAGING REQUIREMENTS_________________ 1 Section 2.1 GENERAL ___________________________________________________ 1 Section 2.2 COMMERCIAL PACKAGING REQUIREMENTS_________________ 1 Section 2.3 CONTAINERS AND MATERIALS ______________________________ 2 Section 2.4 UNITIZATION REQUIREMENTS ______________________________ 3 Section 2.5 MONTH/YEAR OF PACK______________________________________ 3 Section 2.6 LOT CODE/CERTIFICATE NUMBER ___________________________ 3

Part 1 COMMODITY SPECIFICATIONS

Section 1.1 COMMODITIES A. Quality of Product

The ultra-high temperature milk shall be Group III, aseptically processed and packaged; type(s) shall be as stated in the Invitation for Bid (IFB), and meet the specifications of the Commercial Item Description (CID) A-A-200338, in effect on the date of the solicitation, which is available at http://www.ams.usda.gov/AMSv1.0/getfile?dDocName=STELDEV3006749.

B. Production Requirements

(1) The product delivered to the Government shall have been processed in the United States from fluid milk which was produced in the United States, and reduced fat milk shall meet the following analytical requirements:

(a) Milkfat content – not less than 1.90 percent but not more than 2.10 percent.

(b) Milk solids-not-fat – not less than 8.25 percent.

(2) The plants in which the product is to be processed shall be inspected and approved by the Dairy Grading Branch, Dairy Division, Agricultural Marketing Service (AMS).

Section 1.2 WARRANTY The product shall have a shelf life in non-refrigerated storage of at least six months from date of delivery to the Government. Product shall not be manufactured more than 30 days prior to delivery.

Section 1.3 QUALITY ASSURANCE

A. The contractor shall perform the product testing and quality analysis to ensure that the product meets the contract requirements. The quality, date(s) of manufacture, and weight shall be evidenced by a Certificate of Analysis (COA).

B. Contractors shall notify the Government immediately of lots that fail to meet contract requirements.

Part 2 CONTAINER AND PACKAGING REQUIREMENTS

Section 2.1 GENERAL This part provides the container specifications and packaging materials requirements used under this contract.

Section 2.2 COMMERCIAL PACKAGING REQUIREMENTS A. Contractors shall supply commercial brand products only and shall certify at the time of submission of an offer that the commercial product being delivered has a

UHD3 Page 1 http://www.ams.usda.gov/AMSv1.0/getfile?dDocName=STELDEV3006749 history of successful distribution and use in domestic commercial channels and is sold on the commercial market with an established level of consumer acceptance.

B. Container and packaging requirements are those used in the current commercial shipping practices and shall comply with:

(1) Unitization requirements in Section 2.4.

(2) At contractor’s option, a statement such as “Not for Retail Sale” may be printed on the principal display panel of the food label.

(3) The manufacturer’s lot code/lot identification number shall be shown on the commercial bill of lading.

(4) Shipping containers shall be marked to show the maximum safe stacking height. It is the responsibility of the contractor in cooperation with the shipping container manufacturers to determine the safe stacking height.

(5) For identification upon receipt at delivery warehouses, all commercial-labeled product shipping documents shall specify “FOR USDA FOOD

DISTRIBUTION PROGRAMS.”

C. A company name or brand name shall be shown on all shipping containers.

Section 2.3 CONTAINERS AND MATERIALS A. All containers and packaging materials shall be constructed to meet the requirements of the Food and Drug Administration (FDA) for safe contact with the packaged product. The contractor shall obtain and maintain documentation from the container or packaging material manufacturer to verify that the containers and packaging materials used in this contract were in compliance with the Government’s regulatory requirements for safe contact with food products as required in the Master Solicitation, Part 3, Section A, Number 3.

B. Questions concerning the containers and materials should be directed to:

USDA/FSA/DACO

Room 5755 – South Bldg, STOP 0551 1400 Independence Avenue SW Washington, DC 20250-0551 ATTN: Packaging

C. If the contractor purchases packaging and container ingredients from a foreign country and/or the package and container is manufactured in a foreign country, the package and container SHALL NOT display country of origin labeling. Phrases similar to but not inclusive of, “Made in [Name of Foreign Country.]” or “Product of [Name of Foreign Country.]” are strictly prohibited.

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Section 2.4 UNITIZATION REQUIREMENTS Shipments shall comply with the following unitization requirements:

A. Unless otherwise specified by the Government, all shipments of packaged products shall be unitized (palletized and stretch wrapped).

B. Pallets shall be:

(1) Constructed to facilitate the safe handling and transportation of the packaged product, as a unit, without loss or damage.

(2) A Number 2, four-way, reversible flush stringer with no broken runners or slats.

(3) Suitable for use in the shipment of food products.

C. Plastic stretch wrap shall be:

(1) Constructed of a plastic film which is to be stretched a minimum of 50 percent beyond its original length when stretched around the pallet load.

(2) Applied as tightly as possible around all tiers of the palletized shipping containers. The shipping containers shall be held firmly in place by the stretch wrap.

D. Pallet loads shall be:

(1) Stacked in such a way as to minimize the amount that shipping containers overhang the edges of pallets.

(2) Blocked and braced or otherwise loaded into the conveyance in a manner that prevents shifting during transit.

Section 2.5 MONTH/YEAR OF PACK A. The month/year of pack shall be shown on all shipping containers.

B. A date fill code may be applied in addition to, but not in lieu of, the month/year of pack.

Section 2.6 LOT CODE/CERTIFICATE NUMBER A lot code or official inspection certificate number shall be legibly marked on all primary shipping materials. Contractors may use any type of lot coding system provided a unique code is used to identify each lot under a contract. When requested contractors shall provide to the Government an explanation of the lot coding system utilized.

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