Solicitation.pdf

OMB APPROVAL NO. 2700-0042

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

AG-9A40-S-16-0003

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

May 4, 2016

PAGE OF PAGES

1 10

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

USDA Forest Service Southern Sierra Province 1600 Tollhouse Road Clovis, CA 93611

USDA Forest Service Southern Sierra Province 1600 Tollhouse Road Clovis, CA 93611

9. FOR INFORMATION

CALL:

A. NAME

Patrick J. Gallegos

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 559 297-0706 ext. 4830

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Phase I

Design-Build Design/Build Safety Railing, Tie Downs and Safety Mats for Regional Office Roof

DUNS:________________

TIN:__________________

E-mail Address:_____________________

Note to Offerors:

Electronic submissions of proposals are required. Please submit your proposals via e-mail to pgallegos@fs.fed.us.

11. The Contractor shall begin performance within N/A calendar days and complete it within N/A calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See F.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 1600 (hour) local time 6/2/2016 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Computer Generated Prescribed by GSA FAR (48 CFR) 53.236-1(e) mailto:pgallegos@fs.fed.us

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return ____ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this t t

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

PATRICK J. GALLEGOS

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

Computer Generated STANDARD FORM 1442 BACK (REV. 4-85)

RFP AG-9A40-S-16-0003

Design/Build Safety Railing, PART 1 – THE SCHEDULE

SECTION C – DESCRIPTION/SPECIFICATION/

STATEMENT OF WORK

Item No. Description Est

Qty Unit Unit Price Amount

Design/Build Safety Railing, Tie Downs and Safety Mats for Regional Office Roof

Price proposal is NOT required in this Phase one solicitation.

The Schedule of Items shall be determined in the pending Phase II solicitation.

N/A

BACKGROUND

In the 1960’s the U. S. Navy commissioned the South building and in the early 1970’s commissioned the North building. In the late 1990’s, the U. S. Navy, turned the property and buildings over to the USDA Forest Service. The Forest Service rebuilt the two buildings, adding a “bridge” structure between the other two structures, which now comprise the roof. Subsequently, in 2012, the USDA Forest Service installed a new foam roof. There was an error in the contract that resulted in silicone being used as the protective agent for the foam, rather than a protective non-slip grit material. The roof, when wet is extremely dangerous as it becomes very slick, like ice, and promotes slippage and falls.

There was never a safety handrail installed on the roofs. Also, the building was designed to prevent access, thus preventing lifts to be used in exterior maintenance.

The purpose of this contract is to provide for design and installation of a safety railing system, tie downs for gondolas to access the sides of the buildings for maintenance and to install safety non-slip pathways.

STATEMENT OF WORK – DESIGN AND BUILD

1. Survey the entire roof area.

2. Provide accurate measurements and preparatory design driven by current IRC, ASTM, ADA, OSHA, and best construction practices to install a working safety railing of approximately 10,000 lineal feet, tie downs with sufficient load bearing to accommodate working gondolas, and install a safety walkway system for the roof.

3. Engineer and design an appropriate safety railing system, to current IRC, ASTM and OSHA standards, with two tiers of horizontal railing with the top railing of 41 inches, some removable sections of railing for accessing tie downs and accommodating working gondolas, with approximately 10,000 lineal feet, working tie downs to be designed for maximum efficiency and safety, and safety walkway system.

4. The engineering factors will develop into implementation and build plans, as well as, installation of the safety railings, tie downs and safety walkways. Pull tests and all components of the design of tie downs and railing must meet or exceed recommended ratings according to current building practices, ADA and OSH regulations.

5. Ongoing consultations with the appropriate USDA Forest Service to assure a cohesive and appropriate design and implementation of that design to a completed installation meeting all construction criteria with warranty.

SPECIFICATIONS

1. Contractor must have Design and build experience.

2. All design factors must be made by qualified and licensed structural engineers.

3. All design calculations and construction documents are the responsibility of the contractor to meet all criteria for best construction practices and meet all OSHA, Cal-OSHA, ADA, and safety regulations.

4. Design and materials submittals must be made to qualified USDA Forest Service staff and signed off on before acceptance by the USDA Forest Service, including all projected construction costs for each phase of the contract.

5. Design factor and construction must be delineated in a progress schedule provided to the appropriate Contracting Officer before the start of any construction and should be initiated in the bid package with updates as award and progress is made in the design and build process develops.

Specifications, measurements and implementation of and design are the responsibility of the contractor to adhere to all best design and build practices as well as stringent adherence to all current ADA, safety, and construction methods in all phases of this project.

Any penetrations into the roof must be sealed as appropriate to the requirements of maintaining the foam roof requirements to maintain warranty. An inspector for all roof repair work will be at the cost of the contractor.

BUDGET

Budget for this contract includes all design and qualified engineering calculations for design based on IRC, ASTM and OSHA current standards, and will result in construction documents for non-slip safety paths, safety railing and tie downs. All these factors will be drawn up into the construction documents.

For this contract, after the construction documents are developed, only non-slip foot paths will be installed.

SITE VISIT AND WALKTHROUGH

It is highly recommended that contractors submitting bid to this project attend a site visit before submitting a bid.

DRAWINGS

The drawings provided are not to scale. The drawings only give a visual of proposed non-slip foot paths, approximate shape and form and levels of roof, and rough measurements.

PROJECT LOCATION

All work is to be done on site at the USDA Forest Service Regional Office 5 Address: 1323 Club Drive, Vallejo, Ca 94592

PRICE RANGE

The government estimate is: $25,000 to $100,000

ESTIMATED TIME TO PROCEED

Contractor must begin work within 10 days of the effective date of the Notice to Proceed.

CONSTRUCTION TIME AND SCHEDULE

The contractor shall provide a schedule/timeline for scheduling and completion of all work prior to proceeding. Certain work may have to be scheduled for weekends or after hours. This work will need to be scheduled with the Contracting Officer before work is started.

RESTRICTIONS TO WORK

Hours of work are restricted to 7 a.m. to 5 p.m. each day, with regular work days of Monday through Friday, unless otherwise agreed upon by the Contracting Officer. All noisy activities such as drilling, rotohammering must include at least a 5 day advance notice to the Contracting Officer. This work may be scheduled for after hours or weekends.

SAFETY PROGRAM

Contractor is responsible for the safety of all their employees as well as the safety and wellbeing of USDA Forest Service staff. The contractor must have a current and progressive safety program including ongoing training with documentation. The contractor must provide the training and safety tie downs for all workers doing work near the parapet and roof edge.

ACCESS TO ROOF

Access to roof is limited for safety and security reasons. The main gate entrance to the roof is on a mag lock caged door. Certain contractor staff will be issued a limited number of security badges to access the roof and the building as appropriate. At all times, the contractor must keep the caged door secured when not accessing the entrance for contractor staff and equipment access to the roof. At no time shall the gate be left unattended and under no conditions should any USDA Forest Service staff member be allowed to roof access during survey or construction of the roof, except appropriately designated staff as per written in documentation provided by the Contracting Officer.

CLEAN UP AND DISPOSAL

Contractor will maintain a clean and neat workspace and not affect any of the space surrounding the work area with all steel, bolts and hardware, debris or cast off materials.

Contractor will dispose of all old steel and miscellaneous materials off site and in accordance with California State Laws.

INSTRUCTIONS FOR SUBMISSION OF OFFERS AND OTHER INFORMATION

PROPOSAL SUBMISSION REQUIREMENTS

INTRODUCTION

Contract Format and Process

This is a Two Phase Contract, herein also referred to as a Design-Build (D-B) contract for the design and construction/ Safety Railing, Tie Downs and Safety Mats for Regional Office Roof

The Design-Build process will have two distinct phases. Phase 1 will be the pre-qualification process, where the Government will select (“short list”) up to three to Four contractors on the basis of their qualifications and preliminary proposal(s). Only the selected contractors will then qualify for the Phase 2 process. In Phase 2 of the procurement procedure, Offerors will be given the opportunity to offer their preliminary design and/or technical approach and cost proposals. Final selection and basis for award of the Design-Build contract will be based on the “Best Value Approach”. The best value approach provides the opportunity to select an offeror who is not necessarily the lowest-priced or the highest technically-ranked. If awarded the contract, the Offeror shall provide and complete all necessary and required design and construction documents, and complete construction in compliance with these requirements.

General Project Description

Work items will include, but are not limited to the following: See DESCRIPTION OF

WORK

QUALIFICATIONS FOR DESIGN-BUILD FIRM OR TEAM

Any single firm or association of firms may submit a proposal. Individual firms may participate in more than one proposal by entering into more than one such association.

For the purpose of this solicitation, no distinction is made between formally organized design-build entities and project-specific design/build association. Both are referred to as the design/build offeror (or simply "Offeror"), or the design/build contractor (or simply "contractor"), after award of a contract.

The Offeror, or offerors subcontractor, must have a minimum five years of experience in design and construction of residential and/or commercial facilities. The design of architectural, structural, mechanical, electrical, civil, structural or other engineering features of the work shall be accomplished or reviewed and approved by architects or engineers registered to practice, in the particular professional field involved.

COST LIMITATIONS

The target ceiling for contract award for design and construction is approximately $100,000. The Government cannot guarantee that additional funds can be made available for award. Offerors are under no obligation to approach this amount.

REQUIRED TECHNICAL DATA FOR PROPOSAL SUBMISSION

Offerors are advised that the required data will be utilized for review and evaluation and used for determination of a "Quality Rating" by a Source Selection Evaluation Board (SSEB) and that all data submitted for consideration under this proposal will be reviewed only for the purposes required for evaluation and award. The Government will not make assumptions concerning the Offeror's intent, capabilities, facilities, or experiences. Clear identification is the sole responsibility of the Offeror.

PROPOSAL PREPARATION - Phase 1

In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information sufficiently detailed to clearly indicate the material, equipment, methods, functions, schedules and price proposed. Instructions for the preparation and organization of each proposal are included herein. The proposal shall be submitted as summarized below and as required by the specifications.

FORMAT

Proposals shall be labeled in a manner to afford easy identification from a Table of Contents. Font size shall be 12 point. Each page shall be identified with the appropriate page number. Sheet size of the proposal contents shall be 8-1/2 by 11 inches. Legibility, clarity, coherence, and the contents are important. The Offeror shall not submit verbatim sections or attachments of this solicitation as part of their proposal.

Offers that do not meet these requirements may be subject to rejection.

A cover sheet identifying the Offeror and the project shall be provided. The second sheet(s) shall be a Table of Contents.

Materials submitted but not required by this solicitation (such as company brochures and equipment lists) shall be relegated to appendices.

Description of Evaluation Criteria

Technical proposal shall include the information as described below and shall be presented in the sequence listed.

ELEMENTS OF PROPOSAL - Phase 1

Evaluation Criteria

Proposals submitted in accordance with the Phase I solicitation, will be evaluated using the three (3) Phase I evaluation factors listed below in descending order of importance.

Technical approach (2 pages maximum): Describe Offeror’s understanding and general approach for the design and construction of this project.

Past performance: (maximum 10 pages). Describe 3-5 similar past projects within the last 5 years and at least 1 similar past project within the last 3-5 years. Each past project should have a picture of the project, a short narrative describing its relevance and/ or similarity to one or more of the attributes in the above technical approach section, and client contact information (whom we reserve the right to contact for reference). Past projects should be roughly within a $25,000 to $100,000 range. Each past project need not have been done by the team as a whole, but to have been done by team members who will have a substantial involvement in the present project, and the member(s) involved in the past project need to have substantially contributed to the past project (e.g. the prime team member, the civil engineer, and/ or the general contractor). The Offeror shall be responsible for providing current information regarding project experience, i.e. names and phone numbers. If experience cannot be verified due to incorrect phone numbers or contacts, the project experience will not count.

Technical qualifications of members and team (10 pages maximum):

(a) At a minimum identify the following team members, and provide brief technical qualifications for each: civil, and general contractor. The brief technical qualifications should include: Education, licenses, and specialized experience of key staff that will be assigned to lead part(s) of this project. Standard Form 330 may be used, but is not required.

(b) Discuss the capability of the group to perform as a team. Include actual or proposed legal organization, and an organizational chart depicting the role and responsibilities of the team members.